Discord Library Server Configuration

Seeking a Discord Server Configurator — Equestria Memory Project
Equestria Memory Project is looking for someone experienced with Discord server configuration to organize and configure our community server.

We are a volunteer-run nonprofit digital archive focused on preserving My Little Pony fandom history. Our Discord will support community discussion, preservation requests, research, volunteer coordination, and collaboration with creators and collectors.

We already have a general role structure and server plan. We need someone to turn that plan into a clean, organized, and properly permissioned server.

Scope of work
Set up and organize channels and categories with clear names, descriptions, and a logical layout.

Configure all role permissions, role hierarchy, and channel/category overrides.

Separate public community areas from volunteer workspaces, moderation channels, rights-review discussions, and technical operations.

Configure read-only announcements, submission and research channels, forum channels, and private staff areas as appropriate.

Set up onboarding and newcomer access so members can easily understand where to go.

Apply coordinated role colors and consistent channel styling.

Review existing permissions for accidental access, unnecessary privileges, and conflicting overrides.

Test the finished setup and provide a brief handoff explaining how to maintain it.

Our role structure
Staff roles include:

Royal Archivist — owner

Canterlot Curator — administration

Keeper of the Stacks — archive work

Harmony Records Keeper — rights and permissions review

Friendship Warden — moderation

Crystal Systems Keeper — technical operations

Ponyville Coordinator — volunteer coordination

Library Guide — community assistance

Community roles include Archive Pony, Storykeeper, Lore Seeker, Friend of the Archive, New Arrival in Ponyville, and Wandering Pony.

We want an MLP-inspired appearance that feels welcoming and professional—not like a roleplay server. Role colors should be readable and coordinated rather than an unrelated rainbow.

Important requirements
Access should match each role’s responsibilities.

Contributor, donor, and recognition roles must not accidentally grant staff permissions.

Private channels must remain inaccessible to unauthorized members.

Do not delete existing channels, messages, roles, or integrations without approval.

Any bots or additional integrations must be approved before installation.

Server ownership will remain with us. Any setup access will be temporary and limited to the agreed work.

Do not copy or retain private server content.

Who we’re looking for
Someone comfortable configuring Discord permissions and channel overrides, organizing community servers, and explaining their work clearly. Experience with nonprofit, archive, research, or fandom communities is welcome but not required.

How to apply
Please send:

A short introduction and your relevant Discord configuration experience.

Examples or screenshots of previous work, with private information removed.

Your availability and estimated turnaround time.

Whether you are offering volunteer help or paid services; if paid, include your quote and what it covers.

Any questions or suggested changes to the scope.

We’re looking for a thoughtful, maintainable setup—not just a decorative makeover. The goal is a server that is easy for members to navigate and manageable for our volunteer team.
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