Remote Administrative & Operations Coordinator
Budget / Salary₹1,500–12,500
TypeFreelance project
LocationRemote
Posted1 hour ago
Remote Operations & Administrative Assistant - Role: Part-time Operations Coordinator / Assistant
Daily Meeting: Approximately 11:30 AM–12:30 PM or 12:00 PM–1:00 PM IST, depending on the day's schedule.
Key Responsibilities
Daily Coordination: Attend a daily meeting with the team, review ongoing work, identify action items, and maintain the daily task tracker.
Records & Documentation: Organize images, files and records; upload them to relevant systems; maintain appropriate backups.
System Auditing: Check that required documents, records, forms and system entries are complete and identify anything missing.
Task Management: Maintain Google Sheets and task lists, follow up on pending items, and ensure tasks are taken through to completion.
Customer Follow-ups: Monitor inquiries/messages, ensure timely responses, and follow up with existing customers where required.
Forms & Administrative Work: Complete routine forms, prepare documents, obtain required approvals/signatures, and send completed documents through authorized accounts.
Orders & External Coordination: Process orders, maintain order trackers, coordinate with external service providers/vendors, and follow up until delivery/completion.
Research & Procurement: Research products/services, obtain quotations, compare prices and organize information for approval.
Digital Operations: Assist with website updates, content uploads, online platforms, file organization and basic digital tasks.
Team Communication: Coordinate through Google Chat and keep task discussions organized within the relevant threads.
Process Documentation: Learn existing workflows and document recurring processes through short written SOPs and screen recordings so that processes remain standardized and transferable.
Reporting: Provide clear Completed / Pending / Blocked / Next Action updates.
What is expected
The role is not limited to data entry. The person should be able to learn a process, execute it accurately, coordinate with others, follow up independently, and close the task without requiring repeated instructions.
Daily Meeting: Approximately 11:30 AM–12:30 PM or 12:00 PM–1:00 PM IST, depending on the day's schedule.
Key Responsibilities
Daily Coordination: Attend a daily meeting with the team, review ongoing work, identify action items, and maintain the daily task tracker.
Records & Documentation: Organize images, files and records; upload them to relevant systems; maintain appropriate backups.
System Auditing: Check that required documents, records, forms and system entries are complete and identify anything missing.
Task Management: Maintain Google Sheets and task lists, follow up on pending items, and ensure tasks are taken through to completion.
Customer Follow-ups: Monitor inquiries/messages, ensure timely responses, and follow up with existing customers where required.
Forms & Administrative Work: Complete routine forms, prepare documents, obtain required approvals/signatures, and send completed documents through authorized accounts.
Orders & External Coordination: Process orders, maintain order trackers, coordinate with external service providers/vendors, and follow up until delivery/completion.
Research & Procurement: Research products/services, obtain quotations, compare prices and organize information for approval.
Digital Operations: Assist with website updates, content uploads, online platforms, file organization and basic digital tasks.
Team Communication: Coordinate through Google Chat and keep task discussions organized within the relevant threads.
Process Documentation: Learn existing workflows and document recurring processes through short written SOPs and screen recordings so that processes remain standardized and transferable.
Reporting: Provide clear Completed / Pending / Blocked / Next Action updates.
What is expected
The role is not limited to data entry. The person should be able to learn a process, execute it accurately, coordinate with others, follow up independently, and close the task without requiring repeated instructions.
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