Remote Conference Venue Coordinator USA

I need an experienced conference specialist who can take full ownership of sourcing and securing the ideal conference center anywhere in the United States for an upcoming professional event. Your core focus will be venue selection, so I expect deep knowledge of U.S. conference centers, strong vendor-negotiation skills, and the ability to present clear comparisons that make my final decision easy.

You will start by clarifying my space, layout, A/V, catering, and accessibility requirements, then research and liaise with suitable conference centers, request proposals, verify availability, negotiate rates and terms, and summarize everything for approval. Because this role is fully remote, timely communication and organized documentation are essential.

Deliverables will be considered complete when you provide:
• A shortlist (3–5) of available conference centers that meet the stated capacity, location, and technical-support needs, each with detailed specs, pricing, and contractual notes.
• A recommendation memo highlighting pros, cons, and your suggested first choice.
• Draft contract or hold confirmation from the preferred venue.

If you understand the U.S. conference venue landscape and can manage the entire selection cycle quickly and professionally, I’m ready to get started right away.