WORDPRESS WEBSITE DESIGN AND DEVELOPMENT

Project brief for freelancers and agencies
1. PROJECT OVERVIEW
We are looking for an experienced WordPress designer and developer to create a modern, professional, responsive and user-friendly website for 2AEU KGO, the alumni association of Université Peleforo Gon Coulibaly (formerly URES Korhogo), Côte d'Ivoire.
The association was legally constituted on 29 August 2026 and is governed by an elected Executive Board. Our members live in Korhogo, in Abidjan, across Côte d'Ivoire and abroad. The website will become the official home of the association.
Website language: FRENCH. All content is supplied by us in French, and the entire interface menus, forms, error messages, automated e-mails must be correctly labelled in French. The technical structure must allow an English version to be added later. You may communicate with us in English or French.
Purpose of the website
• Strengthen the visibility and credibility of the association.
• Connect former students of URES Korhogo across promotions and countries.
• Present the association's mission, activities and achievements.
• Promote professional, educational and networking opportunities.
• Encourage new members to join and facilitate the payment of membership fees online.
• Attract institutional, professional and financial partners.
• Give members access to useful information and official documents.

2. BRANDING AND VISUAL IDENTITY
The design must be original and professional, built around our existing identity. Do not deliver a raw out-of-the-box template.
Item Requirement
Primary colour Green #16643E
Secondary colour Orange #E0761B
Logo Provided by us (green and orange emblem with hornbill and book)
Photographs Supplied by us (general assembly, events, members)
Typography One consistent, highly readable type system across the whole site
Tone Institutional, warm and dignified — an association of graduates, not a start-up
Devices Mobile-first: the large majority of our members browse on smartphones
Performance Fast on 3G/4G connections; optimised images; caching enabled
Accessibility Readable font sizes, sufficient contrast, clear navigation
The final design must reflect the history, values, unity and ambitions of 2AEU KGO. You may propose complementary shades and a full palette based on our two official colours, for approval before full design begins.
Deliver design mockups (home page + two inner pages) for approval BEFORE development starts.

3. DESIGN INSPIRATION
The following websites are provided only as sources of inspiration for structure and atmosphere. The selected freelancer must produce an original design and must not copy any of them.
• France Alumni: https://www.francealumni.fr/fr/
• 2iE Alumni: https://alumni.2ie-edu.org/
• LYSMA Alumni Association: https://lysmaalumni.org/
• PLAY International: https://www.play-international.org/
• French Red Cross: https://www.croix-rouge.fr/

4. SITE MAP AND PAGE CONTENT
The structure below is required. You may propose improvements, but every page listed must exist.
4.1 Public pages
01 Homepage
– Hero section with logo, association name and slogan
– Strong introduction: who we are in three sentences; mission and key objectives
– Key figures (members, promotions represented, year founded)
– Latest news (three most recent posts) and next upcoming event
– Featured projects and achievements
– Clear calls to action: « Adhérer », « Payer ma cotisation », « Nous soutenir », « Nous contacter »
– Quick links to Statutes, Internal Rules and the membership form
02 About the Association
– History of URES Korhogo, of Université Peleforo Gon Coulibaly and of the association
– Mission, vision and values
– Objectives as set out in the Statutes
– Legal information: date of constitution, registered office in Korhogo, declaration references
03 Executive Board
– Photo, full name, position and short biography of each board member
– Positions: President, Vice-President, Secretary General and Deputy, Treasurer General and Deputy, Communication Officer and Deputy, Organisation and Social Affairs Officer and Deputy
– Term of office clearly displayed (2026-2028); vacant seats shown as « Poste à pourvoir »
– IMPORTANT: this page must be fully editable from the dashboard after each election, use a custom post type or repeatable blocks, never hard-coded HTML
04 Board of Auditors (Commissariat aux Comptes)
– Names, photos and roles of the two auditors
– Short explanation of their independent financial control mission
05 Commissions and Committees
– One block per standing commission, with its mission and the officer in charge
06 Membership
– Membership benefits: solidarity support, network, directory, events, member card
– Fees clearly displayed: joining fee 20,000 FCFA (one-off) and dues of 2,000 FCFA per month, payable monthly, quarterly or annually
– Step-by-step explanation of how to join
– Online membership application form (see section 6)
– Membership renewal and payment of dues
– Frequently asked questions
07 News and Announcements
– Blog structure with categories: Communiqués, Vie de l'association, Solidarité, Université
– Featured image, date, author, search and archives by category and year
– Social sharing, with WhatsApp first, then Facebook and LinkedIn
08 Events and Calendar
– Upcoming and past events with description, location, date and time
– Calendar view and online registration form, with optional paid registration
– Photo reports published after each event
09 Projects and Impact
– Current and completed projects: objectives, beneficiaries, results
– Key figures, photographs and testimonials
– A section inviting partners to support a project
10 Professional Opportunities
– Job offers, internships, scholarships, training and mentorship opportunities
– Filters by category, location and date; expiry date per listing
– Listings fully manageable from the dashboard; members may submit an offer for approval
11 Solidarity and Social Benefits
– Support provided to members for marriage, birth, bereavement or illness, as set out in the Internal Rules
– Online form to report an event or request assistance, routed to the Organisation Officer and the Board
12 Promotions
– Presentation of the promotions represented within the association
– Public preview of the member directory, with full access reserved to logged-in members
13 Gallery
– Photo and video galleries, albums organised by event and by year
– Optimised media loading (lazy loading, compressed images)
14 Partners and Sponsors
– Partner and sponsor logos, short descriptions and external links
– A « Become a partner » section with contact form and downloadable sponsorship proposal
15 Support Us / Donate
– One-off donation form with mobile money and card payment
– Suggested amounts and free amount; automatic acknowledgement e-mail
16 Documents and Resources
– Statutes, Internal Rules, activity reports, minutes of meetings, membership form
– Downloadable PDF and Word files, organised by category and year
– Access restrictions for confidential documents (members only or board only)
17 Contact
– Contact form with spam protection and subject routing (membership, treasury, solidarity, general)
– E-mail addresses, telephone numbers, registered office in Korhogo
– WhatsApp contact button, social media links and interactive map
18 Legal pages
– Legal notice, privacy policy, cookie policy and terms of use
4.2 Members' area (login required)
• Secure registration and login, with password reset; accounts activated only after the Treasurer confirms payment of the joining fee.
• Member dashboard: personal profile, membership status (up to date or late), digital member card showing the member number.
• Online payment of dues, full payment history and downloadable receipts.
• Searchable member directory: by promotion, city, country and occupation.
• Privacy settings allowing each member to hide their telephone number or e-mail address.
• Access to documents and information reserved for members.
• Job and opportunity board where members can post offers for approval.
• Internal announcements from the Board.

5. WORDPRESS ADMINISTRATION REQUIREMENTS
The administration dashboard must be well organised and usable by people with no technical experience. Authorised users must be able to do all of the following without editing code:
• Add, edit and delete pages; update menus and homepage sections.
• Publish news and announcements; create and update events.
• Manage membership applications: approve, reject, edit or suspend member accounts.
• Manage member profiles and the member directory; assign member numbers.
• Manage dues and payment records; see who has paid and who is late; send reminder e-mails and export WhatsApp-ready reminder lists.
• Publish job, internship, scholarship and training opportunities.
• Upload photographs, videos and documents.
• Update the Executive Board page and the Board of Auditors page.
• Add or remove partners and sponsors.
• Review contact form submissions.
• Export the member register to Excel or CSV (required by our Internal Rules).
• Access basic website statistics.
User roles (strictly separated)
Role Held by Permissions
Super Admin President Full access, user management
Secretary Secretary General Members, documents, pages, minutes
Treasurer Treasurer General Dues and payments only: no content deletion
Editor Communication Officer News, events, gallery: no access to payment data