INTERNSHIP: Recruiting Operations Assistant

This internship is designed for a college student who is highly organized, detail-oriented, and comfortable working behind the scenes to keep a professional services firm running smoothly. This role is administratively heavy and will support recruiting, operations, sales, and marketing efforts. You will work closely with recruiters and firm leadership and will be trusted with time-sensitive, confidential work.
Duration: October 2026 to January 2027
Pay: $16 per hour
Location: Must live in Wisconsin
RESPONSIBILITIES:
Key Responsibilities
Recruiting & Administrative Support

Schedule phone and on-site interviews using Outlook and shared calendars

Conduct initial phone screens using a structured template and accurately document notes

Manage candidate communication, follow-ups, and scheduling logistics

Update and maintain applicant tracking systems and internal recruiting databases

Post job openings and manage job-related documentation

Operations & Technical Support

Manage shared folders, documents, and internal files

Assist with data entry, reporting, projects, and internal process documentation

Support recruiters across multiple client projects with administrative tasks

Maintain organization and accuracy across multiple systems and tools

Marketing & Research Support

Assist with basic marketing tasks such as updating content, organizing materials, and light research

Support sales and marketing initiatives through research, list building, or data cleanup

Help maintain consistency across documents, templates, and materials

Qualifications

Currently enrolled in college (Business, Marketing, Communications, HR, or related field preferred)

Strong administrative and organizational skills with high attention to detail

Comfortable on the phone and interacting professionally with candidates and internal teams

Strong technical skills with Microsoft Office Suite

Interested in learning more about recruiting

Experience or coursework in marketing, marketing tools, and content strongly preferred

Able to manage multiple tasks and deadlines without constant supervision

Professional demeanor and strong business judgment

Must be able to handle confidential information responsibly

What You’ll Gain

Hands-on experience supporting real client work in a professional consulting environment

Exposure to recruiting operations, systems, and workflows

Training, guidance, and hands-on work sourcing and recruiting candidates

Practical administrative, technical, and organizational experience employers actually value

Direct mentorship and feedback from experienced professionals

The Panaro Group is a woman-owned recruiting consulting firm based in Pewaukee, Wisconsin. We partner with organizations to solve complex hiring challenges and make confident decisions about their talent needs. Our experienced team provides customized recruiting solutions while building lasting relationships with our clients and candidates. We are committed to delivering exceptional service through clarity, integrity, and genuine humanity for connecting great people with great organizations.
Originally posted on Himalayas