Santa Monica Live Event Coordinator

From March 4–7, 2027 I’m staging a four-day, on-stage tribute to old-time radio at the Santa Monica Playhouse featuring Hollywood talent and other notable voices. More than 75 actors, crew members, and ticket-holding guests will rotate through rehearsals, performances, and meet-and-greet sessions, so keeping the logistics smooth is critical.

Here’s where you come in. I need one experienced, calm-under-pressure coordinator on site each day who can juggle three core areas:

• Meals & catering: lock in a reliable local caterer, plan five mixed meals (brunches, lunches, dinners) across the run, confirm head-counts daily, and handle any last-minute dietary tweaks.

• Transportation: schedule and monitor Uber rides between the host hotel and the Playhouse for talent and key staff, tracking pickups in real time so no one is left waiting.

• Registration & guest assistance: run the front-of-house table with my help (I’m a blind producer and will be beside you), issue passes, and serve as the friendly first point of contact for the public—answering questions, guiding VIPs, and solving any on-the-spot issues.

You’ll have authority to make rapid decisions, liaise with venue staff, and maintain a clear line of communication with me throughout each day. Prior experience steering intimate, high-touch events—especially those involving recognizable names—will let you anticipate needs before they arise.

Deliverables I’ll sign off on:
1. Confirmed catering schedule with menus and dietary notes by February 15.
2. Daily transportation manifest with live updates shared via Google Sheets.
3. Seamless check-in process that moves guests through in under two minutes and a short post-show report summarizing attendance, incidents, and recommendations.

If you can keep all three moving parts synchronized while still greeting every guest with a smile, we’ll get along perfectly.