Project Coordinator
TypeFull-time job
LocationPakistan
Posted2 hours ago
Project Coordinator – Asana, Monday.com, ClickUp & Operations | Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and execution-focused Project Coordinator to support project planning, timeline management, stakeholder coordination, reporting, and day-to-day execution across multiple workstreams.
This is not a passive administrative role. You’ll serve as the operational backbone of project execution, ensuring deadlines remain visible, stakeholders stay aligned, dependencies are tracked, risks are identified early, and nothing falls through the cracks.
You’ll work across modern project management platforms such as Asana, Monday.com, ClickUp, Trello, Smartsheet, or Microsoft Project to maintain visibility and accountability from planning through delivery.
If you enjoy bringing structure to moving projects, coordinating across teams, and keeping execution on schedule, this role is a strong fit.
What You’ll Own
Project Planning & Timeline Management
Build and maintain project plans, schedules, timelines, and trackers
Work within project management platforms such as:
Asana
Monday.com
ClickUp
Trello
Smartsheet
Microsoft Project
Track milestones, deliverables, dependencies, deadlines, and ownership
Support Project Managers with scheduling, prioritization, and execution planning
Keep next steps clearly assigned and actionable
Monitor upcoming deadlines and critical milestones
Flag overdue or at-risk deliverables before they impact project timelines
Task & Workflow Coordination
Monitor task completion across multiple projects and workstreams
Proactively follow up with task owners on outstanding deliverables
Track dependencies and ensure teams understand what needs to happen next
Maintain visibility into project health and execution progress
Identify coordination gaps that could slow down delivery
Keep task ownership, due dates, and statuses current
Help ensure action items move from assignment through completion
Documentation & Reporting
Capture and organize:
Meeting notes
Action items
Decisions
Project updates
Follow-ups
Prepare agendas, project summaries, and status reports
Maintain organized documentation using platforms such as:
Google Drive
SharePoint
Confluence
Notion
Build weekly dashboards and reports highlighting:
Progress
Upcoming milestones
Risks
Blockers
Priorities
Ensure project information remains accurate, current, and accessible
Stakeholder Communication & Coordination
Act as a central coordination point between:
Project Managers
Internal teams
Leadership
Vendors
External stakeholders
Communicate project updates clearly and consistently
Follow up on approvals, dependencies, decisions, and outstanding items
Coordinate project meetings and scheduling
Ensure relevant stakeholders remain informed of changes and priorities
Escalate blockers before they create significant project delays
Resource & Scheduling Support
Track workload distribution and resource requirements across projects
Identify potential scheduling conflicts or capacity issues
Coordinate timelines across teams and stakeholders
Support Project Managers in maintaining realistic and actionable schedules
Monitor resource dependencies that could impact delivery
Risk Monitoring & Quality Control
Proactively identify:
Overdue tasks
Bottlenecks
Missing dependencies
Workflow gaps
Execution risks
Maintain risk logs, escalation trackers, and mitigation plans
Review deliverables for completeness and consistency
Ensure teams follow established SOPs and project processes
Escalate risks with enough context for stakeholders to make informed decisions quickly
Vendor & External Coordination
Coordinate communication with vendors, contractors, and external partners
Track external deliverables and deadlines
Maintain visibility into contractual or operational commitments
Follow up on outstanding items
Escalate external delays when they could impact project timelines
Requirements
2+ years of experience in project coordination, operations support, administrative coordination, or a related role
Hands-on experience with project management platforms such as:
Asana
Monday.com
ClickUp
Trello
Smartsheet
Microsoft Project
Strong Excel and Google Sheets skills, including:
Formulas
Project trackers
Reporting
Conditional formatting
Strong written and verbal English communication skills
Excellent organization and attention to detail
Experience coordinating multiple stakeholders, deadlines, and deliverables
Ability to manage multiple projects and priorities simultaneously
Strong follow-through and execution discipline
Comfortable working independently in a remote environment
Availability during U.S. business hours
Nice to Have
PMP, CAPM, Agile, or Scrum certification, or currently pursuing one
Familiarity with Agile methodologies and sprint planning
Experience participating in:
Standups
Retrospectives
Sprint planning
Other project ceremonies
Experience supporting:
SaaS
Marketing
Operations
Professional services
Construction
Agency environments
Experience creating KPI dashboards and operational reports
Exposure to workflow optimization and process improvement
Tools & Technology
Asana | Monday.com | ClickUp | Trello | Smartsheet | Microsoft Project | Excel | Google Sheets | Google Drive | SharePoint | Confluence | Notion
What Makes You a Strong Fit
You’ll likely thrive in this role if you:
Are naturally organized and process-oriented
Enjoy keeping multiple projects and moving pieces under control
Follow up proactively rather than waiting for deadlines to be missed
Communicate clearly with both internal and external stakeholders
Identify blockers and risks before they become larger problems
Remain calm when priorities or deadlines change
Pay close attention to details while maintaining visibility into the bigger picture
Take ownership of ensuring work actually gets completed
Keep project systems and documentation consistently accurate
Are comfortable holding others accountable for agreed-upon next steps
What a Typical Day Looks Like
Your day may start by reviewing project trackers and identifying overdue tasks, upcoming milestones, dependencies, and potential blockers.
You’ll follow up with task owners, coordinate meetings, document decisions, and update project schedules. Throughout the day, you’ll communicate with internal teams and external stakeholders, prepare status reports, maintain project documentation, and escalate risks that could affect delivery.
You’ll also ensure action items have clear owners and deadlines so projects continue moving forward without unnecessary delays.
In short: you ensure projects remain organized, visible, on track, and operationally aligned from start to finish.
Key Metrics for Success
On-time completion of project milestones
Minimal missed deadlines caused by coordination gaps
Accurate and consistent project reporting
Timely identification and escalation of blockers
High completion rate for assigned action items
Clear visibility into project health and priorities
Organized and audit-ready project documentation
Accurate task, timeline, and dependency tracking
Strong stakeholder satisfaction with communication and coordination
Why This Role Stands Out
High ownership across multiple projects and workflows
Direct visibility with leadership and cross-functional teams
Opportunity to improve project and operational systems
Hands-on experience with modern project management tools
Exposure to project planning, reporting, risk management, and stakeholder coordination
Fully remote working environment
Career growth opportunities into:
Project Manager
Senior Project Coordinator
PMO Coordinator
Operations Manager
Strategic Operations
Interview Process
Initial Application
Spark Hire One-Way Video Interview
Video Interview with Pavago Recruiter
Practical Assessment – Project Tracker / Coordination Scenario / Reporting Exercise
Client Interview
Offer & Background Verification
Spark Hire Video Interview – Required
As part of the application process, all candidates are required to complete a one-way video interview through Spark Hire.
After completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.
Completion of the Spark Hire video is required to be considered for the next stage. Please check your inbox as well as your spam or junk folder for the invitation.
Apply Now
If you have experience in project coordination or operations, are highly organized, and know how to keep teams, timelines, deliverables, and stakeholders aligned, we’d love to hear from you.
Apply today and take ownership of the project tracking, cross-functional coordination, reporting, and execution that keeps complex workstreams moving forward.
#ProjectCoordinator #ProjectManagement #Asana #MondayDotCom #ClickUp #Operations #ProjectOperations #PMO #ProjectTracking #OperationsJobs #ProjectManagementJobs #RemoteJobs #RemoteWork
Originally posted on Himalayas
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and execution-focused Project Coordinator to support project planning, timeline management, stakeholder coordination, reporting, and day-to-day execution across multiple workstreams.
This is not a passive administrative role. You’ll serve as the operational backbone of project execution, ensuring deadlines remain visible, stakeholders stay aligned, dependencies are tracked, risks are identified early, and nothing falls through the cracks.
You’ll work across modern project management platforms such as Asana, Monday.com, ClickUp, Trello, Smartsheet, or Microsoft Project to maintain visibility and accountability from planning through delivery.
If you enjoy bringing structure to moving projects, coordinating across teams, and keeping execution on schedule, this role is a strong fit.
What You’ll Own
Project Planning & Timeline Management
Build and maintain project plans, schedules, timelines, and trackers
Work within project management platforms such as:
Asana
Monday.com
ClickUp
Trello
Smartsheet
Microsoft Project
Track milestones, deliverables, dependencies, deadlines, and ownership
Support Project Managers with scheduling, prioritization, and execution planning
Keep next steps clearly assigned and actionable
Monitor upcoming deadlines and critical milestones
Flag overdue or at-risk deliverables before they impact project timelines
Task & Workflow Coordination
Monitor task completion across multiple projects and workstreams
Proactively follow up with task owners on outstanding deliverables
Track dependencies and ensure teams understand what needs to happen next
Maintain visibility into project health and execution progress
Identify coordination gaps that could slow down delivery
Keep task ownership, due dates, and statuses current
Help ensure action items move from assignment through completion
Documentation & Reporting
Capture and organize:
Meeting notes
Action items
Decisions
Project updates
Follow-ups
Prepare agendas, project summaries, and status reports
Maintain organized documentation using platforms such as:
Google Drive
SharePoint
Confluence
Notion
Build weekly dashboards and reports highlighting:
Progress
Upcoming milestones
Risks
Blockers
Priorities
Ensure project information remains accurate, current, and accessible
Stakeholder Communication & Coordination
Act as a central coordination point between:
Project Managers
Internal teams
Leadership
Vendors
External stakeholders
Communicate project updates clearly and consistently
Follow up on approvals, dependencies, decisions, and outstanding items
Coordinate project meetings and scheduling
Ensure relevant stakeholders remain informed of changes and priorities
Escalate blockers before they create significant project delays
Resource & Scheduling Support
Track workload distribution and resource requirements across projects
Identify potential scheduling conflicts or capacity issues
Coordinate timelines across teams and stakeholders
Support Project Managers in maintaining realistic and actionable schedules
Monitor resource dependencies that could impact delivery
Risk Monitoring & Quality Control
Proactively identify:
Overdue tasks
Bottlenecks
Missing dependencies
Workflow gaps
Execution risks
Maintain risk logs, escalation trackers, and mitigation plans
Review deliverables for completeness and consistency
Ensure teams follow established SOPs and project processes
Escalate risks with enough context for stakeholders to make informed decisions quickly
Vendor & External Coordination
Coordinate communication with vendors, contractors, and external partners
Track external deliverables and deadlines
Maintain visibility into contractual or operational commitments
Follow up on outstanding items
Escalate external delays when they could impact project timelines
Requirements
2+ years of experience in project coordination, operations support, administrative coordination, or a related role
Hands-on experience with project management platforms such as:
Asana
Monday.com
ClickUp
Trello
Smartsheet
Microsoft Project
Strong Excel and Google Sheets skills, including:
Formulas
Project trackers
Reporting
Conditional formatting
Strong written and verbal English communication skills
Excellent organization and attention to detail
Experience coordinating multiple stakeholders, deadlines, and deliverables
Ability to manage multiple projects and priorities simultaneously
Strong follow-through and execution discipline
Comfortable working independently in a remote environment
Availability during U.S. business hours
Nice to Have
PMP, CAPM, Agile, or Scrum certification, or currently pursuing one
Familiarity with Agile methodologies and sprint planning
Experience participating in:
Standups
Retrospectives
Sprint planning
Other project ceremonies
Experience supporting:
SaaS
Marketing
Operations
Professional services
Construction
Agency environments
Experience creating KPI dashboards and operational reports
Exposure to workflow optimization and process improvement
Tools & Technology
Asana | Monday.com | ClickUp | Trello | Smartsheet | Microsoft Project | Excel | Google Sheets | Google Drive | SharePoint | Confluence | Notion
What Makes You a Strong Fit
You’ll likely thrive in this role if you:
Are naturally organized and process-oriented
Enjoy keeping multiple projects and moving pieces under control
Follow up proactively rather than waiting for deadlines to be missed
Communicate clearly with both internal and external stakeholders
Identify blockers and risks before they become larger problems
Remain calm when priorities or deadlines change
Pay close attention to details while maintaining visibility into the bigger picture
Take ownership of ensuring work actually gets completed
Keep project systems and documentation consistently accurate
Are comfortable holding others accountable for agreed-upon next steps
What a Typical Day Looks Like
Your day may start by reviewing project trackers and identifying overdue tasks, upcoming milestones, dependencies, and potential blockers.
You’ll follow up with task owners, coordinate meetings, document decisions, and update project schedules. Throughout the day, you’ll communicate with internal teams and external stakeholders, prepare status reports, maintain project documentation, and escalate risks that could affect delivery.
You’ll also ensure action items have clear owners and deadlines so projects continue moving forward without unnecessary delays.
In short: you ensure projects remain organized, visible, on track, and operationally aligned from start to finish.
Key Metrics for Success
On-time completion of project milestones
Minimal missed deadlines caused by coordination gaps
Accurate and consistent project reporting
Timely identification and escalation of blockers
High completion rate for assigned action items
Clear visibility into project health and priorities
Organized and audit-ready project documentation
Accurate task, timeline, and dependency tracking
Strong stakeholder satisfaction with communication and coordination
Why This Role Stands Out
High ownership across multiple projects and workflows
Direct visibility with leadership and cross-functional teams
Opportunity to improve project and operational systems
Hands-on experience with modern project management tools
Exposure to project planning, reporting, risk management, and stakeholder coordination
Fully remote working environment
Career growth opportunities into:
Project Manager
Senior Project Coordinator
PMO Coordinator
Operations Manager
Strategic Operations
Interview Process
Initial Application
Spark Hire One-Way Video Interview
Video Interview with Pavago Recruiter
Practical Assessment – Project Tracker / Coordination Scenario / Reporting Exercise
Client Interview
Offer & Background Verification
Spark Hire Video Interview – Required
As part of the application process, all candidates are required to complete a one-way video interview through Spark Hire.
After completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.
Completion of the Spark Hire video is required to be considered for the next stage. Please check your inbox as well as your spam or junk folder for the invitation.
Apply Now
If you have experience in project coordination or operations, are highly organized, and know how to keep teams, timelines, deliverables, and stakeholders aligned, we’d love to hear from you.
Apply today and take ownership of the project tracking, cross-functional coordination, reporting, and execution that keeps complex workstreams moving forward.
#ProjectCoordinator #ProjectManagement #Asana #MondayDotCom #ClickUp #Operations #ProjectOperations #PMO #ProjectTracking #OperationsJobs #ProjectManagementJobs #RemoteJobs #RemoteWork
Originally posted on Himalayas
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