Wedding Event Coordination Support

My wedding is quickly approaching and, with only a small team on hand, I need an experienced planner who can step in and keep every detail on track for our 50-100 guests. I have most of the big pieces booked, but I need someone who can own the day-to-day coordination so nothing slips through the cracks.

Your main focus areas
• Venue coordination – confirm floor plans, manage load-in/out schedules, oversee rehearsal, and act as on-site point of contact on the wedding day.
• Guest management – keep the RSVP list current, follow up on dietary requirements, prepare seating charts, and support smooth check-in.
• Vendor liaison – maintain timelines and communication with caterer, florist, DJ, photographer, and rental suppliers, ensuring contracts, deliveries, and payments stay on schedule.

What I expect
– A clear production timeline and run sheet delivered within the first week
– Weekly progress updates (Trello, Google Sheets, or your preferred tool)
– Calm, solutions-oriented presence during rehearsal and on the wedding day
– All vendor and guest questions routed through you so my partner and I can simply enjoy the celebration

This is a temporary engagement running from hire date through the wedding itself, but if everything goes smoothly I’m open to discussing longer-term collaboration on future events. Let me know your relevant experience with weddings of similar size, the planning tools you like to use, and how soon you could start.