Staff Accountant

About ImpactAssets Services
ImpactAssets is the leading impact investing partner for individuals, families and philanthropists seeking to effect real change for people and planet. Bold yet pragmatic in our approach, ImpactAssets’ creativity and investment expertise ignites a deeply personal impact investing journey for clients - while we manage the complexities. Founded in 2010, ImpactAssets’ mission is to increase flows of capital to impact investing. Together, with our clients, we are catalyzing investment capital into mission driven business models solving the worlds’ biggest challenges.The result? A fast growing, dynamic organization with more than $5 billion in assets under management and an activated community of 1,900+ clients.
ImpactAssets Services is an affiliate of ImpactAssets. ImpactAssets also is the parent of ImpactAssets Capital Partners, PB LCC, thereby an affiliate of ImpactAssets Services. Together, we have a combined powerhouse of talent, expertise, and service to support a high level of growth and vision. *ImpactAssets Services is not a 501(c)(3) organization.

The Opportunity

The Staff Accountant plays a pivotal role within our Finance Department by providing accounting and record-keeping support. The primary role of this position is to apply accounting principles and standards related to complex transactions; prepare and analyze financial information accurately and with timeliness; and apply best practices, always seeking efficiencies and effectiveness.The Staff Accountant role is a full time, remote position and can work from anywhere in the US with work hours aligning with Eastern Standard Time (9-5:30 with some flexibility). As a remote, people-first culture, we care deeply about our team members’ connections to one another and as such, travel 2-3 times per year to company events will be required.

Key Responsibilities

Whilespecific responsibilities will vary at times based on organizational needs, client activities, and Finance team priorities, the Staff Accountant will be required to perform the following duties:General Ledger and Month-End Closing

Prepare monthly bank reconciliations for all corporate bank accounts. Investigate and resolve reconciling items

Record outgoing investment wires and corporate ACH disbursements in the general ledger.

Update fixed asset schedules for additions and disposals, record depreciation expense, and reconcile fixed asset and accumulated depreciation accounts

Prepare month-end journal entries for payroll, 401k, HSA, FSA and other employee benefits

Code corporate credit card activity into the general ledger, and reconcile activity to monthly statement

Prepare monthly reconciliation binder, roll forward reconciliation schedules, and maintain supporting documentation for reconciliations

Cash Activity Monitoring and Recording

Download daily cash activity from banking website(s). Monitor and resolve ACH returns or wire rejections

Facilitate outgoing electronic transfers, including investment wires, and corporate ACH disbursements

Research questions or statuses of cash transactions and escalate to corporate bank representatives as needed

Prepare internal bank transfers as needed, record transfers into accounting system

Manage Positive Pay exception items, stop payments, voided checks, ACH exceptions, and wire trace requests

Accounts Payable and Expenses

Manage and organize the AP email inbox; collaborate with internal staff and external vendors as needed to acquire proper and complete approvals for payments

Lead the weekly AP disbursement process, including coding and inputting complete and approved invoices into the accounting system

Manage W-9/W-8BEN collection and bank detail updates and prepare new vendor setup requests for approval. Ensure vendor documents and files are organized, complete, and up to date

Manage donor advised fund (DAF) contracts, payment schedules, and contract renewals

Prepare AP Positive Pay files and upload to online banking site

Prepare AP ACH payment batches and wire requests for review and approval

Lead annual 1099 reporting process

Respond to staff and vendor inquiries regarding AP invoices and disbursements

Audit, Tax, and Budget

Assist with interim and year-end audit schedule requests

Assist with annual tax (Form 990, 990-T, and 1120) schedule requests

Prepare requested analyses and forecasts to assist in the annual budget process

Grant Disbursements

Facilitate outgoing wires for grant disbursements

Generate Positive Pay file from DAF administration system, upload via online banking

Review and respond to staff and grantee inquiries regarding grant disbursements

Other/Additional Responsibilities

Document existing processes and procedures

Identify internal control weaknesses, and propose and communicate remedial changes leading to effectiveness and efficiencies

Identify automation opportunities

Serve as back-up for receiving and routing physical mail and processing remote check deposits (location dependent)

Perform additional responsibilities aligned with the scope of the role

Qualifications

Education and Experience:

Minimum of 3 years of experience working in accounting and bachelor’s degree in accounting, finance, or a related field; or equivalent combination of education and experience

Experience working in a non-profit and/or investment organization strongly preferred

Experience using Sage Intacct, or similar web-based accounting system required

Experience using Expensify, Ramp, or similar web-based expense management application preferred

Experience participating in systems integrations or other technology/process improvement projects a strong plus

Demonstrated experience identifying and supporting process or systems improvements within an accounting or finance function preferred

Knowledge and Skill Requirements:

Strong Excel skills required; ability to interface with various technology systems such as Teams, Office 365, Asana, Box, and Claude Cowork experience preferred

Highly attuned skills, attention to detail and professional demeanor

Strong verbal and written communication a must

Can-do spirit willing to do what's right and needed to get the job done

Genuine curiosity and enthusiasm for process improvement, paired with sound accounting judgment

Prudent and thoughtful in adopting new technology and AI tools to improve accuracy and efficiency, with a willingness to learn as tools and systems evolve

Flexibility and experience working in a virtual team environment

Ability to work independently and prioritize competing demands and deadlines

Knowledge, passion for using investing as a means by which to engender social or environmental impact

Benefits and Perks

Unique benefits, including virtual work stipend and contribution to employee’s own Donor Advised Fund

Competitive total compensation, including discretionary bonus, 401(k) plan, and generous time off plan

Base salary ranges from $75,000 - $85,000 and is highly dependent on experience and location

Comprehensive benefits package including full health and wellness coverage, professional development funding, and generous paid family and parental leave

Opportunities for training and career development in a fast-paced, progressive organization Values-driven culture

ImpactAssets is an Equal Opportunity Employer. We know our organization is at its best when we include, celebrate and embrace difference. We strive to be a diverse workforce that is representative of our mission, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives!

Originally posted on Himalayas