Remote Finance & Administrative Support Specialist – Long-Term Monthly Position

Project Title

Arabic-Speaking Remote Finance & Administrative Support Specialist – Long-Term Monthly Position

Project Description

I am looking for a reliable, highly organized, and experienced Arabic-speaking Finance & Administrative Support Specialist to work with me remotely on a long-term monthly basis.

This is not a one-time project and not a simple data-entry assignment. I am looking for someone who can become my daily remote support person, working with me consistently and handling ongoing financial, administrative, coordination, documentation, and follow-up activities.

The selected freelancer should be available on a daily basis during Saudi Arabia working hours and should be comfortable receiving different tasks throughout the day, prioritizing them, following up independently, and reporting progress back to me.

Arabic fluency is mandatory, as many documents, communications, invoices, government-related requirements, and daily activities will be in Arabic. Good professional English is also required for communication with international parties and preparation of reports and correspondence.

Main Responsibilities

The freelancer will support me with tasks including, but not limited to:

* Supporting day-to-day financial and administrative operations.
* Maintaining and organizing financial records, invoices, payments, receipts, and supporting documents.
* Preparing and updating Excel financial trackers, payment logs, cash-flow trackers, and expense reports.
* Monitoring daily expenditures and tracking actual spending against approved budgets.
* Supporting budgeting, forecasting, and financial planning activities.
* Preparing monthly, quarterly, and other financial reports as required.
* Assisting with payroll preparation, verification, and related documentation.
* Supporting VAT calculations, documentation, returns, refund follow-ups, and ZATCA-related requirements.
* Following up on invoices, supplier payments, outstanding balances, and payment status.
* Coordinating financial matters with suppliers inside and outside Saudi Arabia.
* Supporting international payment documentation and follow-up.
* Preparing professional emails, letters, summaries, reports, and financial correspondence in Arabic and English.
* Reviewing documents before submission and ensuring information is complete and properly organized.
* Maintaining structured electronic filing systems for financial and administrative documents.
* Following up with different stakeholders regarding pending actions, approvals, documents, payments, and deadlines.
* Preparing management summaries showing completed, pending, overdue, and upcoming actions.
* Maintaining a daily/weekly action tracker and proactively following up on open items.
* Performing research and administrative tasks assigned to me during the working day.
* Supporting other finance and business-related tasks that may arise as part of the daily workload.

The role will also involve coordination between local financial requirements and international reporting requirements, as well as following up with international suppliers regarding invoices, payments, balances, and supporting documentation.

What I Expect

I am specifically looking for someone who does not require detailed instructions for every small task.

Once a task is assigned, I expect the freelancer to:

1. Understand the requirement.
2. Organize the necessary information.
3. Identify missing information or documents.
4. Complete the task professionally.
5. Follow up with relevant parties when required.
6. Track deadlines and pending actions.
7. Report back clearly with the status and any issues requiring my decision.

You should be comfortable working in a dynamic environment where priorities may change during the day.

Required Skills & Experience

The ideal candidate should have:

* Native or fluent Arabic – mandatory.
* Good professional English.
* Background in Finance, Accounting, Business Administration, or a related field.
* Previous experience in financial administration, accounting support, or finance operations.
* Strong Microsoft Excel skills.
* Strong Microsoft Word and document-formatting skills.
* Experience preparing financial trackers and management reports.
* Good understanding of invoices, payments, payroll, budgeting, cash flow, and financial documentation.
* Familiarity with Saudi Arabian financial practices and VAT/ZATCA requirements is strongly preferred.
* Excellent organizational and follow-up skills.
* Ability to handle confidential financial and business information professionally.
* Ability to work independently and manage multiple tasks simultaneously.
* Strong attention to detail and accuracy.
* Reliable internet connection and availability during agreed Saudi working hours.

Working Arrangement

This position will be:

100% Remote
Long-term engagement
Monthly fixed payment
Daily communication and task assignment
Regular availability during Saudi Arabia working hours

The exact working hours and monthly compensation will be agreed with the selected candidate based on experience and availability.

I am not looking for an agency or a team. I prefer to work directly with one dedicated individual who can develop a strong understanding of my work and become a reliable long-term support resource.

Application Requirements

To be considered, please include the following in your proposal:

* Your current location and time zone.
* Your Arabic proficiency level.
* Your English proficiency level.
* Your educational background.
* Your finance/accounting experience.
* Your experience with Saudi VAT/ZATCA, if applicable.
* Your Excel proficiency and examples of financial trackers/reports you have prepared.
* Your availability per day and per week.
* Your expected monthly fixed fee in USD.
* Confirmation that you are available for a long-term engagement.
* Confirmation that you personally will perform the work and will not outsource it.

Please start your proposal with the words “ARABIC FINANCE SUPPORT” so I know you have read the full job description.

Important

This role requires daily commitment, responsiveness, confidentiality, accuracy, and proactive follow-up.

I am looking for someone who can gradually understand my workflow and responsibilities and become capable of handling recurring activities with minimal supervision.

For the right person, this can become a stable, long-term monthly remote position rather than a short freelance assignment.