Associate, Operations & Reporting
Budget / Salary$70,000–80,000
TypeFull-time job
LocationUnited States
Posted4 hours ago
About Us
VENTURE.co is a SaaS company serving the alternative investments industry . Our platform helps private investment sponsors process subscriptions, onboard investors, and manage their offerings. Our subsidiary, VENTURE.co Fund Services (VCFS), is an SEC-registered transfer agent serving real estate, energy, and private credit sponsors.
We're a fully remote team with a collaborative, entrepreneurial culture, and we're looking for people who take pride in getting the details right.
Role Overview
The Transfer Agent Associate runs the day-to-day processing behind our clients' offerings: subscriptions and closings, transfers, distributions, and routine investor and advisor inquiries. You'll prepare the work and our Senior Account Managers review and approve anything that moves cash. You'll also prepare the securityholder data behind our regulatory and tax filings. This is a hands-on execution role: you won't own client relationships, but you'll make sure every transaction is accurate, on time, and documented.
Key Responsibilities
Processing
Process subscriptions and closings, including review of subscription documents and follow-up on incomplete (NIGO) paperwork
Process transfers, redemptions, and account maintenance
Calculate and prepare distributions, including payment files and investor notices, for senior account manager approval
Load statements and K-1s, send investor communications, and maintain DTCC AIP records
Investor Services
Answer routine investor and financial advisor calls and emails within required turnaround times
Escalate complex or sensitive requests to the account manager for that client
Back up the account managers so every client always has coverage
Filings & Data
Collect, reconcile, and prepare securityholder data for regulatory and tax filings, including Form TA-2, 1099s, escheatment, and lost securityholder searches
Support data conversions when new clients move to us from a prior transfer agent
Keep securityholder records clean and audit-ready and flag exceptions
Operations
Log errors and turnaround times as you go
Write and maintain procedures and checklists for the work you do
Spot recurring manual work and help automate it on our platform
Use AI tools (Claude, Copilot) to speed up routine tasks
Qualifications
Required:
2–4 years in transfer agent, fund administration, or securities operations
Hands-on experience with subscriptions, transfers, distributions, or investor servicing
Strong Excel skills: reconciliations, lookups, and large data files
Accurate with numbers and records, and checks your own work
Clear, professional communication with investors, advisors, and teammates
Can take direction and run with it; doesn't need close management once you know the process
Preferred:
Experience with private funds, REIT s, or other alternative investments
Exposure to transfer agent filings (Form T A-2, 1099s, escheatment)
Familiarity with SEC transfer agent rules (Rule 17Ad)
Experience with Microsoft Dynamics or a similar CRM
- Comfortable with AI productivity tools
Compensation & Benefits
Base Salary: $70,000 – $80,000 depending on experience
Remote-first flexibility (Dallas-Area or Eastern Time-Zone Preffered)
Comprehensive health and retirement benefits
Salary: $70,000 – $80,000 / yearOriginally posted on Himalayas
VENTURE.co is a SaaS company serving the alternative investments industry . Our platform helps private investment sponsors process subscriptions, onboard investors, and manage their offerings. Our subsidiary, VENTURE.co Fund Services (VCFS), is an SEC-registered transfer agent serving real estate, energy, and private credit sponsors.
We're a fully remote team with a collaborative, entrepreneurial culture, and we're looking for people who take pride in getting the details right.
Role Overview
The Transfer Agent Associate runs the day-to-day processing behind our clients' offerings: subscriptions and closings, transfers, distributions, and routine investor and advisor inquiries. You'll prepare the work and our Senior Account Managers review and approve anything that moves cash. You'll also prepare the securityholder data behind our regulatory and tax filings. This is a hands-on execution role: you won't own client relationships, but you'll make sure every transaction is accurate, on time, and documented.
Key Responsibilities
Processing
Process subscriptions and closings, including review of subscription documents and follow-up on incomplete (NIGO) paperwork
Process transfers, redemptions, and account maintenance
Calculate and prepare distributions, including payment files and investor notices, for senior account manager approval
Load statements and K-1s, send investor communications, and maintain DTCC AIP records
Investor Services
Answer routine investor and financial advisor calls and emails within required turnaround times
Escalate complex or sensitive requests to the account manager for that client
Back up the account managers so every client always has coverage
Filings & Data
Collect, reconcile, and prepare securityholder data for regulatory and tax filings, including Form TA-2, 1099s, escheatment, and lost securityholder searches
Support data conversions when new clients move to us from a prior transfer agent
Keep securityholder records clean and audit-ready and flag exceptions
Operations
Log errors and turnaround times as you go
Write and maintain procedures and checklists for the work you do
Spot recurring manual work and help automate it on our platform
Use AI tools (Claude, Copilot) to speed up routine tasks
Qualifications
Required:
2–4 years in transfer agent, fund administration, or securities operations
Hands-on experience with subscriptions, transfers, distributions, or investor servicing
Strong Excel skills: reconciliations, lookups, and large data files
Accurate with numbers and records, and checks your own work
Clear, professional communication with investors, advisors, and teammates
Can take direction and run with it; doesn't need close management once you know the process
Preferred:
Experience with private funds, REIT s, or other alternative investments
Exposure to transfer agent filings (Form T A-2, 1099s, escheatment)
Familiarity with SEC transfer agent rules (Rule 17Ad)
Experience with Microsoft Dynamics or a similar CRM
- Comfortable with AI productivity tools
Compensation & Benefits
Base Salary: $70,000 – $80,000 depending on experience
Remote-first flexibility (Dallas-Area or Eastern Time-Zone Preffered)
Comprehensive health and retirement benefits
Salary: $70,000 – $80,000 / yearOriginally posted on Himalayas
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