Virtual Assistant - AI
Budget / Salary$1,100–1,200
TypeFull-time job
LocationPhilippines, South Africa
Posted3 hours ago
About the Company
We help B2B companies with developer tools, working in the cloud infrastructure space. As the company grows, we're looking to bring on a Virtual Assistant to take ownership of day-to-day administrative and operational support so the founder can focus on the business.
Role Overview
We are looking for a proactive, detail-oriented Virtual Assistant to support our founder primarily with inbox management, calendar management, and event planning, along with light research on existing and prospective customers. This is a full-time role, working Eastern Time hours, with clear room to grow into a broader set of responsibilities as trust is built and the working relationship develops.
Key Responsibilities
Email Management
Monitor and triage the inbox daily, flagging urgent or high-priority items
Draft, proofread, and send responses on the founder's behalf where appropriate
Organize inbox folders/labels and archive or unsubscribe from unnecessary clutter
Follow up on outstanding emails to keep threads moving
Calendar Management
Schedule, confirm, and reschedule meetings across time zones
Proactively resolve scheduling conflicts and keep the calendar up to date
Prepare the founder with agendas or relevant context ahead of meetings
Coordinate with external parties to arrange calls and meetings
Event Planning & Research
Research relevant industry events, conferences, and meetups worth attending or sponsoring
Handle logistics: registrations, travel coordination, and scheduling around events
Put together event briefs/summaries with recommendations
Customer & Market Research
Gather background research on existing customers ahead of check-ins or renewals
Research potential new customers and compile findings into organized briefs
Note: this is a research and preparation function only — no cold calling or outbound outreach is required
Project & Issue Tracking
Support light project and issue tracking in Linear
Help keep tickets, tasks, and statuses organized and up to date
General Administrative Support
Take on ad hoc administrative tasks as they come up
Help build and document simple processes (SOPs) for recurring tasks
Take on additional responsibilities over time as the role grows
Requirements
Prior experience with a project management or issue-tracking tool (e.g., Linear, Asana, Jira, Trello); Linear experience is a plus but not required
Prior experience managing email and calendars for an executive or founder
Strong written and verbal English communication skills
Highly organized, with strong attention to detail and follow-through
Comfortable working independently and learning new tools/processes with minimal hand-holding
• Able to work Eastern Time (ET) hours
Nice to Have
Experience supporting a startup or tech company
Familiarity with B2B sales or customer success workflows
Experience with light research or reporting for outbound/marketing purposes
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Originally posted on Himalayas
We help B2B companies with developer tools, working in the cloud infrastructure space. As the company grows, we're looking to bring on a Virtual Assistant to take ownership of day-to-day administrative and operational support so the founder can focus on the business.
Role Overview
We are looking for a proactive, detail-oriented Virtual Assistant to support our founder primarily with inbox management, calendar management, and event planning, along with light research on existing and prospective customers. This is a full-time role, working Eastern Time hours, with clear room to grow into a broader set of responsibilities as trust is built and the working relationship develops.
Key Responsibilities
Email Management
Monitor and triage the inbox daily, flagging urgent or high-priority items
Draft, proofread, and send responses on the founder's behalf where appropriate
Organize inbox folders/labels and archive or unsubscribe from unnecessary clutter
Follow up on outstanding emails to keep threads moving
Calendar Management
Schedule, confirm, and reschedule meetings across time zones
Proactively resolve scheduling conflicts and keep the calendar up to date
Prepare the founder with agendas or relevant context ahead of meetings
Coordinate with external parties to arrange calls and meetings
Event Planning & Research
Research relevant industry events, conferences, and meetups worth attending or sponsoring
Handle logistics: registrations, travel coordination, and scheduling around events
Put together event briefs/summaries with recommendations
Customer & Market Research
Gather background research on existing customers ahead of check-ins or renewals
Research potential new customers and compile findings into organized briefs
Note: this is a research and preparation function only — no cold calling or outbound outreach is required
Project & Issue Tracking
Support light project and issue tracking in Linear
Help keep tickets, tasks, and statuses organized and up to date
General Administrative Support
Take on ad hoc administrative tasks as they come up
Help build and document simple processes (SOPs) for recurring tasks
Take on additional responsibilities over time as the role grows
Requirements
Prior experience with a project management or issue-tracking tool (e.g., Linear, Asana, Jira, Trello); Linear experience is a plus but not required
Prior experience managing email and calendars for an executive or founder
Strong written and verbal English communication skills
Highly organized, with strong attention to detail and follow-through
Comfortable working independently and learning new tools/processes with minimal hand-holding
• Able to work Eastern Time (ET) hours
Nice to Have
Experience supporting a startup or tech company
Familiarity with B2B sales or customer success workflows
Experience with light research or reporting for outbound/marketing purposes
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Originally posted on Himalayas
Apply on Himalayas →
Job sourced from Himalayas. Applications happen directly on the original platform — we never collect your data.