Admin & US Payroll Coordinator - Freelance, Remote
Budget / Salary$7–7
TypeContract
LocationPhilippines
Posted1 hour ago
About the Client
Our client is a management support company serving skilled nursing and senior living facilities across the US. They help these facilities operate more efficiently while maintaining high standards of compassionate patient care. With a focus on operational excellence and clinical quality, they support facility teams so those teams can focus on what matters most: their residents.
Why does this role exist?
Accurate, on-time payroll isn't just an operational task in healthcare settings — it's a matter of trust, compliance, and staff retention in an industry where getting it wrong has real consequences. This role exists because our client needs a highly accurate and discreet payroll specialist who can own the full US payroll and HR support process in Paylocity, with minimal oversight. They're looking for someone who treats payroll data with the same care and confidentiality the facilities they support treat their patients — someone who can be trusted to run payroll independently while keeping every detail airtight.
The Impact you’ll make
Payroll Processing Auditing
Process and audit US payroll in Paylocity, including wages, deductions, taxes, overtime, PTO, and payroll adjustments
Review employee timekeeping, attendance, new-hire data, tax withholdings, and payroll changes before each payroll run
Reconcile payroll reports and investigate discrepancies before they become bigger problems
Compliance Audit Support
Support payroll audits and compliance reporting
Ensure wage-and-hour requirements and tax compliance are consistently met
Flag and resolve discrepancies in line with documented procedures
HRIS Records Management
Maintain accurate employee payroll and HRIS records
Prepare payroll-related documentation to support internal and audit needs
Keep records organized and audit-ready at all times
Employee Manager Support
Respond to employee and manager questions regarding pay, deductions, tax withholdings, timekeeping, and payroll status
Communicate payroll matters clearly, professionally, and with appropriate discretion
Handle sensitive employee information confidentially, following documented procedures and approval workflows
Skills, Knowledge and Expertise
Required:
At least 6 months of hands-on US payroll processing experience
Knowledge of US HR practices and wage-and-hour requirements
Demonstrated experience with payroll tax compliance and payroll documentation
Experience reconciling payroll reports and investigating discrepancies
Proficiency with Microsoft Excel and/or Google Sheets for payroll-related reporting
Your superpowers are...
Technical Skills
Solid grasp of US payroll processing, tax withholdings, and compliance requirements
Comfort navigating HRIS and timekeeping systems (Paylocity experience is a strong plus)
Sharp with spreadsheets — comfortable building and auditing reports in Excel/Google Sheets
Familiarity with Microsoft Office and Google Workspace for day-to-day documentation
Soft Skills
Exceptional attention to detail — the kind of person who catches the discrepancy everyone else missed
Unshakeable discretion and confidentiality when handling sensitive employee data
Strong sense of ownership — able to work independently without needing constant check-ins
Clear, professional communicator, especially when explaining payroll matters to non-payroll people
Reliable and deadline-driven — payroll doesn't wait, and neither do they
WFH Set-Up:
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
You should apply if...
You're the type of person who finds satisfaction in getting the details exactly right — not because someone's checking your work, but because you take pride in it.
You understand that payroll touches people's livelihoods, so you treat every number and every piece of employee information with real care and confidentiality.
You're comfortable taking ownership of a process end-to-end, flagging issues before they escalate, and communicating professionally even when the conversation is sensitive.
You don't need hand-holding once you know what "done well" looks like — you just need clear expectations and the trust to run with them.
What to expect...Work Setup:
Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
40 hours per week
Monday–Friday, 9:00 AM–6:00 PM PST
Compensation:
$7 per hour
No benefits package included
Benefits
Originally posted on Himalayas
Our client is a management support company serving skilled nursing and senior living facilities across the US. They help these facilities operate more efficiently while maintaining high standards of compassionate patient care. With a focus on operational excellence and clinical quality, they support facility teams so those teams can focus on what matters most: their residents.
Why does this role exist?
Accurate, on-time payroll isn't just an operational task in healthcare settings — it's a matter of trust, compliance, and staff retention in an industry where getting it wrong has real consequences. This role exists because our client needs a highly accurate and discreet payroll specialist who can own the full US payroll and HR support process in Paylocity, with minimal oversight. They're looking for someone who treats payroll data with the same care and confidentiality the facilities they support treat their patients — someone who can be trusted to run payroll independently while keeping every detail airtight.
The Impact you’ll make
Payroll Processing Auditing
Process and audit US payroll in Paylocity, including wages, deductions, taxes, overtime, PTO, and payroll adjustments
Review employee timekeeping, attendance, new-hire data, tax withholdings, and payroll changes before each payroll run
Reconcile payroll reports and investigate discrepancies before they become bigger problems
Compliance Audit Support
Support payroll audits and compliance reporting
Ensure wage-and-hour requirements and tax compliance are consistently met
Flag and resolve discrepancies in line with documented procedures
HRIS Records Management
Maintain accurate employee payroll and HRIS records
Prepare payroll-related documentation to support internal and audit needs
Keep records organized and audit-ready at all times
Employee Manager Support
Respond to employee and manager questions regarding pay, deductions, tax withholdings, timekeeping, and payroll status
Communicate payroll matters clearly, professionally, and with appropriate discretion
Handle sensitive employee information confidentially, following documented procedures and approval workflows
Skills, Knowledge and Expertise
Required:
At least 6 months of hands-on US payroll processing experience
Knowledge of US HR practices and wage-and-hour requirements
Demonstrated experience with payroll tax compliance and payroll documentation
Experience reconciling payroll reports and investigating discrepancies
Proficiency with Microsoft Excel and/or Google Sheets for payroll-related reporting
Your superpowers are...
Technical Skills
Solid grasp of US payroll processing, tax withholdings, and compliance requirements
Comfort navigating HRIS and timekeeping systems (Paylocity experience is a strong plus)
Sharp with spreadsheets — comfortable building and auditing reports in Excel/Google Sheets
Familiarity with Microsoft Office and Google Workspace for day-to-day documentation
Soft Skills
Exceptional attention to detail — the kind of person who catches the discrepancy everyone else missed
Unshakeable discretion and confidentiality when handling sensitive employee data
Strong sense of ownership — able to work independently without needing constant check-ins
Clear, professional communicator, especially when explaining payroll matters to non-payroll people
Reliable and deadline-driven — payroll doesn't wait, and neither do they
WFH Set-Up:
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
You should apply if...
You're the type of person who finds satisfaction in getting the details exactly right — not because someone's checking your work, but because you take pride in it.
You understand that payroll touches people's livelihoods, so you treat every number and every piece of employee information with real care and confidentiality.
You're comfortable taking ownership of a process end-to-end, flagging issues before they escalate, and communicating professionally even when the conversation is sensitive.
You don't need hand-holding once you know what "done well" looks like — you just need clear expectations and the trust to run with them.
What to expect...Work Setup:
Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
40 hours per week
Monday–Friday, 9:00 AM–6:00 PM PST
Compensation:
$7 per hour
No benefits package included
Benefits
Originally posted on Himalayas
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