HighLevel Automation and Integrations Specialist

A women-owned and women-led marketing agency built on the HighLevel (GoHighLevel) platform is seeking a skilled HighLevel Automation and Integrations Specialist to join its operations team. The agency manages a growing portfolio of client sub-accounts across real estate, mortgage, home services, moving companies, and other industries.
This is a technical operations role that goes well beyond executing predefined tasks. The right candidate can take a business process or desired outcome, ask the right discovery questions, identify the triggers, conditions, data requirements, integrations, dependencies, and edge cases, and translate all of that into a clear technical specification and build plan. From there, they build it — in HighLevel and across connected platforms — and document it clearly enough that the delivery team can maintain it.
You will work directly with the Director of Operations and a Philippines-based delivery team. Clear documentation is not optional here; it is a core deliverable.
What This Role Requires Above All Else
The most important competency for this role is the ability to translate business logic into a buildable technical system. The right candidate does not need every workflow handed to them step by step. They start with the business goal, identify what is missing, and design the architecture that supports it.

Asks the right discovery questions before beginning any build

Maps business processes into triggers, conditions, branches, actions, waits, exit criteria, data requirements, and integrations

Identifies missing information, dependencies, conflicting requirements, edge cases, and failure points before implementation begins

Defines what data must exist, where it comes from, how it is stored, and how records are matched or deduplicated

Creates a clear technical specification and build plan that another team member can understand, test, and maintain

Recommends the simplest reliable solution rather than defaulting to the most complex tool

Plans for testing, error handling, monitoring, and handoff, not only the expected path

Core Technical Skills
HighLevel / GoHighLevel / LeadConnector

Minimum 2 years of hands-on experience at the agency level, not only inside a single business account

Workflows, triggers, pipelines, opportunities, custom fields, custom values, and tags

Snapshots, sub-account management, user roles, and SaaS versus standard sub-account configurations

Email builder, templates, and Handlebars or custom value logic, including known limitations and workarounds

Forms, surveys, funnels and websites, calendars, and domain connection

Experience with HighLevel AI features (AI Studio, Conversation AI) is a strong plus

APIs and Integrations

Reads API documentation and builds integrations from it independently

REST APIs, authentication (API keys, OAuth), webhooks (inbound and outbound), JSON payloads, pagination, and rate limits

HighLevel / LeadConnector API (v2)

Designs integrations that prevent duplicate records, including storing external IDs in custom fields and upserting

Advanced Zapier and Make (Integromat): multi-step scenarios, webhooks, filters, paths, and error handling

Knows when no-code tools are sufficient and when a custom script or small service is the better choice

Scripting and Automation

Working proficiency in Python and/or JavaScript (Node.js)

Data transformation: CSV and JSON processing, deduplication, mapping, and enrichment

Experience with Google Sheets / Drive APIs and the Asana API

Strong habits around credential security, version control (Git), and documented code

AI Tools and Model Context Protocol (MCP)

Understands MCP: can set up and configure MCP servers and connectors, and ideally build simple ones

Uses AI assistants (Claude, ChatGPT) and AI agents for real operations work such as bulk updates, audits, reporting, and data processing

Verifies AI output rather than accepting it without review

Email and Deliverability Infrastructure

DNS fundamentals: A, CNAME, TXT, and MX records, plus SPF, DKIM, and DMARC

Experience with Mailgun or similar sending services, subdomain strategy, bounces, and suppression lists

Familiarity with GoDaddy and Cloudflare DNS management

A2P 10DLC registration and SMS compliance knowledge is a plus

Tools Used Daily

HighLevel — advanced (primary platform)

• Zapier — advanced

Claude — proficient, including connectors, MCP, and agent-style work

• ChatGPT — proficient

Google Sheets — advanced: formulas, lookups, data imports; Apps Script is a plus

Google Docs — proficient, for specifications, SOPs, and documentation

Smartsheet — proficient: sheets, automations, and reports

Asana — proficient: projects, tasks, and ideally automation and API

Slack — daily communication and integrations

Canva — working knowledge for quick graphics and email or landing page assets

Working Style

Systems thinker: builds solutions once as reusable patterns across many client accounts, rather than one-off fixes

Strong documenter: writes clear specifications, SOPs, diagrams, and handoff notes so the delivery team can run and maintain what has been built

Practical: can ship a temporary workaround to keep a client launch on track while the full solution is being built

Clear communicator: explains technical issues and trade-offs in plain language to non-technical teammates and clients

Self-directed: works independently across time zones, manages a task queue in Asana, and surfaces blockers before they become delays

Qualifications

Required

Minimum 2 years of hands-on HighLevel experience at the agency level

Demonstrated ability to translate business processes into technical build plans, not only execute tasks

Strong written and verbal English communication skills

Experience documenting integrations and automations clearly for team handoff

Reliable high-speed internet connection and a professional, quiet home workspace

Nice to Have

Prior experience at a marketing agency or with real estate or mortgage clients

HighLevel certification or white-label and SaaS mode experience

Experience with Follow Up Boss, field-service software, or other industry CRM platforms

Basic HTML and CSS for email templates and landing pages

Requirements
This is a full time role
Up to $10/hr
100% Remote
Originally posted on Himalayas