Senior Administrator, Finance and Invoicing - Market Mapping
Budget / Salary340,000–480,000 ZAR
TypeFull-time job
LocationSouth Africa
Posted2 hours ago
This is a position within Haldren and not with one of its clients.
This fully remote role supports high-tempo search delivery by coordinating stakeholders, protecting candidate experience, and keeping workflows predictable across multiple concurrent assignments within South Africa.
Key Responsibilities
Support reporting packs and dashboard inputs for operational oversight
Own end-to-end administrative workflows for searches, including document control and scheduling
Maintain accurate records in CRM and shared drives, ensuring consistent naming and versioning
Coordinate invoicing support, purchase orders, and basic reconciliation with finance teams
Standardise templates and operating procedures to reduce rework and improve consistency
Monitor service levels and flag risks early (turnaround times, response SLAs, quality checks)
Requirements
5+ years in senior administration, operations support, or coordination roles
Experience maintaining CRM or ATS data with strong discipline for data quality
Comfort supporting invoicing, vendor coordination, or basic finance admin workflows
Strong written and verbal communication skills in a professional services environment
High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
Comfort working with confidential information and applying sound judgement
Ability to work effectively in a remote environment with disciplined time management
Benefits
Salary range: 340,000 - 480,000
Remote work arrangement (South Africa)
Opportunities for professional growth
Flat management structure with direct access to decision-makers.
Open communication environment.
Full medical coverage.
Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions
Originally posted on Himalayas
This fully remote role supports high-tempo search delivery by coordinating stakeholders, protecting candidate experience, and keeping workflows predictable across multiple concurrent assignments within South Africa.
Key Responsibilities
Support reporting packs and dashboard inputs for operational oversight
Own end-to-end administrative workflows for searches, including document control and scheduling
Maintain accurate records in CRM and shared drives, ensuring consistent naming and versioning
Coordinate invoicing support, purchase orders, and basic reconciliation with finance teams
Standardise templates and operating procedures to reduce rework and improve consistency
Monitor service levels and flag risks early (turnaround times, response SLAs, quality checks)
Requirements
5+ years in senior administration, operations support, or coordination roles
Experience maintaining CRM or ATS data with strong discipline for data quality
Comfort supporting invoicing, vendor coordination, or basic finance admin workflows
Strong written and verbal communication skills in a professional services environment
High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
Comfort working with confidential information and applying sound judgement
Ability to work effectively in a remote environment with disciplined time management
Benefits
Salary range: 340,000 - 480,000
Remote work arrangement (South Africa)
Opportunities for professional growth
Flat management structure with direct access to decision-makers.
Open communication environment.
Full medical coverage.
Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions
Originally posted on Himalayas
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