Operations and Accounting Assistant

This is a remote position.

Job Title:Operations and Accounting Assistant
Location:Remote
Employment Type: Part-time (approx. 20 hours/week), with potential to scale
Work Hours: 10AM-2PM (New South Wales Time)
Reports to:CEO About the Role

We are currently hiring for one our client based in Australia, we’re looking for a highly organised, systems-driven Virtual Assistant (Operations & Accounting) to work directly with the CEO of the company and coordinate the operational engine of their accounting practice. This role sits firmly within the accounting domain. You must understand Australian bookkeeping and management accounting fundamentals. However, this is not a standalone client accountant role.
Your focus will be:
Operational execution

Workflow coordination

System management

Capacity oversight

This is an independent contributor role for someone who thrives in structured environments, respects systems, and knows how to improve efficiency without disrupting operational stability. Key Responsibilities

Operational Coordination (Accounting Practice)
Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting

Ensure all work is structured, assigned and tracked in ClickUp

Monitor team capacity against client service agreements

Proactively identify and resolve bottlenecks

Maintain organised documentation within Google Workspace

Systems & Process Management
Uphold and protect existing SOPs for Australian bookkeeping and management accounting

Maintain and optimise ClickUp dashboards, workflows and templates

Ensure full task visibility, traceability and accountability

Support workflow automation where appropriate

Champion consistent system usage across the team

Executive Support to CEO
Assist the CEO with operational planning and prioritisation

Prepare clear operational summaries and workload insights

Support implementation of internal initiatives

Track action items and ensure follow-through

Quality & Commercial Oversight
Conduct preliminary quality checks on reconciliations, coding and workpapers

Monitor scope adherence and flag out-of-scope work

Assist with oversight of aged receivables and internal tracking

Step in hands-on when required to keep deadlines on track

Internal Administration
Maintain clean and structured digital filing systems

Oversee licences, subscriptions and system access

Support onboarding of new staff into tools and workflows

Ensure confidentiality and protection of client IP

Essential Requirements
Experience in an accounting, bookkeeping or management accounting environment

Background in operations, practice management, admin VA or executive support within an accounting firm

Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end)

Hands-on experience with ClickUp (dashboards, workflows, templates)

High proficiency in Google Workspace

Experience with Xero, QuickBooks Online and/or MYOB

Strong organisational and time management skills

Systems-oriented mindset with respect for existing frameworks

Ability to operate independently without close supervision

Openness to leveraging automation and AI tools where beneficial

Who This Role SuitsThis role is ideal for someone within the accounting industry who enjoys operations, structure and execution more than purely technical accounting work, and wants to work closely with a CEO in a growing accounting practice. If you enjoy building clarity, protecting systems, and ensuring operational discipline inside an accounting environment, this will feel like home.

Originally posted on Himalayas