Entry-Level Virtual Executive Assistant
Budget / SalaryHourly project
TypeFreelance project
LocationRemote
Posted1 hour ago
Virtual Executive Assistant (AI-Powered Operations)
KLLCTRS | US-based Startup
“We are building the Command Center for the multi-billion dollar collectibles market.”
KLLCTRS is a Hobby Intelligence Platform solving the massive fragmentation of information in the collectibles industry. Today, finding card shows, local shops, or accurate brand data is a mess. We solve this through an Interactive Map and a comprehensive Brand Database. Additionally, we provide an AI-driven Market Sentiment Analysis. We give collectors real-time "Signals" (Buy, Hold, or Sell indicators) based on recent sales data and market factors, giving them the state-of-the-art tools they need to navigate the hobby with confidence.
We’re looking for a confident, proactive, tech-savvy Executive Assistant to support a fast-growing US startup and become the “digital director of operations.”
Who this is for:
Energetic & Outgoing Personality: You are naturally high-energy and enjoy interacting with a fast-moving team.
College Students / Recent Graduates: Looking for deep exposure to a US-based Data and AI startup.
Flexible & "On-Call" Availability: This is not a 9-to-5. You must be comfortable working flexible and "odd" hours, including weekends, to match the startup pace. Some days involve 3+ hours of work; others involve none.
Expert AI Collaborators: You must be proficient with tools like Gemini, ChatGPT, or Claude. We use Slack and Whatsapp for team communication, and Airtable for tracking tasks and due dates.
Exceptional Spoken English: This is non-negotiable. You will receive frequent, fast-paced voice notes and participate in video calls. You must be able to catch details quickly without me repeating myself.
Master of Brevity: You have a high level of organization. You can listen to a call, write everything down, and provide a summary.
The "Professional Alarm Clock": You have extreme proactivity. You are comfortable reminding the founder of tasks multiple times and acting as a human alarm until they are done.
Curious Minds: You don’t need to know about sports cards, but you must be interested in how "fans" and "collectors" think across any hobby (gaming, tech, fashion, etc.).
What you’ll do
High-Speed Documentation: Listen to calls or voice notes and turn them into tasks, summaries, and updates for others. Your goal is to prioritize the "bottom line" so I don't have to read through the mess to stay updated.
The "Professional Alarm Clock": Actively track my daily priorities and deadlines. You are expected to reach out multiple times without hesitation to remind me of tasks and follow up on whether phases are being completed by me or the team.
Independent Coordination: Meet with team members without me present. You will communicate my thoughts clearly, gather their updates, and bring back a structured feedback report.
AI Operations & Knowledge Management: Use Fathom to record and transcribe calls, then organize the data, and use tools like Gemini to help in the process.
Schedule & Meeting Command: Manage and coordinate meetings across multiple time zones. You ensure that everyone is aligned on the current goals.
Compensation & Benefits
Paid hourly on an as-needed basis.
Flexible "On-Call" Workload: Some days will be high-intensity with a lot of work; others will have none. We value your ability to be ready and responsive when the startup is moving fast.
KLLCTRS | US-based Startup
“We are building the Command Center for the multi-billion dollar collectibles market.”
KLLCTRS is a Hobby Intelligence Platform solving the massive fragmentation of information in the collectibles industry. Today, finding card shows, local shops, or accurate brand data is a mess. We solve this through an Interactive Map and a comprehensive Brand Database. Additionally, we provide an AI-driven Market Sentiment Analysis. We give collectors real-time "Signals" (Buy, Hold, or Sell indicators) based on recent sales data and market factors, giving them the state-of-the-art tools they need to navigate the hobby with confidence.
We’re looking for a confident, proactive, tech-savvy Executive Assistant to support a fast-growing US startup and become the “digital director of operations.”
Who this is for:
Energetic & Outgoing Personality: You are naturally high-energy and enjoy interacting with a fast-moving team.
College Students / Recent Graduates: Looking for deep exposure to a US-based Data and AI startup.
Flexible & "On-Call" Availability: This is not a 9-to-5. You must be comfortable working flexible and "odd" hours, including weekends, to match the startup pace. Some days involve 3+ hours of work; others involve none.
Expert AI Collaborators: You must be proficient with tools like Gemini, ChatGPT, or Claude. We use Slack and Whatsapp for team communication, and Airtable for tracking tasks and due dates.
Exceptional Spoken English: This is non-negotiable. You will receive frequent, fast-paced voice notes and participate in video calls. You must be able to catch details quickly without me repeating myself.
Master of Brevity: You have a high level of organization. You can listen to a call, write everything down, and provide a summary.
The "Professional Alarm Clock": You have extreme proactivity. You are comfortable reminding the founder of tasks multiple times and acting as a human alarm until they are done.
Curious Minds: You don’t need to know about sports cards, but you must be interested in how "fans" and "collectors" think across any hobby (gaming, tech, fashion, etc.).
What you’ll do
High-Speed Documentation: Listen to calls or voice notes and turn them into tasks, summaries, and updates for others. Your goal is to prioritize the "bottom line" so I don't have to read through the mess to stay updated.
The "Professional Alarm Clock": Actively track my daily priorities and deadlines. You are expected to reach out multiple times without hesitation to remind me of tasks and follow up on whether phases are being completed by me or the team.
Independent Coordination: Meet with team members without me present. You will communicate my thoughts clearly, gather their updates, and bring back a structured feedback report.
AI Operations & Knowledge Management: Use Fathom to record and transcribe calls, then organize the data, and use tools like Gemini to help in the process.
Schedule & Meeting Command: Manage and coordinate meetings across multiple time zones. You ensure that everyone is aligned on the current goals.
Compensation & Benefits
Paid hourly on an as-needed basis.
Flexible "On-Call" Workload: Some days will be high-intensity with a lot of work; others will have none. We value your ability to be ready and responsive when the startup is moving fast.
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