Executive Assistant (PH)

Assistantly is a leading provider of highly vetted support talent, specializing in placing executive assistants and operators into dynamic, high-expectation client environments. We offer ongoing coaching and success management to ensure both our clients and team members thrive.

As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations.
Key responsibilities include:

Manage inboxes, calendars, scheduling, and follow-ups for executives

Prepare documents, reports, and meeting notes to support decision-making

Coordinate tasks, timelines, and daily priorities across multiple stakeholders

Support light operations, project management, and reporting activities

Conduct research to inform strategy and executive decisions

Handle personal and administrative support items as needed

Maintain effective communication flow between clients and stakeholders

Operate from established SOPs while identifying and implementing process improvements

Requirements
3+ years of executive assistant or operations experience

Experience working in fast-paced, high-expectation environments

Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination

Strong experience with Google Workspace

Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar)

Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar)

Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives

Business-fluent written and verbal English

Based in the Philippines

Available to work during US hours

Quiet home workspace suitable for remote work

Headset and webcam for remote meetings

Backup internet and/or backup power for remote work continuity

Benefits

Competitive pay above market rates

Paid Holidays and PTO

Part-time or Full-time positions tailored to your availability

Performance, Tenure, and Health & Wellness bonuses

Opportunities for professional development within the Assistantly community

Be part of a vibrant and supportive community of professionals

Originally posted on Himalayas