Remote Construction Project Controls Coordinator

# Remote Construction Project Coordinator / Project Controls Engineer – Canadian Construction Projects

**Location:** Remote – India Preferred
**Engagement:** Long-term, Part-time Initially (20–30 Hours/Week)
**Experience:** 3–7 Years
**Industry:** Multifamily Residential Construction – Canada

### About Us

Mainframe Builds is a Calgary-based real estate development and construction management company specializing in modern multifamily residential, mixed-use, and urban infill developments.

We are currently managing an active six-storey, 20-unit multifamily residential construction project in Calgary, Canada.

We are looking for an experienced, highly organized, and proactive Construction Project Coordinator / Project Controls Engineer to support our project management team remotely.

**Our objective is to bring structure, accountability, and efficiency to day-to-day construction management.** We need someone who can anticipate issues, coordinate deliverables, follow up with stakeholders, and help keep construction moving.

### Key Responsibilities

**1. Project Scheduling and Resource Planning**
- Prepare and maintain construction schedules and 3-week/6-week look-ahead plans.
- Coordinate trade sequencing, manpower requirements, material availability, and site readiness.
- Identify critical activities, dependencies, delays, and recovery opportunities.
- Prepare trade-specific weekly work plans.

**2. RFIs, Submittals, and Technical Coordination**
- Review architectural, structural, mechanical, and electrical construction drawings.
- Identify missing information, coordination conflicts, and constructability concerns.
- Prepare clear, technically supported RFIs for consultants.
- Coordinate shop drawings, material submittals, technical documentation, and approvals.
- Maintain RFI and submittal registers with ownership, deadlines, and follow-ups.

**3. Procore and Document Management**
- Organize and maintain project documentation in Procore.
- Track outstanding RFIs, submittals, action items, revisions, and approvals.
- Ensure the construction team is working from current drawings and documents.
- Maintain accurate and easily accessible project records.

**4. Procurement and Trade Coordination**
- Track procurement requirements, purchase orders, quotations, deliveries, and long-lead materials.
- Coordinate with suppliers, subcontractors, consultants, and the on-site project team.
- Identify missing materials, approvals, or information before they delay construction.
- Support quantity takeoffs, quotation comparisons, and change-order tracking.

**5. Project Reporting and Accountability**
- Prepare concise daily updates and weekly project status reports.
- Maintain action registers identifying responsibilities and target completion dates.
- Escalate overdue decisions, missing information, and schedule risks.
- Proactively follow up on outstanding tasks rather than waiting for instructions.

### Required Qualifications

- 3+ years of relevant construction project coordination or project engineering experience.
- Strong ability to read architectural, structural, mechanical, and electrical drawings.
- Experience with RFIs, technical submittals, shop drawings, and construction documentation.
- Proficiency in Procore or similar construction management platforms.
- Experience with MS Project, Primavera P6, or equivalent scheduling tools.
- Strong Excel, PDF markup, and professional communication skills.
- Excellent written and spoken English.
- Ability to work independently, manage priorities, and take ownership of deliverables.

### Preferred Qualifications

- Previous experience supporting Canadian or US construction projects.
- Experience with multifamily residential or mid-rise construction.
- Familiarity with Canadian construction documentation and consultant approval workflows.
- Experience with MEP coordination, procurement, and project controls.
- Ability to overlap 2–3 hours with Calgary business hours.

### What Success Looks Like

Within the first 30 days, we expect the selected freelancer to:

1. Review and organize existing project documentation and outstanding action items.
2. Establish reliable RFI, submittal, procurement, and approval trackers.
3. Develop a practical three-week construction look-ahead schedule.
4. Identify critical coordination issues and proactively follow up on them.
5. Establish a consistent weekly reporting and accountability process.

### How to Apply

Please include:

1. A brief summary of your construction coordination experience.
2. Examples of Canadian or US construction projects you have supported.
3. Your experience with Procore, RFIs, submittals, and construction scheduling.
4. A sample construction look-ahead schedule, RFI register, or submittal tracker (with confidential information removed).
5. Your hourly rate, weekly availability, and earliest start date.

**Please begin your proposal with the words "Construction Coordination" so we know you have read the requirements.**

We are looking for a reliable long-term professional who can become an integral part of our project delivery team.