Virtual Assistant

Virtual Assistant – Executive Support, CRM & Operations
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and proactive Virtual Assistant to support executives and teams across administration, CRM management, scheduling, communication, and day-to-day operations.
This is an execution-focused role for someone who takes ownership, communicates professionally, and makes sure nothing falls through the cracks.
You’ll help keep calendars, inboxes, systems, documents, and operational workflows organized while supporting a fast-moving remote team.
What You’ll Do
Executive & Administrative Support

Manage calendars, meetings, and scheduling across time zones

Organize inboxes, flag priorities, and draft professional emails

Prepare meeting notes, documents, and presentations

Track action items, deadlines, and follow-ups

CRM & Data Management

Maintain accurate records in HubSpot, Salesforce, Zoho, or similar CRMs

Update spreadsheets using Google Sheets and Microsoft Excel

Keep client, lead, and operational data clean and organized

Manage files across Google Drive, Dropbox, or SharePoint

Operations & Project Support

Maintain task and project trackers in Asana, Trello, Notion, or Monday.com

Coordinate with clients, vendors, and internal stakeholders

Support invoicing, expense tracking, and light bookkeeping when needed

Follow up on outstanding tasks and ensure deadlines are met

Research & Communication

Conduct research on vendors, competitors, markets, and business needs

Turn findings into clear summaries or reports

Respond to routine client and vendor communication

Support ad hoc projects and operational requests

What We’re Looking For

1–2+ years of Virtual Assistant, Executive Assistant, administrative, or operations experience

Strong proficiency with Google Workspace and Microsoft Office

Experience managing calendars, inboxes, documents, and spreadsheets

Excellent written and verbal English communication

Strong organization, time management, and attention to detail

Ability to manage multiple priorities independently

Reliable internet and availability during U.S. business hours

Nice to Have

Experience with HubSpot, Salesforce, or Zoho

Familiarity with QuickBooks or Xero

Experience supporting founders, executives, startups, or remote teams

Experience managing multiple clients or executives

Familiarity with project management tools such as Asana, Trello, Notion, or Monday.com

What Success Looks Like

Tasks and follow-ups completed accurately and on time

No missed meetings or scheduling conflicts

Clean and up-to-date CRM and operational records

Fast, professional communication

Organized calendars, inboxes, documents, and workflows

Leadership can confidently rely on your follow-through

Why Join?

Fully remote opportunity

High ownership and autonomy

Exposure to multiple areas of business operations

Work directly with executives and growing companies

Career growth into Executive Assistant, Project Coordinator, or Operations Manager roles

Interview Process

Application Review

Spark Hire Intro Video

Pavago Recruiter Interview

Client Interview

Offer & Onboarding

What Happens After You Apply
Qualified candidates will receive a Spark Hire invitation to complete a short Intro Video. This helps us evaluate your communication skills, experience, and overall fit before moving to the interview stage.
Please check your inbox and spam/junk folder for the invitation.
Apply Now
If you’re organized, proactive, reliable, and strong at execution and follow-through, we’d love to hear from you.
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Originally posted on Himalayas