Looking for a Rockstar A-Player Executive Assistant for Founder-Couple
Budget / SalaryHourly project
TypeFreelance project
LocationRemote
Posted1 hour ago
ABOUT US
We're a busy founder-couple doing consulting work while launching a new business. We have zero bandwidth for admin, personal life management, or hand-holding an assistant. We need an exceptional, proactive A-player who becomes the central hub for our business and personal lives, gets things done, is our right-hand person, proactive, independent, reliable, hard-working, honest, and builds their own structure without needing it handed to them.
RESPONSIBILITIES
1. Project & Freelancer Management
• Run and keep organized our ClickUp board - both business and YouTube content boards.
• Manage contractors/freelancers end-to-end: bookkeeper, video editor, thumbnail designer, errand runner, cleaner, and others - you drive every workstream to done.
• Get creative in how you source, interview & manage contractors - you don't wait to be told how, you figure it out.
2. YouTube & Content (B2B AI channel)
• Own the channel: video ideas, scripts, thumbnail/headline research, and overall YouTube strategy.
• Manage our video editor and thumbnail designer; review and give feedback on videos and thumbnails before they go
out.
• Ideally, build a repeatable content system in Claude (idea generation, research, scripting) - not just use AI, but design a
system with it.
• Because this is an AI/B2B channel, you should genuinely be into AI - staying current on trends and topics, not just familiar with the tools.
3. Recruiting & Sourcing Freelancers
• Post roles across Upwork, Fiverr, LinkedIn, Indeed, and other job boards as needed for freelancers.
• Proactively source, screen, and interview candidates.
• Deliver a ranked shortlist with clear recommendations and test each freelancer via paid trials to find the best one.
4. Admin & Research
• Research and phone calls - chasing down information from vendors, banks, refund providers, software
• Data entry, file organization, and similar admin work as needed. Light inbox/calendar management.
Lead Gen & Outreach
• Run high-volume outreach (email/LinkedIn, podcast pitching, partnerships) with a sales and numbers-game mindset.
• Comfortable with basic data scraping/outreach tools (e.g., Apify, Apollo) to work efficiently.
5. Personal Life Support
• Travel planning, appointment scheduling, gift research, subscription management, Amazon returns.
• Ongoing personal projects
REQUIRED BACKGROUND
• 4 to 5+ years supporting founders, entrepreneurs, or business owners - no exceptions.
• Proven track record managing contractors/freelancers to deliver on time and to standard.
• Excellent written & spoken English.
• Available 12:00 PM – 8:00 PM EST Time Zone.
• Able to start at 10–20 hrs/week, with real potential to grow as the fit proves out.
• Not spread thin across many other clients - we need a lot of your capacity and dedication.
• Have done Youtube content creation, project management, lead generation, and recruiting
YOUR PERSONALITY
• A bulldozer - assertive, hungry, a go-getter who pushes back and speaks up when needed.
• Proactive and independent - you figure it out and bring solutions, not just problems.
• Comfortable wearing many hats; a fast learner with a genuine growth mindset.
• Willing to grind - late hours or weekends when needed. We reward that.
• Extremely organized and detail-obsessed - your work is close to flawless; we rarely need to correct it.
• Honest, high-integrity, and completely straight with us - no shortcuts, no covering mistakes, no surprises later.
• Capable of 3–5 hours of focused, deep work at a stretch.
• Exercises real judgment with AI - you use it for leverage, but you never outsource your own thinking or decision-making to it.
TOOLS YOU NEED TO KNOW
• Claude - the #1 requirement. Real, deep fluency: able to use it well without producing "AI slop." Skills, Projects, Cowork, Dispatch, bonus if you know Claude Code. You should be genuinely into AI and actively leveling up your own skills.
• Canva, ClickUp, Gmail/Outlook, YouTube, LinkedIn, standard job boards, Apify, Apollo, OneDrive.
• Bonus: automation tools, newsletter experience.
EXAMPLES OF TASKS YOU'LL DO
• Have bookkeeper update the books Manage ClickUp board & drive tasks to completion
• Create a repeatable Claude AI content system for YouTube
• Source thumbnail designers and run paid trials with them
• Find, source, interview & recruit Youtube video editors
• Do LinkedIn outreach to get 10 people certified in Claude so we can become a Claude partner
• Create the next batch of scripts, thumbnail concepts, titles, and packaging ready for Eddy to record
• Publish videos on Youtube & get edits from editor + thumbnails from designer
• Download and organize videos from a course in GDrive/OneDrive
• Manage Punya & Eddy’s LinkedIn - posting content, daily connections, commenting strategy
• Call the bank to dispute a transaction Create Canva visual posts for LinkedIn
• Create thumbnail concepts from outlier videos
• Cold email outreach to find us business mentors and tutoring in certain skills
• Negotiate rates with freelancers for work and manage budgets
• Legal name change - helping process/coordinate the paperwork
• Researching egg freezing process & interviewing clinics
• Find an in-person errand runner and housekeeper
• Calling the leasing office to confirm where our lease stands
• Booking all travel & create itineraries for upcoming trip
• Create contracts & run background checks on anyone working in our home
• Finding a meal plan company that fits our needs
• Managing subscriptions
• Scheduling dog grooming appointments & coordinate with in person errand runner
• Birthday, anniversary, date night planning, coordination and purchasing
• Schedule and manage personal appointments
• Find, negotiate and schedule movers and handymen for a move
• Find Amazon products I need to buy that match design of home
We're a busy founder-couple doing consulting work while launching a new business. We have zero bandwidth for admin, personal life management, or hand-holding an assistant. We need an exceptional, proactive A-player who becomes the central hub for our business and personal lives, gets things done, is our right-hand person, proactive, independent, reliable, hard-working, honest, and builds their own structure without needing it handed to them.
RESPONSIBILITIES
1. Project & Freelancer Management
• Run and keep organized our ClickUp board - both business and YouTube content boards.
• Manage contractors/freelancers end-to-end: bookkeeper, video editor, thumbnail designer, errand runner, cleaner, and others - you drive every workstream to done.
• Get creative in how you source, interview & manage contractors - you don't wait to be told how, you figure it out.
2. YouTube & Content (B2B AI channel)
• Own the channel: video ideas, scripts, thumbnail/headline research, and overall YouTube strategy.
• Manage our video editor and thumbnail designer; review and give feedback on videos and thumbnails before they go
out.
• Ideally, build a repeatable content system in Claude (idea generation, research, scripting) - not just use AI, but design a
system with it.
• Because this is an AI/B2B channel, you should genuinely be into AI - staying current on trends and topics, not just familiar with the tools.
3. Recruiting & Sourcing Freelancers
• Post roles across Upwork, Fiverr, LinkedIn, Indeed, and other job boards as needed for freelancers.
• Proactively source, screen, and interview candidates.
• Deliver a ranked shortlist with clear recommendations and test each freelancer via paid trials to find the best one.
4. Admin & Research
• Research and phone calls - chasing down information from vendors, banks, refund providers, software
• Data entry, file organization, and similar admin work as needed. Light inbox/calendar management.
Lead Gen & Outreach
• Run high-volume outreach (email/LinkedIn, podcast pitching, partnerships) with a sales and numbers-game mindset.
• Comfortable with basic data scraping/outreach tools (e.g., Apify, Apollo) to work efficiently.
5. Personal Life Support
• Travel planning, appointment scheduling, gift research, subscription management, Amazon returns.
• Ongoing personal projects
REQUIRED BACKGROUND
• 4 to 5+ years supporting founders, entrepreneurs, or business owners - no exceptions.
• Proven track record managing contractors/freelancers to deliver on time and to standard.
• Excellent written & spoken English.
• Available 12:00 PM – 8:00 PM EST Time Zone.
• Able to start at 10–20 hrs/week, with real potential to grow as the fit proves out.
• Not spread thin across many other clients - we need a lot of your capacity and dedication.
• Have done Youtube content creation, project management, lead generation, and recruiting
YOUR PERSONALITY
• A bulldozer - assertive, hungry, a go-getter who pushes back and speaks up when needed.
• Proactive and independent - you figure it out and bring solutions, not just problems.
• Comfortable wearing many hats; a fast learner with a genuine growth mindset.
• Willing to grind - late hours or weekends when needed. We reward that.
• Extremely organized and detail-obsessed - your work is close to flawless; we rarely need to correct it.
• Honest, high-integrity, and completely straight with us - no shortcuts, no covering mistakes, no surprises later.
• Capable of 3–5 hours of focused, deep work at a stretch.
• Exercises real judgment with AI - you use it for leverage, but you never outsource your own thinking or decision-making to it.
TOOLS YOU NEED TO KNOW
• Claude - the #1 requirement. Real, deep fluency: able to use it well without producing "AI slop." Skills, Projects, Cowork, Dispatch, bonus if you know Claude Code. You should be genuinely into AI and actively leveling up your own skills.
• Canva, ClickUp, Gmail/Outlook, YouTube, LinkedIn, standard job boards, Apify, Apollo, OneDrive.
• Bonus: automation tools, newsletter experience.
EXAMPLES OF TASKS YOU'LL DO
• Have bookkeeper update the books Manage ClickUp board & drive tasks to completion
• Create a repeatable Claude AI content system for YouTube
• Source thumbnail designers and run paid trials with them
• Find, source, interview & recruit Youtube video editors
• Do LinkedIn outreach to get 10 people certified in Claude so we can become a Claude partner
• Create the next batch of scripts, thumbnail concepts, titles, and packaging ready for Eddy to record
• Publish videos on Youtube & get edits from editor + thumbnails from designer
• Download and organize videos from a course in GDrive/OneDrive
• Manage Punya & Eddy’s LinkedIn - posting content, daily connections, commenting strategy
• Call the bank to dispute a transaction Create Canva visual posts for LinkedIn
• Create thumbnail concepts from outlier videos
• Cold email outreach to find us business mentors and tutoring in certain skills
• Negotiate rates with freelancers for work and manage budgets
• Legal name change - helping process/coordinate the paperwork
• Researching egg freezing process & interviewing clinics
• Find an in-person errand runner and housekeeper
• Calling the leasing office to confirm where our lease stands
• Booking all travel & create itineraries for upcoming trip
• Create contracts & run background checks on anyone working in our home
• Finding a meal plan company that fits our needs
• Managing subscriptions
• Scheduling dog grooming appointments & coordinate with in person errand runner
• Birthday, anniversary, date night planning, coordination and purchasing
• Schedule and manage personal appointments
• Find, negotiate and schedule movers and handymen for a move
• Find Amazon products I need to buy that match design of home
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