Retail Zoho Books Bookkeeping Support

I need a detail-oriented bookkeeper who knows Zoho Books inside out to keep my small retail operation’s accounts up to date on an ongoing basis. We average fewer than 100 transactions a month, but they span multiple countries, so you must be comfortable working with multi-currency ledgers—most entries come through in EUR and DKK.

Your core focus will be to:
• Categorise and post every transaction accurately in Zoho Books
• Reconcile bank, card and payment-gateway feeds each month
• Produce clean P&L and balance-sheet reports that I can forward directly to my accountant

I am already set up on Zoho Books; you will receive viewer access first and then full access once we agree on a workflow. Consistency and timeliness matter more than speed, so if you can guarantee books closed within the first week of the new month, we’ll be a great fit.

Please outline your Zoho Books experience with retail businesses and confirm that you are comfortable managing both EUR and DKK ledgers.

Please study below details carefully before applying.

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Detailed job description

We are looking for a reliable and experienced bookkeeper to handle the ongoing bookkeeping for two small companies within the PowerMedic Group.

We operate almost entirely in Zoho, so strong practical experience with Zoho Books is important.

Our setup

The PowerMedic Group currently consists of three companies:

PowerMedic Service – Denmark
PowerMedic US – United States
PowerMedic Worldwide – international operations

Each company has its own Zoho Books organization and bank accounts.

Bookkeeping for PowerMedic US is already handled separately, so this role will primarily cover:

PowerMedic Service (Denmark)
PowerMedic Worldwide

Our Zoho automation and technical development are handled separately. You will not be expected to build Zoho integrations or write code.

The work

The role involves normal ongoing bookkeeping and financial administration in Zoho Books, including:

Recording and categorizing supplier bills and expenses
Issuing and recording customer invoices where required
Matching and categorizing bank transactions
Recording incoming and outgoing payments
Bank and account reconciliations
Maintaining customer and supplier balances
Following up on overdue customer invoices
Checking that transactions are correctly categorized for VAT
Month-end review and reconciliation
Keeping Zoho Books clean, accurate and up to date
Identifying missing documents, incorrect entries or discrepancies and bringing them to our attention
Occasional simple financial reports or information for management

We are looking for someone who is careful and proactive. If something is unclear, we want you to flag it rather than make assumptions.

Danish bookkeeping

Some invoices, receipts and expense descriptions for PowerMedic Service are in Danish.

You do not need to speak fluent Danish, but you must have sufficient understanding — with appropriate translation tools where necessary — to work with ordinary Danish bookkeeping documents and identify information such as:

Supplier and description
Invoice and payment dates
Amounts
Danish VAT (moms)
Payment information
Basic expense categories

If something is unclear, you should be comfortable asking us for clarification.

Please explain in your proposal how you would handle Danish-language invoices and receipts.

Experience with Danish or EU VAT/bookkeeping is an advantage.

What we're looking for

The ideal candidate has:

Strong hands-on experience with Zoho Books
Solid bookkeeping/accounting knowledge
Experience with bank reconciliation, accounts receivable and accounts payable
Good understanding of VAT
Excellent attention to detail
Good written English
Ability to work independently and consistently
A willingness to ask questions rather than guess
Availability for an ongoing working relationship

Experience with multiple companies and/or international businesses is an advantage.

Important

This is not a Zoho development position.

We already have a separate Zoho developer handling CRM, Desk, Books integrations and automation. Your role will be to make sure that the accounting itself is correct and up to date and to work with the automated processes once they are implemented.

When applying

Please briefly answer the following:

How much hands-on experience do you have with Zoho Books?
What types of companies have you handled ongoing bookkeeping for?
What experience do you have with VAT, particularly EU VAT if applicable?
How would you handle invoices and receipts written in Danish?
How do you normally handle transactions where the correct accounting or VAT treatment is unclear?
How many hours per week are you normally available for ongoing work?

Please do not send a generic bookkeeping proposal. We are particularly interested in your Zoho Books experience and your answer regarding Danish documents and VAT.

This is intended to become a long-term working relationship for the right person.