Quotation Review, Email & PDF Support

I regularly generate sales quotations and handle a steady stream of customer emails, but I need an extra set of capable hands to keep everything polished and prompt.

Your first focus will be the quotations themselves. I’ll send you draft versions—usually in Word or Google Docs—and you’ll check every line for accuracy, clarity and consistency, then either approve them or flag anything that needs correction before they go out. A sharp eye for numbers, terms and branding is essential.

Alongside that, I’d like you to stay on top of my inbox. You’ll respond to day-to-day inquiries using the templates I provide (tweaking tone or detail when needed) and keep the folders neatly organised so nothing slips through the cracks. I work in Gmail, but experience with Outlook rules and labels will translate just fine.

Once a quotation is final, you’ll turn it into a client-ready PDF. That means inserting our company logo, any relevant product images or graphics, and exporting a clean, professional file—ideally using Adobe Acrobat, Canva or similar tools.

Deliverables each week:
• Reviewed/approved quotation files returned within 24 hours of receipt
• All customer inquiries cleared from the inbox by day’s end, with folders up to date
• Finished PDFs that match our branding and include the agreed images/graphics

If you’re detail-oriented, comfortable with email etiquette and experienced in light graphic insertion for PDFs, I’m ready to start.