Logistics and Inventory Officer
Budget / SalaryA$1,300–1,600
TypeContract
LocationPhilippines
Posted4 hours ago
In 2024, a group of lifelong friends in Brisbane turned a small number of properties into a fast-growing short-term rental business—driven by grit, ownership, and a commitment to doing things better.
Today, Smart Suites manages over 100 rooms across Brisbane, serving both leisure and corporate guests. We adopt AI-driven tools, structured systems, and clear operating standards to keep our properties running smoothly. Our culture feels more like a sports team than a traditional company: accountable, collaborative, and focused on results.
We're now looking for a Logistics and Inventory Officer who thrives on structure, accuracy, and ensuring nothing falls through the cracks.
Important Notes Before You Apply
Role Type: Full-time independent contractor (not a permanent employee role)
Compensation: AUD $1,300 – $1,600 per month (all-inclusive)
Monthly health allowance starting on 6th month at AUD 80.00
Service Break Credits 80 hours/year , earn from day 1 and can be availed on the 6th month
Paid Australian holidays
Schedule: Flexible full-time role, Monday to Sunday as required
Location: Work from anywhere in the Philippines
Time & Productivity Tracking: All contractors use Hubstaff for time and activity tracking to ensure transparency and accountability
Why Our Recruitment Process Is Thorough
We believe long-term success comes from the right fit—for both the contractor and the business. Our multi-stage recruitment process helps ensure clarity, alignment, and realistic expectations.
You can expect:
Initial Interview (30–45 mins): Background, motivation, and role fit
Technical Live Assessment (60–90 mins): Real procurement and inventory scenarios
Behavioral Interview (60 mins): Communication style, ownership, and adaptability
Meet the Founder Session (30–60 mins): Expectations, growth, and long-term vision
Pre-Engagement Steps:
IT Audit (systems readiness)
Reference Check
Yes, it's detailed—but it reflects our commitment to building reliable, long-term contractor partnerships.
What You'll Do
Inventory Management: Monitor and maintain inventory levels across warehouse, storage, and site locations
Restocking Coordination: Coordinate replenishment of consumables cupboards and operational supply points across properties
Warehouse and Site Stock Control: Help ensure stock records are accurate and supplies remain available where needed
Logistics Coordination: Schedule and track deliveries, dispatches, stock transfers, and operational supply movements
Pick and Pack Support: Prepare and manage pick-and-pack lists for new suites, replenishment runs, and operational rollouts
Invoicing and Documentation: Support invoice matching, stock movement records, and inventory-related documentation
Warranty Claims: Track and coordinate warranty claims for defective, damaged, or faulty items with suppliers
Cross-Functional Coordination: Work closely with Operations, Logistics, Finance, onsite teams, and vendors to support smooth execution
Reporting and Updates: Maintain accurate trackers, stock records, and status updates, and escalate issues when needed
What We're Looking For
Experience in inventory control, logistics coordination, warehouse support, procurement support, or operations support
Strong understanding of stock management, replenishment, and inventory accuracy
Experience coordinating deliveries, schedules, or supply movements
High attention to detail and strong documentation skills
Good organizational and follow-up skills with the ability to manage multiple priorities
Comfortable working with spreadsheets, trackers, and digital systems
Clear written and verbal communication skills
Proactive, dependable, and solutions-oriented
Experience in hospitality, property operations, warehousing, or short-term rentals is an advantage
Familiarity with Zoho, Excel, Outlook, Teams, or similar systems is a plus
Tools & Technology
Inventory & procurement systems (Zoho preferred)
Microsoft 365 (Excel, Outlook, Teams)
Email and internal communication tools
Purchase order and inventory tracking systems
About Smart Suites
Smart Suites is redefining hospitality in Australia—combining operational discipline with technology-driven execution. With 100+ properties today and ambitious growth ahead, every contractor plays a meaningful role in building scalable, reliable systems that support both guests and teams.
Originally posted on Himalayas
Today, Smart Suites manages over 100 rooms across Brisbane, serving both leisure and corporate guests. We adopt AI-driven tools, structured systems, and clear operating standards to keep our properties running smoothly. Our culture feels more like a sports team than a traditional company: accountable, collaborative, and focused on results.
We're now looking for a Logistics and Inventory Officer who thrives on structure, accuracy, and ensuring nothing falls through the cracks.
Important Notes Before You Apply
Role Type: Full-time independent contractor (not a permanent employee role)
Compensation: AUD $1,300 – $1,600 per month (all-inclusive)
Monthly health allowance starting on 6th month at AUD 80.00
Service Break Credits 80 hours/year , earn from day 1 and can be availed on the 6th month
Paid Australian holidays
Schedule: Flexible full-time role, Monday to Sunday as required
Location: Work from anywhere in the Philippines
Time & Productivity Tracking: All contractors use Hubstaff for time and activity tracking to ensure transparency and accountability
Why Our Recruitment Process Is Thorough
We believe long-term success comes from the right fit—for both the contractor and the business. Our multi-stage recruitment process helps ensure clarity, alignment, and realistic expectations.
You can expect:
Initial Interview (30–45 mins): Background, motivation, and role fit
Technical Live Assessment (60–90 mins): Real procurement and inventory scenarios
Behavioral Interview (60 mins): Communication style, ownership, and adaptability
Meet the Founder Session (30–60 mins): Expectations, growth, and long-term vision
Pre-Engagement Steps:
IT Audit (systems readiness)
Reference Check
Yes, it's detailed—but it reflects our commitment to building reliable, long-term contractor partnerships.
What You'll Do
Inventory Management: Monitor and maintain inventory levels across warehouse, storage, and site locations
Restocking Coordination: Coordinate replenishment of consumables cupboards and operational supply points across properties
Warehouse and Site Stock Control: Help ensure stock records are accurate and supplies remain available where needed
Logistics Coordination: Schedule and track deliveries, dispatches, stock transfers, and operational supply movements
Pick and Pack Support: Prepare and manage pick-and-pack lists for new suites, replenishment runs, and operational rollouts
Invoicing and Documentation: Support invoice matching, stock movement records, and inventory-related documentation
Warranty Claims: Track and coordinate warranty claims for defective, damaged, or faulty items with suppliers
Cross-Functional Coordination: Work closely with Operations, Logistics, Finance, onsite teams, and vendors to support smooth execution
Reporting and Updates: Maintain accurate trackers, stock records, and status updates, and escalate issues when needed
What We're Looking For
Experience in inventory control, logistics coordination, warehouse support, procurement support, or operations support
Strong understanding of stock management, replenishment, and inventory accuracy
Experience coordinating deliveries, schedules, or supply movements
High attention to detail and strong documentation skills
Good organizational and follow-up skills with the ability to manage multiple priorities
Comfortable working with spreadsheets, trackers, and digital systems
Clear written and verbal communication skills
Proactive, dependable, and solutions-oriented
Experience in hospitality, property operations, warehousing, or short-term rentals is an advantage
Familiarity with Zoho, Excel, Outlook, Teams, or similar systems is a plus
Tools & Technology
Inventory & procurement systems (Zoho preferred)
Microsoft 365 (Excel, Outlook, Teams)
Email and internal communication tools
Purchase order and inventory tracking systems
About Smart Suites
Smart Suites is redefining hospitality in Australia—combining operational discipline with technology-driven execution. With 100+ properties today and ambitious growth ahead, every contractor plays a meaningful role in building scalable, reliable systems that support both guests and teams.
Originally posted on Himalayas
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