Virtual Executive Assistant for Property/Business

Executive Assistant / Property & Business Administrator

Part-Time | Remote | Ongoing

Looking for a reliable and proactive assistant to help manage administration across my property portfolio, construction business and property development business.

Key tasks include:

Review property statements/invoices and identify discrepancies.
Contact property managers to resolve issues.
Maintain Excel spreadsheets and financial records.
Review property inspection reports/photos and flag issues.
Review insurance policies and contact insurers to obtain better quotes.
Check employee TimeTrak entries and prepare hours in Xero for invoicing.
Organise invoices, track due dates and send payment reminders.
General data entry and administration.

You must have excellent attention to detail, strong Excel skills and very good spoken and written English. You will regularly need to make phone calls to Australian property managers, insurers and other businesses, so you must be confident and easy to understand over the phone.

Xero, bookkeeping or property experience is preferred.

Please apply with your experience, availability, hourly rate and timezone.