Interior Design Site Supervisor Needed

Role Overview
We are looking for a responsible and experienced Interior Site Supervisor to oversee the day-to-day execution of an assigned interior design project.
The selected professional will work on a dedicated project basis and be responsible for daily site supervision, coordination with contractors and workers, routine client communication, progress monitoring, quality checks, and reporting to Alqove Aria.
The candidate must be comfortable taking ownership of routine site operations, resolving day-to-day coordination issues, and escalating important decisions to the founder or Senior Interior Design Lead.
This is a hands-on role requiring consistent site presence throughout the agreed working period.
Key Responsibilities
1. Daily Site Supervision
• Be present at the project site during the agreed working hours and schedule.
• Monitor daily activities and ensure work progresses according to the approved schedule.
• Coordinate the sequence of work among contractors, workers, and trades.
• Check site measurements and verify that work follows approved drawings and specifications.
• Identify delays, discrepancies, incomplete work, and potential execution problems.
• Follow up on pending activities and ensure issues are addressed promptly.
2. Client Communication
• Act as the primary point of contact for routine site-related client queries.
• Provide clear and professional updates on work progress and upcoming activities.
• Respond to calls and messages within agreed working hours.
• Communicate material delivery schedules, site progress, and routine coordination updates.
• Record client requests and obtain approval from Alqove Aria before implementing changes that affect design, cost, or timelines.
• Escalate complaints, disputes, and sensitive matters to the founder.
3. Contractor & Worker Coordination
• Coordinate daily activities with contractors, carpenters, electricians, plumbers, painters, and other trades as applicable.
• Communicate approved drawings, specifications, and work requirements to the relevant teams.
• Track labour availability, work allocation, and task completion.
• Coordinate material deliveries and flag shortages or delays.
• Identify conflicts between different trades and arrange timely resolution with the appropriate professionals.
• Maintain professional working relationships with contractors and vendors.
4. Quality Monitoring
• Inspect ongoing work against approved drawings, specifications, and material selections.
• Monitor visible workmanship, alignment, finishing, installation quality, and general site standards.
• Check that materials being installed correspond to approved selections.
• Record defects, deviations, and incomplete work and follow up on corrective action.
• Maintain a snag list during finishing stages and before handover.
• Inform the Senior Interior Design Lead when a design clarification or specialist inspection is needed.
5. Progress Reporting & Documentation
• Submit daily site reports to Alqove Aria, including photographs and work completed.
• Maintain records of work in progress, pending activities, delays, and material requirements.
• Prepare a next-day work plan and highlight any support or decisions required.
• Maintain records of site instructions, client requests, and approved changes.
• Flag deviations from the project schedule and explain the reasons.
• Provide timely updates when an issue may affect cost, quality, or delivery.
6. Material & Inventory Coordination
• Track material deliveries against expected schedules.
• Check delivered quantities and visible condition against delivery documents and approved requirements.
• Report shortages, damage, incorrect products, or quality concerns.
• Coordinate safe storage and reasonable care of materials at the site.
• Keep records of material receipt and consumption where required by the project scope.
7. Timeline & Issue Management
• Follow the agreed project schedule and monitor progress against milestones.
• Identify potential delays early and inform Alqove Aria.
• Coordinate corrective action with the responsible contractor or trade.
• Track outstanding issues until they are resolved or formally escalated.
• Never promise a revised completion date or approve additional costs without the required authorisation.
Required Qualifications & Experience
• Diploma or degree in Civil Engineering, Interior Design, Construction Management, or a related field preferred.
• Approximately 3–6 years of relevant interior execution or site supervision experience preferred.
• Demonstrable experience supervising residential or commercial interior projects.
• Ability to read and interpret interior drawings and specifications.
• Practical understanding of carpentry, electrical work, plumbing coordination, painting, flooring, ceilings, and finishing work.
• Strong communication and contractor coordination skills.
• Good organisational skills and the ability to maintain daily records.
• Comfortable using WhatsApp, spreadsheets, photographs, and digital reporting tools.
• Willingness to commit to the agreed daily site schedule for the duration of the assigned project.
Authority & Reporting Structure
The Site Supervisor will report to the founder or designated project lead at Alqove Aria and coordinate with the Senior Interior Design Lead.
The supervisor may coordinate routine site activities and communicate approved instructions. However, the supervisor must obtain authorisation before:
• Changing approved designs, materials, or specifications.
• Approving additional expenditure or variations.
• Making contractual commitments on behalf of Alqove Aria.
• Agreeing to significant timeline changes.
• Accepting major quality deviations or closing unresolved defects.
Technical, structural, electrical, plumbing, and other specialist matters must be referred to the appropriately qualified professional where required.