HR Resource Management Optimization

Our growth has outpaced the way we schedule, deploy, and develop our people. I need fresh, data-backed guidance to tighten our human-resource allocation so every team member’s time, skills, and cost are used to maximum effect without burnout.

Here’s the situation:
• Headcount sits around 70 across two locations and several remote contributors.
• Roles overlap, workloads spike unpredictably, and we rely on ad-hoc spreadsheets rather than a proper HRIS or capacity-planning tool.
• KPIs for utilisation, overtime, and project staffing are tracked inconsistently, making it hard to spot bottlenecks early.

Your task is to review our current processes and deliver an actionable plan that shows exactly how to:
• Map existing roles, skills, and workloads.
• Identify gaps, under-used capacity, and duplication.
• Recommend right-sizing or redeployment strategies supported by clear cost vs. benefit figures.
• Introduce practical scheduling or workforce-planning tools (e.g., Power BI dashboards, Excel models, or lightweight HRIS modules) and outline a phased rollout.
• Establish measurable performance metrics so the leadership team can track efficiency gains month-over-month.

What I can provide straight away: org charts, timesheet exports, payroll summaries, and access to team leads for interviews. What I need back: a concise diagnostic report, a prioritised improvement roadmap, and a presentation deck I can share with stakeholders.

If you’ve led resource-management projects, coached managers on load balancing, or integrated Lean/Six Sigma practices in HR, your insight will be invaluable. Please include a brief note on similar work you’ve completed and the tools you prefer so we can hit the ground running.