Wedding Day Coordination & Staffing -- 2

I’m looking for an experienced day-of coordinator who can step in on our wedding day and keep every moving part on schedule for roughly 50–150 guests. I’ll hand over all the planning details in advance; on the day itself I need you to take the reins so my partner and I can focus on celebrating.

Your core responsibilities will be:
• Vendor coordination – become the point of contact for all suppliers, confirm arrival times, oversee setup, and handle any last-minute issues.
• Guest management – greet and direct friends and family, troubleshoot seating or transport questions, and keep everyone informed of what’s happening next.
• Timeline execution – run the master schedule, cue the processional, speeches, cake cutting, and make sure we stay on track from first look to final send-off.

Before the event, I’d like a brief consultation to walk through our timeline, floor plan, and vendor list, plus a quick site visit if your schedule allows. On the day, please arrive early enough to supervise setup and remain until all formalities are complete.

If you also provide servers, bartenders, or a setup/teardown crew, let me know—those services aren’t locked in yet and I’m open to adding them through you for a seamless experience.

When you reply, share a note on similar weddings you’ve run, your available team size, and any tools or apps you use to keep everything organized (HoneyBook, Aisle Planner, Google Sheets, etc.). Looking forward to handing the clipboard to a pro who can make our day run smoothly.