Full-Time Admin & Recruiter - Jakarta
Budget / Salary$30–250
TypeFreelance project
LocationRemote
Posted3 hours ago
Admin cum Recruiter — Full Time, Jakarta Office (On-site)
We are a multinational ISO certification and training group with offices across Indonesia and other countries. Our Indonesia operations are managed from our Malaysia head office, and we are now placing one full-time employee on the ground in Jakarta to represent the company locally. This is a single-person office role — you will be the face of the company in Indonesia and will work closely with our Malaysia HQ team.
Client & business development support
Be the local point of contact for clients and business associates in Jakarta and surrounding areas
Meet clients at our Jakarta office and visit client premises where requested to explain our certification and testing process
Build and maintain relationships with local business associates, agents and partners
Represent the company at local meetings, follow-ups and site visits as required
Operations & coordination with HQ
Print and forward invoices to clients, and follow up on documentation
Coordinate with clients to collect test samples, then courier them to our head office
Track sample dispatch, delivery status and reports; keep clients updated
Act as the local liaison between clients and the Malaysia office for all operational matters
Recruitment
Source, screen and shortlist candidates for local roles
Post job ads on Indonesian job portals and social media, and manage applications
Schedule interviews with hiring managers and conduct first-round screening
Handle offer letters, reference checks, onboarding and new-hire documentation
Maintain the candidate database and a weekly recruitment status report
Office administration
Day-to-day running of the Jakarta office: correspondence, filing, courier, supplies and vendor coordination
Maintain employee records, attendance and leave tracking
Support quotation preparation, invoicing and basic accounts coordination with HQ
Assist with training course logistics — participant registration, certificates, venue and schedule coordination
Prepare reports for management as required
Requirements
Diploma or Bachelor's degree in HR, Business Administration or a related field
2+ years of experience in office administration, client servicing and/or recruitment in Indonesia
Fluent Bahasa Indonesia and good working English (written and spoken) — you will report to and correspond with our Malaysia office daily
Presentable and confident meeting clients face to face and explaining a service process
Strong MS Office / Google Workspace skills
Self-starter, able to work independently with minimal on-site supervision
Must be based in Jakarta, able to work on-site full time and willing to travel locally for client visits
Own transport / willingness to travel within Jakarta is an advantage
Details
Employment type: Full time, permanent (on-site, Jakarta)
Reports to: Malaysia head office
Working hours: Monday to Friday, standard office hours
Salary: negotiable based on experience
We are a multinational ISO certification and training group with offices across Indonesia and other countries. Our Indonesia operations are managed from our Malaysia head office, and we are now placing one full-time employee on the ground in Jakarta to represent the company locally. This is a single-person office role — you will be the face of the company in Indonesia and will work closely with our Malaysia HQ team.
Client & business development support
Be the local point of contact for clients and business associates in Jakarta and surrounding areas
Meet clients at our Jakarta office and visit client premises where requested to explain our certification and testing process
Build and maintain relationships with local business associates, agents and partners
Represent the company at local meetings, follow-ups and site visits as required
Operations & coordination with HQ
Print and forward invoices to clients, and follow up on documentation
Coordinate with clients to collect test samples, then courier them to our head office
Track sample dispatch, delivery status and reports; keep clients updated
Act as the local liaison between clients and the Malaysia office for all operational matters
Recruitment
Source, screen and shortlist candidates for local roles
Post job ads on Indonesian job portals and social media, and manage applications
Schedule interviews with hiring managers and conduct first-round screening
Handle offer letters, reference checks, onboarding and new-hire documentation
Maintain the candidate database and a weekly recruitment status report
Office administration
Day-to-day running of the Jakarta office: correspondence, filing, courier, supplies and vendor coordination
Maintain employee records, attendance and leave tracking
Support quotation preparation, invoicing and basic accounts coordination with HQ
Assist with training course logistics — participant registration, certificates, venue and schedule coordination
Prepare reports for management as required
Requirements
Diploma or Bachelor's degree in HR, Business Administration or a related field
2+ years of experience in office administration, client servicing and/or recruitment in Indonesia
Fluent Bahasa Indonesia and good working English (written and spoken) — you will report to and correspond with our Malaysia office daily
Presentable and confident meeting clients face to face and explaining a service process
Strong MS Office / Google Workspace skills
Self-starter, able to work independently with minimal on-site supervision
Must be based in Jakarta, able to work on-site full time and willing to travel locally for client visits
Own transport / willingness to travel within Jakarta is an advantage
Details
Employment type: Full time, permanent (on-site, Jakarta)
Reports to: Malaysia head office
Working hours: Monday to Friday, standard office hours
Salary: negotiable based on experience
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