Proactive Bookkeeper for Outdoor Living Company

Part-Time Bookkeeper / Accounting Coordinator – Payroll, Tax Deadlines, Budget & Financial Organization

We are a small, growing U.S.-based contracting/outdoor living company looking for an experienced Bookkeeper / Accounting Coordinator to help us stay organized, financially current, on budget, and ahead of important deadlines.

This is not simply a data-entry bookkeeping position.

We need someone who is proactive, organized, dependable, and comfortable following up with the business owner when information, approvals, or documents are needed.

Primary Responsibilities
Maintain accurate and up-to-date bookkeeping records
Categorize transactions and reconcile bank and credit-card accounts
Maintain QuickBooks
Assist with payroll processing and payroll-related deadlines
Track payroll tax filing and payment deadlines
Track and assist with Texas sales-tax reporting and filing deadlines
Maintain a financial/accounting calendar so nothing is filed late
Track bills, upcoming payments, recurring expenses, and financial obligations
Monitor accounts receivable and outstanding customer balances
Maintain vendor and subcontractor records, including W-9 information
Assist with 1099 preparation
Organize receipts and supporting financial documents
Help prepare books and reports for our CPA
Provide monthly Profit & Loss, Balance Sheet, and cash-flow reporting
Help monitor spending against our budget
Alert us when expenses, cash flow, or financial activity appears unusual
Provide weekly reminders of items requiring owner approval or action
What We Need Most

We are specifically looking for someone who will help keep us accountable and on schedule.
Please begin your proposal with: Numbers don't lie.