Strategy Planning & Project Management System

not a complete translation of the tender and must not be used as a substitute for the Arabic original.
1. Introduction
Riyadh Chamber invites specialized and qualified companies to submit proposals for the supply and implementation of an integrated Strategic Planning and Project Management System. The project aims to enable the Chamber to develop, manage and monitor its strategy effectively; link strategic objectives with initiatives and projects; and measure performance using Key Performance Indicators (KPIs) and objective-management methodologies such as Objectives and Key Results (OKRs). Through this system, the Chamber seeks to improve decision-making, enhance transparency and increase the efficiency of strategy execution monitoring through a flexible technology platform capable of integration with existing systems. This document details the Chamber’s requirements, including the scope of work, functional and technical requirements, evaluation criteria, and terms and conditions, to enable suppliers to submit comprehensive proposals meeting the Chamber’s needs. All bidders must carefully review this document and comply with all requirements and instructions when preparing and submitting their proposals.
2. Project Objectives
The project aims to provide an integrated strategic planning and project management system enabling the Chamber to formulate strategic objectives and link them effectively to initiatives, programs and projects; monitor implementation; and measure impact and progress. It also encompasses project management and monitoring of scope, schedules, budgets, implementation phases, completion indicators, risks and associated challenges. The project further seeks to strengthen alignment between strategic planning and operational execution; improve the efficiency of managing and monitoring projects and initiatives; enhance transparency and accountability; support data-driven decisions; integrate with existing systems; and provide interactive reports and dashboards for senior management and authorized stakeholders to monitor performance, identify deviations and take corrective action.
3. Scope of Work
The scope includes: (1) supply, implementation and configuration of an integrated strategic planning management system and mobile/smart-device application, in accordance with the functional and technical requirements, to prepare, manage and monitor the strategic plan and its links to objectives, initiatives, programs, projects and KPIs; (2) supply, implementation and configuration of an integrated project management system and mobile/smart-device application to manage projects, initiatives and programs and monitor progress, cost, time and quality, linked to strategic objectives and relevant KPIs; (3) provision of ready-made and customizable dashboards and reports for real-time performance monitoring and data analysis; (4) configuration of the systems to the Chamber’s requirements, including strategic structures, objectives, KPIs, OKRs, forms, workflows and access rights; (5) provision of all required user licenses and permissions; (6) environment setup, data migration, testing and production go-live in accordance with best practices; and (7) comprehensive training for users and administrators, together with technical support, maintenance, periodic updates and enhancements throughout the contract period.
4. Project Duration
The implementation period is six (6) months, comprising analysis, setup, development, testing, training and launch.
5.1 Strategic Planning Management — Functional Requirements (selected)
5.1.1 Strategy Management: Create and manage the Chamber’s strategic plan; define planning periods and cycles; manage preparation and approval stages; maintain multiple plans or versions; document, approve and archive versions; and update the plan under approved procedures and authorities.
5.1.2 Vision, Mission and Values: Manage and document institutional vision, mission and values; link them to the strategic plan; show their relationship to strategic objectives; and retain modification and approval history.
5.1.3 Strategic Pillars and Directions: Create and manage strategic pillars, directions and priorities; link objectives to relevant pillars; assign weights and priorities as needed; and display an interactive strategy map.
5.1.4 Strategic Objectives: Create and define objectives, descriptions, justifications and owners; set priority, relative weight, targets and time frames; link objectives to pillars, initiatives, programs and projects; monitor achievement; and document changes and approvals.
5.1.5 Initiative and Program Management: Create and manage strategic initiatives, link them to objectives and pillars, assign owners and implementing departments, define scope, deliverables and phases, set priorities, duration and estimated budget, link execution projects, track status and completion, monitor deviations, risks and obstacles, and group initiatives into strategic programs where necessary.
5.1.6 OKR Management: Support Objectives and Key Results at institutional and departmental levels; define key results, targets and current values; track achievement across measurement cycles; link OKRs to strategic objectives and KPIs; manage review and update cycles; and report achievement.
5.1.7 KPI Management: Create KPIs with names, descriptions, calculation methods and units; define baselines, targets, measurement frequency, data sources and owners; record actual values; calculate achievement and variance; classify status; link KPIs to objectives, initiatives, programs and projects; and support quantitative and qualitative indicators.
5.1.8 Institutional Performance Monitoring: Periodically track performance against targets, identify and explain deviations, document and follow up corrective actions, display historical trends, and compare periods, departments and organizational units.
5.1.9 Strategy-to-Execution Alignment: Establish traceability from strategic plans and objectives through initiatives, programs and projects to execution tasks; show their contribution to objectives; measure strategy execution using initiative, project and KPI progress; and identify objectives without linked execution initiatives or projects.
5.1.10 Operational Plans: Create and manage operational plans linked to strategy; define activities, deliverables, responsibilities and schedules; monitor execution; and link operational activities to KPIs and targets.
Translation Status
The remaining requirements and commercial/legal provisions in Sections 5–14 have not been translated in this file. Refer to the original Arabic tender for the complete authoritative requirements.