Executive/Personal Assistant

Executive Assistant / Social Media & Client Account Coordinator

Executive & Personal Assistance

Manage calendar, appointments, reminders, and scheduling

Keep track of important tasks and follow-ups

Organize emails and flag items requiring attention

Schedule calls with clients, crew, vendors, and partners

Research vendors, locations, travel, equipment, services, etc.

Help with travel planning and logistics

Handle miscellaneous administrative and personal tasks

Proactively remind the owner of things before they become urgent

Client & Account Management

Serve as a friendly, professional point of contact for clients

Follow up regarding schedules, assets, feedback, approvals, and deliverables

Keep track of what each client is waiting for

Coordinate meetings and production logistics

Make sure client requests don't get lost in texts, WhatsApp, or email

Maintain excellent communication without requiring the owner to personally manage every interaction

Escalate important creative, financial, or relationship decisions to the owner

Project & Production Coordination

Track active video/photo projects from booking through delivery

Coordinate between the owner, editors, videographers, photographers, and other contractors

Track deadlines, revisions, footage, files, and final deliverables

Make sure editors know what they're working on and what is due next

Follow up with team members when something is falling behind

Help source and coordinate production crew when necessary

Maintain organized project/task-management systems

Provide the owner with a clear overview of what needs his attention

Social Media & Content Management

Review the company's existing library of finished projects, BTS footage, photography, case studies, and other assets

Identify strong content opportunities instead of waiting to be told exactly what to post

Build and maintain a content calendar

Turn existing footage into reels, posts, carousels, stories, and other social content

Write captions and develop hooks/content concepts

Schedule and publish approved content

Organize content assets so great work doesn't sit unused on hard drives

Research successful filmmakers, production companies, agencies, and creators for ideas and trends

Track what content performs well and adjust accordingly

Help build both the Dov Gurewicz Productions brand and Dov's personal/director brand

What We're Looking For
The ideal person is extremely organized, resourceful, communicative, comfortable with technology, and proactive.
You should be someone who sees:
"Client hasn't responded with feedback."
and thinks:
"I'll follow up and update the project."
Not someone who waits for Dov to notice the problem and tell you what to do.
Experience with some combination of executive assistance, project management, social media, client service, video production, marketing, or creative agencies is strongly preferred.
You do not need to be an expert in every area on day one. The right person can be trained. What's much harder to teach is ownership, judgment, communication, reliability, and initiative.
Experience with tools such as Google Workspace, WhatsApp, Metricool/social scheduling platforms, , Lightroom, Adobe/CapCut, task/project-management software, and AI tools is helpful.
Originally posted on Himalayas