Fashion Supplier Outreach Assistant

I’m ready to expand our fashion-and-apparel supply base and need an organised virtual assistant who can take full ownership of the first stage: reaching out to potential manufacturers and trading companies, introducing our brand, and collecting the key data I need to make fast decisions.

What the job looks like
You will research reputable factories or wholesalers that match my product specs, craft concise introduction emails (or WhatsApp / WeChat messages when appropriate), follow up until we receive pricing, MOQs, lead times, catalogue images and basic compliance info, then log everything neatly in Google Sheets. I’ll provide a short briefing pack with brand background, target price points and a template message; you adapt it to each contact so it sounds personal yet professional.

Tools in play
Google Sheets for tracking, Gmail (or your preferred email client), and directories such as Alibaba, FashionTIY, Global Sources or industry-specific trade shows’ exhibitor lists. If you already use CRM plug-ins like HubSpot or Streak that’s a bonus, but not mandatory.

Communication style
Clear written English is essential; being comfortable on quick voice calls with suppliers is appreciated. Time zone overlap with Asia will help you reply promptly, though I’m flexible on hours as long as updates are delivered daily.

Deliverables & acceptance
• A spreadsheet with at least 15 qualified fashion/apparel suppliers, complete with contact details, quoted prices, MOQs, lead times, and notes on sample availability.
• Copies of all initial outreach messages.
• A short summary highlighting your top 3 recommendations and any red flags discovered.

Once those deliverables meet the brief, we can discuss moving you into ongoing negotiation support.