Order Operations Specialist
Budget / Salary$45,000–55,000
TypeFull-time job
LocationUnited States
Posted1 day ago
Order Operations Specialist (Remote) Location: 100% Remote / Virtual Must Reside In: Austin, TX or any of the following states – AL, AZ, CO, CT, FL, GA, IL, NC, NV, OH, OR, SC, TN, TX, VA, WI. Job Type: Full-Time, Exempt (Salaried) Compensation: $45,000–$55,000 base salary + quarterly bonus opportunities Position Overview The Order Operations Specialist is responsible for executing the full order lifecycle with a high degree of accuracy, ensuring all client purchases are correctly structured, processed, and aligned for downstream billing, tax handling, and financial reporting. This role serves as a critical control point within the revenue process. While transactional in nature, the position requires strong attention to detail and accountability, as errors directly impact invoicing accuracy, revenue recognition, and client experience.
Core Responsibilities Order Lifecycle Execution Execute the end-to-end processing of all customer orders across internal systems. Ensure that all required fields, product selections, pricing structures, and service configurations are complete and accurate prior to finalization. Pricing & Product Validation Validate pricing, discounts, promotions, and bundled services against approved company standards. Confirm that all order components align with current product offerings and pricing structures. Billing Readiness & Financial Alignment Ensure all orders are properly structured for invoicing, including subscription setup, billing cadence, payment terms, and tax applicability. Identify and resolve discrepancies before orders are handed off to Finance. Data Integrity & System Accuracy Maintain consistent and accurate data across CRM, ordering platforms, and billing systems. Ensure alignment between systems to prevent downstream reconciliation issues. Cross-Functional Coordination Act as an operational liaison between Sales, Marketing, Finance, and Customer Success. Communicate order status, clarify discrepancies, and ensure alignment across teams. Issue Identification & Resolution Support Proactively identify order-related issues and discrepancies. Resolve straightforward issues independently and escalate complex cases with clear documentation and context.
Ownership & Accountability
Accuracy and completeness of all processed orders
Timeliness of order execution
Integrity of order data across all systems
Reduction of billing errors and rework
Success Metrics
Order accuracy rate
Order processing turnaround time
Billing discrepancy rate
Internal response time / SLA adherence
Required Skills
Exceptional attention to detail
Strong organizational and time management skills
Ability to manage multiple priorities simultaneously
Clear and professional communication skills
Accountability and ownership mindset
Systems Environment
Salesforce CRM (or comparable CRM)
WooCommerce or equivalent ordering system
Subscription billing platforms
Avalara or comparable tax tools
Office 365
Experience 1–3 years in order processing, operations, or administrative support roles This is a fully remote role. However, you must reside in one of the following states:
Arizona, Alabama, Colorado, Connecticut, Florida, Georgia, Illinois, Nevada, North Carolina, Ohio, Oregon, South Carolina, Tennessee, Texas, Virginia, Wisconsin
Originally posted on Himalayas
Core Responsibilities Order Lifecycle Execution Execute the end-to-end processing of all customer orders across internal systems. Ensure that all required fields, product selections, pricing structures, and service configurations are complete and accurate prior to finalization. Pricing & Product Validation Validate pricing, discounts, promotions, and bundled services against approved company standards. Confirm that all order components align with current product offerings and pricing structures. Billing Readiness & Financial Alignment Ensure all orders are properly structured for invoicing, including subscription setup, billing cadence, payment terms, and tax applicability. Identify and resolve discrepancies before orders are handed off to Finance. Data Integrity & System Accuracy Maintain consistent and accurate data across CRM, ordering platforms, and billing systems. Ensure alignment between systems to prevent downstream reconciliation issues. Cross-Functional Coordination Act as an operational liaison between Sales, Marketing, Finance, and Customer Success. Communicate order status, clarify discrepancies, and ensure alignment across teams. Issue Identification & Resolution Support Proactively identify order-related issues and discrepancies. Resolve straightforward issues independently and escalate complex cases with clear documentation and context.
Ownership & Accountability
Accuracy and completeness of all processed orders
Timeliness of order execution
Integrity of order data across all systems
Reduction of billing errors and rework
Success Metrics
Order accuracy rate
Order processing turnaround time
Billing discrepancy rate
Internal response time / SLA adherence
Required Skills
Exceptional attention to detail
Strong organizational and time management skills
Ability to manage multiple priorities simultaneously
Clear and professional communication skills
Accountability and ownership mindset
Systems Environment
Salesforce CRM (or comparable CRM)
WooCommerce or equivalent ordering system
Subscription billing platforms
Avalara or comparable tax tools
Office 365
Experience 1–3 years in order processing, operations, or administrative support roles This is a fully remote role. However, you must reside in one of the following states:
Arizona, Alabama, Colorado, Connecticut, Florida, Georgia, Illinois, Nevada, North Carolina, Ohio, Oregon, South Carolina, Tennessee, Texas, Virginia, Wisconsin
Originally posted on Himalayas
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