Tax Specialist

Tax Specialist (U.S. Tax Compliance, Preparation & Tax Planning) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an experienced Tax Specialist to manage U.S. tax preparation, compliance, filings, and tax planning across individual and business entities.
This is a hands-on tax role requiring strong knowledge of U.S. federal and state taxation, IRS requirements, individual and business tax returns, and tax compliance.
You will be responsible for:

Preparing and reviewing Forms 1040, 1120, and 1065

Managing federal, state, and multi-state tax compliance

Handling quarterly estimated taxes and extensions

Researching changing tax laws and IRS guidance

Responding to tax notices and supporting audits

Identifying deductions, credits, and tax-saving opportunities

Maintaining accurate, audit-ready tax documentation

If you have strong experience in U.S. tax preparation and compliance and can balance technical accuracy, deadlines, and tax planning, this role is a strong fit.
What You’ll Own
U.S. Tax Preparation & Filing

Prepare and review individual tax returns (Form 1040)

Prepare and review corporate tax returns (Form 1120)

Prepare and review partnership returns (Form 1065)

Calculate and coordinate quarterly estimated tax payments

Prepare and file tax extensions

Manage federal and state filing requirements

Maintain organized tax calendars and filing schedules

Ensure returns are accurate, complete, compliant, and submitted on time

Federal, State & Multi-State Tax Compliance

Monitor changes to:

IRS guidance

Federal tax laws

State and local tax requirements

Maintain compliance across applicable jurisdictions

Support multi-state tax requirements

Assist with:

Payroll tax

Sales tax

Property tax

Identify potential compliance risks before they result in penalties or missed deadlines

Maintain accurate supporting records for tax filings

Tax Planning & Advisory

Analyze financial information to identify potential:

Tax deductions

Credits

Tax-saving opportunities

Liability reduction strategies

Support tax-efficient transaction planning

Research tax implications of business and financial decisions

Clearly communicate tax considerations and compliance requirements

Assist with international tax matters when applicable, including:

FBAR

FATCA

Transfer pricing

IRS Notices, Audits & Tax Inquiries

Review and respond to IRS and state tax notices

Prepare documentation for audits and regulatory inquiries

Maintain organized, audit-ready tax schedules and supporting files

Research discrepancies and determine appropriate responses

Coordinate with internal teams and external advisors when necessary

Track outstanding notices and inquiries through resolution

Tax Research & Documentation

Research tax regulations, IRS guidance, and filing requirements

Document tax positions and assumptions used in filings

Maintain organized supporting schedules and workpapers

Keep tax compliance procedures and documentation current

Ensure records are complete, accessible, and audit-ready

Accounting & Finance Collaboration

Work closely with accounting and finance teams

Support month-end and year-end close activities when tax input is required

Ensure alignment between financial statements and tax reporting

Collaborate with:

Finance leadership

External CPAs

Auditors

Tax advisors

Resolve discrepancies between accounting records and tax filings

Required Experience & Skills

3+ years of professional U.S. tax preparation, tax compliance, or tax accounting experience

Strong understanding of:

U.S. federal tax law

State tax compliance

IRS filing requirements

Hands-on experience preparing individual and business tax returns

Experience with Forms 1040, 1120, and 1065

Experience using professional tax software such as:

UltraTax

Drake

Lacerte

ProSeries

Similar professional tax platforms

Familiarity with IRS e-filing systems and state tax portals

Strong Excel or Google Sheets skills

Strong reconciliation and analytical abilities

Excellent attention to detail and deadline management

Strong written and verbal English communication skills

Ability to work independently during U.S. business hours

Nice to Have

CPA or Enrolled Agent (EA) certification

Master’s degree in Taxation

Multi-state tax experience

International tax exposure

Familiarity with FBAR, FATCA, or transfer pricing

Experience supporting:

High-net-worth individuals

Closely held businesses

Multi-entity organizations

Industry experience in:

SaaS

Real estate

Professional services

Experience handling IRS or state audits and notices

Experience working with U.S.-based accounting or tax teams

What Makes You a Strong Fit
You may be especially successful in this role if you:

Have strong technical knowledge of U.S. taxation

Are highly accurate and detail-oriented

Manage filing deadlines without requiring constant oversight

Stay current with changing tax laws and regulations

Can research complex tax questions independently

Proactively identify compliance risks

Look for legitimate opportunities to improve tax efficiency

Can explain complex tax concepts clearly to non-tax stakeholders

Maintain clean, organized, audit-ready documentation

What a Typical Day Looks Like
Your day may include:

Reviewing upcoming federal and state filing deadlines

Preparing individual, corporate, and partnership tax returns

Reviewing tax schedules and reconciliations

Calculating estimated tax payments

Researching federal or state tax requirements

Analyzing financial records for deductions and tax-planning opportunities

Responding to IRS or state notices

Coordinating with accounting and finance teams

Maintaining audit-ready tax documentation

Monitoring changes in tax laws and IRS guidance

In short: You ensure tax filings are accurate and timely, compliance risks are controlled, and legitimate tax-planning opportunities are identified.
Key Metrics for Success

100% on-time completion of required tax filings

Zero missed filing deadlines

Minimal compliance penalties attributable to filing errors

Accuracy of tax returns, schedules, and reconciliations

Timely resolution of IRS and state notices

Strong audit readiness and documentation quality

Identification of legitimate tax-saving opportunities

Positive feedback from clients, leadership, auditors, and tax stakeholders

Why This Role Stands Out

High-impact role across tax, finance, and compliance

Hands-on exposure to individual and business taxation

Opportunity to work across multiple entities and tax structures

Exposure to federal, state, and potentially international tax matters

Opportunity to contribute to both tax compliance and planning

Direct collaboration with finance leadership and external advisors

Fully remote working environment

Long-term growth potential within Tax, Accounting, Finance, and Tax Advisory

Interview Process

Initial Phone Screen

Spark Hire Intro Video

Video Interview with Pavago Recruiter

Practical Tax Assessment

Client Interview with Finance/Tax Leadership

Offer & Background Verification

Apply Now
If you have strong experience in U.S. tax preparation and compliance, understand federal and state filing requirements, and enjoy combining technical tax work with research and planning, we’d love to hear from you.
Apply now to take ownership of tax preparation, compliance, audit support, and tax-planning initiatives in a high-accountability remote environment.
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Originally posted on Himalayas