Assistant Needed: Data Entry & Email
Budget / Salary₹12,500–37,500
TypeFreelance project
LocationRemote
Posted1 hour ago
Most of my day is swallowed by two things: keeping the data in our spreadsheets, databases and CRM perfectly up-to-date, and making sure the inbox stays organized, responsive and easy to scan. I need a virtual assistant who can take full ownership of those areas so I can focus on client work instead of copy-pasting figures or digging for messages.
Primary focus – data entry
• New sales leads, order details and survey responses arrive daily. You will transfer them from Google Forms and email attachments into Google Sheets, tidy up existing rows, then copy the validated records into our Airtable database and HubSpot CRM.
• Double-check every entry for accuracy, spot duplicates, and follow the simple naming conventions I’ll share.
Email management
• Sort incoming mail into the existing folder structure each morning and evening.
• Flag anything that needs my direct input so it never slips through the cracks.
• Draft or send quick replies (template based) to routine inquiries such as meeting confirmations or document requests.
Secondary task
• When an email thread calls for it, drop the confirmed time into my Google Calendar so everything stays in sync.
Communication & tools
We’ll work inside Google Workspace, Airtable and HubSpot. Slack will be our day-to-day channel, with a short video check-in once a week. I’ll provide loom walkthroughs and written SOPs for every recurring process.
Acceptance criteria
1. 99% data accuracy—random spot checks will be performed weekly.
2. Inbox at “zero” in the Primary folder by close of business each weekday.
3. Calendar events entered within 15 minutes of confirmation.
If this workflow sounds familiar and you’re comfortable switching between spreadsheets, databases and a CRM while keeping a friendly, error-free tone in email, I’m ready to hand over the keys and get started.
Primary focus – data entry
• New sales leads, order details and survey responses arrive daily. You will transfer them from Google Forms and email attachments into Google Sheets, tidy up existing rows, then copy the validated records into our Airtable database and HubSpot CRM.
• Double-check every entry for accuracy, spot duplicates, and follow the simple naming conventions I’ll share.
Email management
• Sort incoming mail into the existing folder structure each morning and evening.
• Flag anything that needs my direct input so it never slips through the cracks.
• Draft or send quick replies (template based) to routine inquiries such as meeting confirmations or document requests.
Secondary task
• When an email thread calls for it, drop the confirmed time into my Google Calendar so everything stays in sync.
Communication & tools
We’ll work inside Google Workspace, Airtable and HubSpot. Slack will be our day-to-day channel, with a short video check-in once a week. I’ll provide loom walkthroughs and written SOPs for every recurring process.
Acceptance criteria
1. 99% data accuracy—random spot checks will be performed weekly.
2. Inbox at “zero” in the Primary folder by close of business each weekday.
3. Calendar events entered within 15 minutes of confirmation.
If this workflow sounds familiar and you’re comfortable switching between spreadsheets, databases and a CRM while keeping a friendly, error-free tone in email, I’m ready to hand over the keys and get started.
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