Part-time Virtual Assistant/Appointment Setter
Budget / Salary300–450 PHP
TypeFull-time job
LocationPhilippines
Posted3 hours ago
About WizeMentoring
WizeMentoring supports accounting and bookkeeping firm owners around the world to build high-performing, profitable businesses. Through proven systems and expert mentoring, we help our clients improve efficiency, strengthen leadership and achieve long-term sustainable growth. With over 20 staff in 9 different countries, we are growing rapidly and are looking for our next star team member!
Visit our website to learn more:
Job Overview
We are looking for a reliable, well-organised Virtual Assistant / Appointment Setter to manage appointments and scheduling for clients. This is a part-time position ideal for someone who wants meaningful, flexible work that fits around other commitments.
You'll essentially act as Samee (Samantha Regalado, our WizeGrowth & Advisory Success Specialist), with inbox and calendar access to manage meetings and communicate with clients on her behalf. Keeping every interaction professional, prompt, and personable.
Why Join WizeMentoring
Hourly rate: PHP 300 - 450
Flexible, part-time hours (averaging 1 hour/day, up to a maximum of 10 hours/week, across 5 days/week)
100% remote work from home
Supportive and forward-thinking leadership team
Opportunity to build long-term
Your Role
As a dedicated assistant/appointment setter, your focus will be managing the scheduling process and attending to queries for all WizeGrowth and WizeAdvisory clients. As such, a warm, professional, and clear communication style is essential, ensuring every interaction feels prompt and personable.
Reports to Samee (Samantha Regalado)
Key Responsibilities
Scheduling & Calendar Management
Coordinate and book appointments for clients via Outlook and Zoom, avoiding scheduling conflicts
Confirm, reschedule, and follow up on appointments promptly
Send appointment reminders and confirmations to clients
Flag any scheduling issues or conflicts to Samee proactively
Client Communication
Handle client scheduling queries with prompt, professional responses
Communicate with clients via Microsoft Teams, email, and/or phone with a professional, friendly tone
Meeting Preparation & Follow-Up
Help prepare agendas, links, and materials, and follow up to ensure clients are ready ahead of meetings
Save, organise, and file meeting recordings and notes after each session
Client Records & Onboarding
Keep client records clean, accurate, and up to date, flagging any gaps to Samee
Manage onboarding admin tasks and flag missing info or outstanding items to Samee
Task Tracking & Support
Track outstanding client tasks and escalate anything needing Samee's attention
Assist Samee with ad-hoc tasks as needed
Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook
Excellent written and spoken English, with strong communication skills
Good interpersonal skills and a warm, professional client-facing manner
Highly organised, reliable and punctual
Comfortable working independently in a remote, part-time capacity
Prior experience as a receptionist, scheduler, or virtual assistant is a plus
Our Ideal Candidate
Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook
Excellent written and spoken English, with strong communication skills
Good interpersonal skills and a warm, professional client-facing manner
Highly organised, reliable and punctual
Comfortable working independently in a remote, part-time capacity
Prior experience as a receptionist, scheduler, or virtual assistant is a plus
When you join WizeMentoring, you're not just getting a job. You're joining a fast-moving, impact-driven remote team that values ownership, excellence, and growth. Apply Today!
Originally posted on Himalayas
WizeMentoring supports accounting and bookkeeping firm owners around the world to build high-performing, profitable businesses. Through proven systems and expert mentoring, we help our clients improve efficiency, strengthen leadership and achieve long-term sustainable growth. With over 20 staff in 9 different countries, we are growing rapidly and are looking for our next star team member!
Visit our website to learn more:
Job Overview
We are looking for a reliable, well-organised Virtual Assistant / Appointment Setter to manage appointments and scheduling for clients. This is a part-time position ideal for someone who wants meaningful, flexible work that fits around other commitments.
You'll essentially act as Samee (Samantha Regalado, our WizeGrowth & Advisory Success Specialist), with inbox and calendar access to manage meetings and communicate with clients on her behalf. Keeping every interaction professional, prompt, and personable.
Why Join WizeMentoring
Hourly rate: PHP 300 - 450
Flexible, part-time hours (averaging 1 hour/day, up to a maximum of 10 hours/week, across 5 days/week)
100% remote work from home
Supportive and forward-thinking leadership team
Opportunity to build long-term
Your Role
As a dedicated assistant/appointment setter, your focus will be managing the scheduling process and attending to queries for all WizeGrowth and WizeAdvisory clients. As such, a warm, professional, and clear communication style is essential, ensuring every interaction feels prompt and personable.
Reports to Samee (Samantha Regalado)
Key Responsibilities
Scheduling & Calendar Management
Coordinate and book appointments for clients via Outlook and Zoom, avoiding scheduling conflicts
Confirm, reschedule, and follow up on appointments promptly
Send appointment reminders and confirmations to clients
Flag any scheduling issues or conflicts to Samee proactively
Client Communication
Handle client scheduling queries with prompt, professional responses
Communicate with clients via Microsoft Teams, email, and/or phone with a professional, friendly tone
Meeting Preparation & Follow-Up
Help prepare agendas, links, and materials, and follow up to ensure clients are ready ahead of meetings
Save, organise, and file meeting recordings and notes after each session
Client Records & Onboarding
Keep client records clean, accurate, and up to date, flagging any gaps to Samee
Manage onboarding admin tasks and flag missing info or outstanding items to Samee
Task Tracking & Support
Track outstanding client tasks and escalate anything needing Samee's attention
Assist Samee with ad-hoc tasks as needed
Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook
Excellent written and spoken English, with strong communication skills
Good interpersonal skills and a warm, professional client-facing manner
Highly organised, reliable and punctual
Comfortable working independently in a remote, part-time capacity
Prior experience as a receptionist, scheduler, or virtual assistant is a plus
Our Ideal Candidate
Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook
Excellent written and spoken English, with strong communication skills
Good interpersonal skills and a warm, professional client-facing manner
Highly organised, reliable and punctual
Comfortable working independently in a remote, part-time capacity
Prior experience as a receptionist, scheduler, or virtual assistant is a plus
When you join WizeMentoring, you're not just getting a job. You're joining a fast-moving, impact-driven remote team that values ownership, excellence, and growth. Apply Today!
Originally posted on Himalayas
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