Property Management Coordinator - Freelance, Remote
Budget / Salary$7–7
TypeContract
LocationPhilippines
Posted2 hours ago
About the Client
Our client is a US-based property management business that oversees residential rental properties, including single-family and multifamily units, on behalf of property owners. They’re growing, and daily tenant communication, leasing paperwork, maintenance follow-ups, and bookkeeping are taking up more of their time. They’re looking for a dependable, detail-oriented coordinator who can keep operations running smoothly and know when to bring them in.Why does this role exist?
The client needs to step back from daily tenant and admin work without anything slipping through the cracks. This role exists to take over day-to-day operations, from tenant communication and leasing to maintenance coordination, light bookkeeping, and owner updates. In your first 30 days, you’ll learn their systems, properties, tenants, and vendors, and handle requests quickly and independently so the client can trust you to run the day-to-day.
The Impact you’ll make
Tenant Communication
Answer tenant calls, emails, and texts within set response times
Log maintenance requests and send confirmation to the tenant
Send rent reminders before the due date and late notices after
Share move-in and move-out instructions
Send building notices about inspections, water shutoffs, pest control, or repairs
Escalate emergencies to the property manager right away
Leasing Lease Administration
Post vacancy listings on Zillow, Apartments.com, Facebook Marketplace, and similar sites
Respond to prospect inquiries and schedule showings
Send rental applications and track which ones are complete
Coordinate background, credit, and income checks through the screening platform
Prepare lease agreements from approved templates for review, then send for e-signature and follow up until signed
Track lease start dates, end dates, and renewal deadlines, and send renewal offers 60 to 90 days before expiration
Keep a lease tracker updated with rent amounts, deposits, and key terms
Prepare move-in and move-out inspection checklists
Maintenance Coordination
Create work orders and assign them to the right vendor
Request and compare vendor quotes
Schedule repairs and confirm access with tenants
Follow up until each job is closed and the tenant confirms it’s resolved
Keep a vendor list with contacts, rates, insurance, and license expiration dates
Schedule preventive maintenance such as HVAC service, gutter cleaning, and smoke detector checks
Light Bookkeeping
Record rent payments and match them to each unit
Track late fees and outstanding balances
Enter vendor invoices and bills into QuickBooks, Buildium, AppFolio, or the owner’s system
Upload and categorize receipts
Reconcile bank and credit card transactions monthly
Track security deposits and prepare deposit return calculations
Prepare a simple monthly report per property showing income, expenses, and net
Collect W-9s from vendors and keep records ready for 1099s
Flag unusual charges or missing payments to the owner
Admin, Records Owner Relations
Keep tenant, lease, and property files organized in a shared drive
Track insurance policies, permits, and property tax due dates
Manage the property manager’s calendar for showings, inspections, and vendor visits
Update the tenant and unit database after every change
Prepare a weekly status summary covering vacancies, open work orders, overdue rent, and upcoming renewals
Send monthly owner statements and get owner approval for repairs above a set dollar limit
Answer basic owner questions about their property
Skills, Knowledge and Expertise
Required
Prior property management experience, such as property management, leasing, or real estate admin support
Hands-on use of at least one property management platform such as AppFolio, Buildium, Rent Manager, Yardi, or TenantCloud
Working knowledge of QuickBooks Online or Xero and basic bookkeeping (payments, invoices, receipts, reconciliation)
Understanding of how leases work, including renewals, deposits, late fees, and notices
Advanced or fluent English (C1 or higher), spoken and written, with a clear, professional phone presence
Your superpowers are...
Technical
Property management platforms (AppFolio, Buildium, Rent Manager, Yardi, TenantCloud)
QuickBooks Online or Xero for payment tracking, invoice entry, and reconciliation
Google Workspace or Microsoft 365, especially spreadsheets and shared drives
E-signature tools such as DocuSign or Dropbox Sign
Phone systems such as RingCentral, OpenPhone, or Google Voice
Working knowledge of tenant screening and US fair housing basics
Awareness that landlord-tenant rules vary by state
Bonus: experience supporting US landlords or property managers, and with both single-family and multifamily properties
Soft skills
Very organized and detail-oriented, especially with numbers and dates
Calm and polite with upset tenants
Clear, professional communication on calls and in clean, error-free emails and notices
Following up without being reminded
Prioritizing when several urgent requests arrive at once
Good judgment about when to escalate instead of making the call on your own
Handling confidential tenant and financial information responsibly
Learning new systems quickly
WFH Set-Up:
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
You should apply if...
You’ve worked in property management and enjoy keeping a busy portfolio running smoothly
You stay calm and courteous when a tenant is frustrated or a repair is urgent
You like owning a process from start to finish, from the work order to the tenant confirming it’s fixed
You check your numbers and dates twice and take pride in clean records
You follow up without being asked and don’t let loose ends sit
You know when to make the call and when to bring in the property manager
You can be trusted with sensitive tenant and financial information
You want to become a trusted right hand to your client
What to expect...Work Setup:
Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
40 hours per week
9:00 AM to 5:00 PM Eastern Time
Compensation:
$7 per hour
No benefits package included
Benefits
Originally posted on Himalayas
Our client is a US-based property management business that oversees residential rental properties, including single-family and multifamily units, on behalf of property owners. They’re growing, and daily tenant communication, leasing paperwork, maintenance follow-ups, and bookkeeping are taking up more of their time. They’re looking for a dependable, detail-oriented coordinator who can keep operations running smoothly and know when to bring them in.Why does this role exist?
The client needs to step back from daily tenant and admin work without anything slipping through the cracks. This role exists to take over day-to-day operations, from tenant communication and leasing to maintenance coordination, light bookkeeping, and owner updates. In your first 30 days, you’ll learn their systems, properties, tenants, and vendors, and handle requests quickly and independently so the client can trust you to run the day-to-day.
The Impact you’ll make
Tenant Communication
Answer tenant calls, emails, and texts within set response times
Log maintenance requests and send confirmation to the tenant
Send rent reminders before the due date and late notices after
Share move-in and move-out instructions
Send building notices about inspections, water shutoffs, pest control, or repairs
Escalate emergencies to the property manager right away
Leasing Lease Administration
Post vacancy listings on Zillow, Apartments.com, Facebook Marketplace, and similar sites
Respond to prospect inquiries and schedule showings
Send rental applications and track which ones are complete
Coordinate background, credit, and income checks through the screening platform
Prepare lease agreements from approved templates for review, then send for e-signature and follow up until signed
Track lease start dates, end dates, and renewal deadlines, and send renewal offers 60 to 90 days before expiration
Keep a lease tracker updated with rent amounts, deposits, and key terms
Prepare move-in and move-out inspection checklists
Maintenance Coordination
Create work orders and assign them to the right vendor
Request and compare vendor quotes
Schedule repairs and confirm access with tenants
Follow up until each job is closed and the tenant confirms it’s resolved
Keep a vendor list with contacts, rates, insurance, and license expiration dates
Schedule preventive maintenance such as HVAC service, gutter cleaning, and smoke detector checks
Light Bookkeeping
Record rent payments and match them to each unit
Track late fees and outstanding balances
Enter vendor invoices and bills into QuickBooks, Buildium, AppFolio, or the owner’s system
Upload and categorize receipts
Reconcile bank and credit card transactions monthly
Track security deposits and prepare deposit return calculations
Prepare a simple monthly report per property showing income, expenses, and net
Collect W-9s from vendors and keep records ready for 1099s
Flag unusual charges or missing payments to the owner
Admin, Records Owner Relations
Keep tenant, lease, and property files organized in a shared drive
Track insurance policies, permits, and property tax due dates
Manage the property manager’s calendar for showings, inspections, and vendor visits
Update the tenant and unit database after every change
Prepare a weekly status summary covering vacancies, open work orders, overdue rent, and upcoming renewals
Send monthly owner statements and get owner approval for repairs above a set dollar limit
Answer basic owner questions about their property
Skills, Knowledge and Expertise
Required
Prior property management experience, such as property management, leasing, or real estate admin support
Hands-on use of at least one property management platform such as AppFolio, Buildium, Rent Manager, Yardi, or TenantCloud
Working knowledge of QuickBooks Online or Xero and basic bookkeeping (payments, invoices, receipts, reconciliation)
Understanding of how leases work, including renewals, deposits, late fees, and notices
Advanced or fluent English (C1 or higher), spoken and written, with a clear, professional phone presence
Your superpowers are...
Technical
Property management platforms (AppFolio, Buildium, Rent Manager, Yardi, TenantCloud)
QuickBooks Online or Xero for payment tracking, invoice entry, and reconciliation
Google Workspace or Microsoft 365, especially spreadsheets and shared drives
E-signature tools such as DocuSign or Dropbox Sign
Phone systems such as RingCentral, OpenPhone, or Google Voice
Working knowledge of tenant screening and US fair housing basics
Awareness that landlord-tenant rules vary by state
Bonus: experience supporting US landlords or property managers, and with both single-family and multifamily properties
Soft skills
Very organized and detail-oriented, especially with numbers and dates
Calm and polite with upset tenants
Clear, professional communication on calls and in clean, error-free emails and notices
Following up without being reminded
Prioritizing when several urgent requests arrive at once
Good judgment about when to escalate instead of making the call on your own
Handling confidential tenant and financial information responsibly
Learning new systems quickly
WFH Set-Up:
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
You should apply if...
You’ve worked in property management and enjoy keeping a busy portfolio running smoothly
You stay calm and courteous when a tenant is frustrated or a repair is urgent
You like owning a process from start to finish, from the work order to the tenant confirming it’s fixed
You check your numbers and dates twice and take pride in clean records
You follow up without being asked and don’t let loose ends sit
You know when to make the call and when to bring in the property manager
You can be trusted with sensitive tenant and financial information
You want to become a trusted right hand to your client
What to expect...Work Setup:
Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
40 hours per week
9:00 AM to 5:00 PM Eastern Time
Compensation:
$7 per hour
No benefits package included
Benefits
Originally posted on Himalayas
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