Buying Assistant
TypeFull-time job
LocationPhilippines
Posted1 hour ago
Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories.
They are now seeking to hire a Buying Assistant to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.
Job Responsibilities
Data and Systems Administration
Accurately input and maintain product information, purchase orders, and supplier details
Maintain internal systems and spreadsheets with up-to-date product and order details
Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse
Supplier and Critical Path Coordination
Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues
Update and manage the critical path to ensure timelines and key dates are met
Assist with sample tracking and coordination
Administrative Support and Team Communication
Provide general administrative support to the Buyer including document management and scheduling
Communicate clearly and proactively with internal teams to support stock flow and resolve issues
Requirements
Previous experience in retail or administration
Strong attention to detail and accuracy in data entry
Excellent organisational and time management skills
Proficiency with Microsoft Excel and general computer systems
Confident using Microsoft Teams for video calls and live chat
Clear and confident written and verbal English communication
Fast learner who can adapt and work across a variety of tasks
Reliable workstation setup featuring dual monitors and high-speed internet
Nice-to-Have Skills
Experience using Shopify
Experience using Style Arcade
Benefits
Permanent work-from-home set-up
Dayshift (Australian Eastern Standard Time business hours)
Full-time job
HMO (STAFF only)
Annual leave
13-month pay
With Government mandated benefits
Originally posted on Himalayas
They are now seeking to hire a Buying Assistant to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.
Job Responsibilities
Data and Systems Administration
Accurately input and maintain product information, purchase orders, and supplier details
Maintain internal systems and spreadsheets with up-to-date product and order details
Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse
Supplier and Critical Path Coordination
Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues
Update and manage the critical path to ensure timelines and key dates are met
Assist with sample tracking and coordination
Administrative Support and Team Communication
Provide general administrative support to the Buyer including document management and scheduling
Communicate clearly and proactively with internal teams to support stock flow and resolve issues
Requirements
Previous experience in retail or administration
Strong attention to detail and accuracy in data entry
Excellent organisational and time management skills
Proficiency with Microsoft Excel and general computer systems
Confident using Microsoft Teams for video calls and live chat
Clear and confident written and verbal English communication
Fast learner who can adapt and work across a variety of tasks
Reliable workstation setup featuring dual monitors and high-speed internet
Nice-to-Have Skills
Experience using Shopify
Experience using Style Arcade
Benefits
Permanent work-from-home set-up
Dayshift (Australian Eastern Standard Time business hours)
Full-time job
HMO (STAFF only)
Annual leave
13-month pay
With Government mandated benefits
Originally posted on Himalayas
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