Payroll & Billing Coordinator

🌎 Remote | LatAm - WE ARE EXCLUSIVELY CONSIDERING APPLICATIONS FROM INDIVIDUALS CURRENTLY RESIDING IN LATAM
❗️️️ ONLY ENGLISH RESUMES WILL BE CONSIDERED
🗣️️️ PLEASE NOTE THAT THIS ROLE REQUIRES ENGLISH PROFICIENCY (C1-C2 LEVEL)
💼START DATE: ASAP
About Motum

Motum focuses on creating high-performing international teams for US-based companies. Our mission is to empower ambitious and qualified individuals from all over the world, and connect them with U.S. companies for fully-remote roles that match their skills and aspirations. Ready to join us?
About the Role
We are hiring a Payroll and Billing Coordinator to support our internal operations at Motum. You will manage monthly payroll for our contractors, prepare client invoices in QuickBooks, and maintain accurate records across internal systems.
This role is highly operational and requires strong organizational skills, attention to detail, and comfort working with numbers. Your work directly ensures smooth payments to contractors and accurate billing to clients.
Responsibilities

Manage monthly contractor payroll in our internal system

Prepare and send invoices in QuickBooks based on established billing schedules

Reconcile payroll totals with invoice amounts to maintain accuracy

Track invoice status and follow up on pending client payments

Process contract updates, rate changes, and onboarding documentation inside Deel

Maintain accurate records of compensation, invoices, and payroll summaries

Calculate and update PTO balances based on defined company policies

Respond to contractor and internal questions regarding payroll timing and invoicing

Maintain clean and organized documentation at all times

Ensure all tasks are completed on schedule without needing repeated follow ups

Requirements

Proven experience using Deel for contractors

2+ years of experience with QuickBooks

Excellent written and verbal communication in English (C1-C2 level)

Strong organizational skills and attention to detail

Ability to work independently and manage deadlines

High attention to detail and accuracy in data entry

Comfort working in structured operational workflows

Additional Information:

Working Hours: Monday to Friday

Full-Time: 40 hours per week

Type of Contract: Independent contractor

We Offer:

💵 USD Compensation

💻 100% remote

🏝️ Paid Time Off

🌱 Work with a collaborative and supportive international team

🇺🇸 Grow your career in a global environment connected to the US market

🚀 Take ownership in a role with real operational impact

Originally posted on Himalayas