Project overview
Duties include, but are not limited to: Manage day-to-day calendar and schedule daily appointment Fielding, prioritizing and responding to large volume of meeting and solicitation requests Draft correspondence (composition, proofreading, editing) and occasional reports Organize and maintain upkeep of office: paper and electronic filing structure, office equipment (computers, printers, fax) and supplies. Manage, liaise and organize board/philanthropic activities Coordinate and oversee domestic and international travel arrangements Coordinate and manage on-going projects and special assignments as needed Respond to incoming emails, calls, and faxes Collect, sort and prioritize invitations and relevant mail Prepare monthly bills and coordinate reconciliation of expenses with bookkeeper and accountant Troubleshoot IT technical difficulties in a dual Mac/PC environment Arrange, plan and coordinate logistics for occasional events Purchasing and coordination of birthday, holiday and special occasion gifts Arrange household appointments and services for two homes Provide occasional in-kind and fundraising solicitation for nonprofits and political activities Assist/staff and occasionally represent at events and meetings Qualifications: B.A. or B.S. degree Minimum of 5 years professional experience; 3 -5 years in similar role preferred Excellent detail orientation and multi-tasking ability Strong follow-through skills and ability to meet deadlines Strong written and verbal communication skills Strong editing skills and ability to compose a variety of correspondence