Tour Operations Coordinator

JOB DETAILS
Job Title: Tour Operations Coordinator
Location: Remote
Reports To: Offshore Project Manager
Work Shift: Flexible, with overlap during US business hours preferred
Working Hours: Part-Time ( with potential to increase depending on tour schedule)
Job Description
We are seeking a highly organized Tour Operations Coordinator to support the planning, coordination, and day-to-day administration of live events and touring operations across multiple locations.
This role is responsible for maintaining tour schedules, coordinating logistics, supporting MasterTour administration, organizing travel and venue documentation, and ensuring all operational details are completed accurately before each event.
The ideal candidate combines exceptional organizational skills with strong operational discipline and enjoys coordinating multiple moving pieces simultaneously.
Success in this role requires someone who can proactively manage logistics, maintain accurate documentation, communicate effectively with internal and external stakeholders, and ensure tours operate smoothly with minimal oversight.
This is not an Executive Assistant role. The primary focus is operational coordination and administrative execution for touring, events, and related business operations.
Key Responsibilities
Tour Operations

Coordinate day-to-day operational activities for live tours and events

Maintain tour schedules, timelines, and operational checklists

Ensure all pre-event requirements are completed on time

Monitor tour readiness across multiple locations

Track outstanding action items and follow up with internal stakeholders

MasterTour Administration

Maintain accurate information within MasterTour

Update tour schedules, venue information, and event details

Ensure operational records remain current and organized

Support reporting and documentation related to tour operations

Travel & Logistics Coordination

Coordinate flights, accommodations, ground transportation, and travel itineraries

Maintain travel documentation and schedules

Coordinate logistics with venues, vendors, and internal team members

Track travel changes and communicate updates promptly

Administrative Support

Organize operational documentation, contracts, and event files

Maintain shared drives and operational resources

Prepare operational summaries and status reports

Support recurring administrative projects as assigned

Cross-Functional Coordination

Collaborate with marketing, finance, customer support, and operations teams to ensure event readiness

Coordinate information between departments

Escalate operational risks and scheduling conflicts proactively

Support process improvements across tour operations

Qualifications

Required

3+ years of experience in operations coordination, administrative coordination, event operations, or project coordination

Experience coordinating schedules, logistics, or multi-step operational projects

Strong organizational and time management skills

Experience using project management platforms such as ClickUp, Asana, Monday.com, or similar

Strong attention to detail and documentation skills

Excellent written and verbal English communication skills

Experience coordinating with multiple internal and external stakeholders

Experience coordinating travel and accommodation logistics

Experience supporting fast-paced founder-led businesses

Ability to manage multiple deadlines simultaneously

Strong problem-solving skills with a proactive mindset

Ability to work independently with minimal supervision

Preferred

Experience supporting live events, touring, hospitality, or venue operations

Experience using MasterTour or similar event management software

Experience using AI tools to improve administrative and operational workflows

Originally posted on Himalayas