Project Administrator - Remote Work From Home
TypeFull-time job
LocationCanada
Posted3 hours ago
Who We Are
OCL Group Inc. (OCL), is a Canadian company that is privately-held and employee-owned. We are a fully integrated general contractor with construction and design-build solutions across Western Canada. With the experience you can trust and the quality you can depend on, we have proudly served the industrial, heavy civil, oil and gas, and mining industries since 2009.
The formation of OCL was a direct result of a few long-tenured industry professionals with entrepreneurial spirits, wanting to get back to their roots and build an organization where people matter. Formed in 2009, OCL started their first project and began building around a business model focused on “People'' and “Doing the Job Right”.
More about OCL here: . What are you waiting for? Apply today!
The Role
We are currently recruiting for a highly organized and detail-oriented, adaptable and flexible Project Administrator to support our operations. In this role, you’ll play a key part in coordinating administrative tasks, maintaining project documentation, and supporting the project team with daily operational needs.
This is a remote, work-from-home position with flexible hours. Ideal for someone looking for part-time work with potential to transition into a full-time role as the position and project needs evolve.
Compensation/Benefits
Competitive hourly rate. Negotiable, based on experience.
Weekly Pay
Company bonus (depending on overall company performance).
Flex credits - $7000 per year that can be allocated to a health care spending account and/or RRSP’s
100% drug coverage
Long term disability, AD&D, life insurance & dependent life Insurance.
Paid vacation.
Cell phone allowance or company provided cell phone.
A company provided laptop
Responsibilities/Job Duties:
Collection, preparation and entry of timesheets
Support the day-to-day activities of the project personnel
Responsible for the reconciliation of Daily Reports against Timesheets and support documentation.
Ensure Timesheets and expenses documentation is approved by Project Manager
Assist in Weekly and Monthly report preparation
Facilitate onboarding and mobilization of new hires including booking safety training and D&A tests
Maintain project filing including electronic files, project correspondence log; prepare and distribute select project transmittals via PM
Ensure that project coding is effectively used.
Use of client billing portals if necessary including uploads, reconciliation of data, accurate time entry, job coding, cost tracking, and labour/equipment reporting
Generate reports from OCL’s system or clients systems to support project controls, payroll, and project accounting functions
Update DTC Database as required.
Prepare operational reports as required. (i.e. manpower, reports, job cost, labour cost, etc.)
Prepare daily LEM and submit to the client for approval.
Daily labour and equipment tracking, review of job cost codes.
Responsible for all logistics required for site access badges, vehicle passes, ETMP Requests and coordinate flights and camp as required
Work in an environment with strict deadlines requiring a high level of focus
Support OCLs Statement of Values and foster continuous process improvement in all areas of responsibility.
Consistently conduct business in accordance with OCLs values, policies, guidelines and established best practices.
Completion, documentation and timely distribution of all project related correspondence, records and reports.
Develop and maintain strong working relationships with all parties involved with the project.
Promote OCLs Doing the Job Right to our clients and the workforce.
Key Skills
Time Entry & Payroll Coordination – Accurately collect and process field timesheets; reconcile with reports, and job codes
Project Accounting – Support cost tracking, reconciliations, reporting, and labour/equipment tracking to ensure accurate financial oversight
Document Control – Maintain organized filing systems for reports, transmittals, and correspondence
Advanced Microsoft Excel & Google Sheets – Build and maintain reports using formulas, pivot tables, and data validation in Excel; collaborate in real time using Google Sheets
Database & System Experience – Experience in in DTC/InEight Billings is a bonus, project management tools, and various client billing tools
Project Coordination – Support project managers with schedules, logistics, reporting, and resource tracking
Communication – Clear, professional verbal and written communication with internal teams and external stakeholders
Attention to Detail – High level of accuracy in data entry, reporting, and documentation
Problem Solving – Ability to troubleshoot issues independently and propose practical solutions
Multitasking & Prioritization – Effectively handle competing tasks and shifting priorities under tight deadlines
Confidentiality & Discretion – Handle sensitive personnel, payroll, and client information appropriately
On-Site Readiness – Ability and willingness to transition from office-based training to remote working. Possibility for working on a large, site-based project upcoming.
Team Collaboration – Work closely with project teams, field staff, and administrative personnel across multiple locations
Technical Aptitude – Quick to learn and navigate new systems, including databases, project tools, and internal platforms
Qualifications/Education/Experience
5+ years of experience in an administrative or project coordination role, preferably in heavy industrial, oil & gas, or construction environments
Business Administration Diploma or equivalent post-secondary education (a degree is an asset)
Strong understanding of project documentation, daily reporting, and cost tracking practices
Project accounting experience, including cost tracking, reconciliations, and reporting
Proven experience using Client billing portals and DTC/InEight Billings systems for time entry, reporting, and database management
Previous experience supporting field-based teams and managing time entry, payroll support, and onboarding logistics
Familiarity with LEMs, job cost codes, and labour/equipment tracking is preferred
Advanced proficiency in Microsoft Excel (pivot tables, formulas, data validation) and demonstrated experience using Google Sheets for collaborative reporting and tracking
Experience working with Google Workspace, document control software, and shared drives
Excellent organizational skills, time management, and attention to detail
Strong interpersonal and communication skills, both written and verbal
Able to prioritize tasks in a fast-paced environment with shifting deadlines
Demonstrated ability to work independently in a remote setting after training
Strong problem-solving skills and the ability to take initiative without constant supervision
Knowledge of construction processes, terminology, and project lifecycle is a plus
Previous experience with site access systems, travel logistics, and mobilization coordination is an asset
Must be legally eligible to work in Canada
Must be available during regular business hours
If required to work at site, you will be required to complete a pre-access drug and alcohol test
OCL Group Inc. is an equal opportunity employer.
Originally posted on Himalayas
OCL Group Inc. (OCL), is a Canadian company that is privately-held and employee-owned. We are a fully integrated general contractor with construction and design-build solutions across Western Canada. With the experience you can trust and the quality you can depend on, we have proudly served the industrial, heavy civil, oil and gas, and mining industries since 2009.
The formation of OCL was a direct result of a few long-tenured industry professionals with entrepreneurial spirits, wanting to get back to their roots and build an organization where people matter. Formed in 2009, OCL started their first project and began building around a business model focused on “People'' and “Doing the Job Right”.
More about OCL here: . What are you waiting for? Apply today!
The Role
We are currently recruiting for a highly organized and detail-oriented, adaptable and flexible Project Administrator to support our operations. In this role, you’ll play a key part in coordinating administrative tasks, maintaining project documentation, and supporting the project team with daily operational needs.
This is a remote, work-from-home position with flexible hours. Ideal for someone looking for part-time work with potential to transition into a full-time role as the position and project needs evolve.
Compensation/Benefits
Competitive hourly rate. Negotiable, based on experience.
Weekly Pay
Company bonus (depending on overall company performance).
Flex credits - $7000 per year that can be allocated to a health care spending account and/or RRSP’s
100% drug coverage
Long term disability, AD&D, life insurance & dependent life Insurance.
Paid vacation.
Cell phone allowance or company provided cell phone.
A company provided laptop
Responsibilities/Job Duties:
Collection, preparation and entry of timesheets
Support the day-to-day activities of the project personnel
Responsible for the reconciliation of Daily Reports against Timesheets and support documentation.
Ensure Timesheets and expenses documentation is approved by Project Manager
Assist in Weekly and Monthly report preparation
Facilitate onboarding and mobilization of new hires including booking safety training and D&A tests
Maintain project filing including electronic files, project correspondence log; prepare and distribute select project transmittals via PM
Ensure that project coding is effectively used.
Use of client billing portals if necessary including uploads, reconciliation of data, accurate time entry, job coding, cost tracking, and labour/equipment reporting
Generate reports from OCL’s system or clients systems to support project controls, payroll, and project accounting functions
Update DTC Database as required.
Prepare operational reports as required. (i.e. manpower, reports, job cost, labour cost, etc.)
Prepare daily LEM and submit to the client for approval.
Daily labour and equipment tracking, review of job cost codes.
Responsible for all logistics required for site access badges, vehicle passes, ETMP Requests and coordinate flights and camp as required
Work in an environment with strict deadlines requiring a high level of focus
Support OCLs Statement of Values and foster continuous process improvement in all areas of responsibility.
Consistently conduct business in accordance with OCLs values, policies, guidelines and established best practices.
Completion, documentation and timely distribution of all project related correspondence, records and reports.
Develop and maintain strong working relationships with all parties involved with the project.
Promote OCLs Doing the Job Right to our clients and the workforce.
Key Skills
Time Entry & Payroll Coordination – Accurately collect and process field timesheets; reconcile with reports, and job codes
Project Accounting – Support cost tracking, reconciliations, reporting, and labour/equipment tracking to ensure accurate financial oversight
Document Control – Maintain organized filing systems for reports, transmittals, and correspondence
Advanced Microsoft Excel & Google Sheets – Build and maintain reports using formulas, pivot tables, and data validation in Excel; collaborate in real time using Google Sheets
Database & System Experience – Experience in in DTC/InEight Billings is a bonus, project management tools, and various client billing tools
Project Coordination – Support project managers with schedules, logistics, reporting, and resource tracking
Communication – Clear, professional verbal and written communication with internal teams and external stakeholders
Attention to Detail – High level of accuracy in data entry, reporting, and documentation
Problem Solving – Ability to troubleshoot issues independently and propose practical solutions
Multitasking & Prioritization – Effectively handle competing tasks and shifting priorities under tight deadlines
Confidentiality & Discretion – Handle sensitive personnel, payroll, and client information appropriately
On-Site Readiness – Ability and willingness to transition from office-based training to remote working. Possibility for working on a large, site-based project upcoming.
Team Collaboration – Work closely with project teams, field staff, and administrative personnel across multiple locations
Technical Aptitude – Quick to learn and navigate new systems, including databases, project tools, and internal platforms
Qualifications/Education/Experience
5+ years of experience in an administrative or project coordination role, preferably in heavy industrial, oil & gas, or construction environments
Business Administration Diploma or equivalent post-secondary education (a degree is an asset)
Strong understanding of project documentation, daily reporting, and cost tracking practices
Project accounting experience, including cost tracking, reconciliations, and reporting
Proven experience using Client billing portals and DTC/InEight Billings systems for time entry, reporting, and database management
Previous experience supporting field-based teams and managing time entry, payroll support, and onboarding logistics
Familiarity with LEMs, job cost codes, and labour/equipment tracking is preferred
Advanced proficiency in Microsoft Excel (pivot tables, formulas, data validation) and demonstrated experience using Google Sheets for collaborative reporting and tracking
Experience working with Google Workspace, document control software, and shared drives
Excellent organizational skills, time management, and attention to detail
Strong interpersonal and communication skills, both written and verbal
Able to prioritize tasks in a fast-paced environment with shifting deadlines
Demonstrated ability to work independently in a remote setting after training
Strong problem-solving skills and the ability to take initiative without constant supervision
Knowledge of construction processes, terminology, and project lifecycle is a plus
Previous experience with site access systems, travel logistics, and mobilization coordination is an asset
Must be legally eligible to work in Canada
Must be available during regular business hours
If required to work at site, you will be required to complete a pre-access drug and alcohol test
OCL Group Inc. is an equal opportunity employer.
Originally posted on Himalayas
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