Executive Marketing Coordinator - Operations Support

Executive Marketing Coordinator – GoHighLevel, Executive Support & Marketing Operations | Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours — PST Required
Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica
About the Role
At Pavago, one of our clients is hiring an Executive Marketing Coordinator to support a fast-growing entrepreneurial business across executive support, marketing operations, GoHighLevel CRM, social media, content coordination, and lead management.
This is not a passive assistant role.
You’ll work directly with leadership and take hands-on responsibility for keeping marketing and operational execution moving, including:

Executive scheduling and coordination

GoHighLevel workflows and CRM management

Social media publishing and engagement

Email marketing and lead follow-up

Content creation and short-form video

Lead generation and research

Day-to-day operational support

If you’re highly organized, proactive, tech-savvy, and comfortable wearing multiple hats in a fast-moving environment, this role is a strong fit.
What You’ll Own
Executive & Operational Support

Manage calendars, scheduling, and executive coordination

Support day-to-day operational workflows and project tracking

Manage inboxes and prioritize time-sensitive communication

Maintain organized files, SOPs, trackers, and internal documentation

Track outstanding tasks and follow-ups through completion

Identify operational gaps and help improve workflows

Ensure priorities stay organized and nothing falls through the cracks

Social Media & Content Execution
Create, schedule, and publish content across:

LinkedIn

Facebook

Instagram

Online communities

You’ll also:

Manage comments, DMs, and community engagement

Maintain consistent audience communication

Track content performance and engagement

Repurpose existing content into short-form assets

Support promotions, campaigns, and content launches

Maintain consistent brand presentation across channels

GoHighLevel CRM & Marketing Automation
Build and manage workflows inside GoHighLevel (GHL), including:

Marketing automations

Follow-up sequences

Email campaigns

Lead nurturing workflows

Pipeline management

You’ll also:

Maintain clean and accurate CRM records

Organize leads and pipeline stages

Track prospect and client communication

Ensure follow-ups happen consistently and on time

Help improve CRM workflows as the business scales

Video Editing & Creative Support
Create and edit:

Short-form social videos

Marketing clips

Promotional assets

Branded graphics

Use tools such as:

Canva

Veed

OpusClips

Similar short-form editing platforms

Maintain consistent branding and organize creative assets for easy reuse.
Research & Lead Generation

Research Ideal Client Profiles (ICPs)

Identify relevant prospects and target accounts

Build prospect lists and lead databases

Organize research in Google Sheets and CRM systems

Support outbound outreach and marketing initiatives

Maintain accurate, usable lead data

Website & Technical Coordination

Support light website and landing page updates

Assist with advertising campaign setup

Support basic technical integrations and platform coordination

Troubleshoot minor workflow or account issues

Coordinate across marketing and operational tools to keep systems running smoothly

Client & Business Communication

Maintain professional written communication with prospects, clients, and internal stakeholders

Support client or program onboarding coordination

Follow up on outstanding requests

Keep communication organized across email and other platforms

Ensure leadership has visibility into important updates and priorities

Requirements – Must Have
Relevant Experience
Experience in one or more of the following:

Executive Assistant

Marketing Coordinator

Marketing Operations

Operations Support

Virtual Assistant

Digital Operations

Experience supporting founders, coaches, startups, or entrepreneurial businesses is strongly preferred.
GoHighLevel & Marketing Systems
Hands-on experience with:

GoHighLevel (GHL)

CRM systems

Marketing automation

Email workflows

Lead and pipeline management

Content & Social Media
Experience with:

LinkedIn

Facebook

Instagram

Social media publishing and engagement

Comfortable using:

Canva

Veed

OpusClips

Similar short-form content tools

Operations & Communication
Strong proficiency with:

Google Workspace

Google Sheets

Google Calendar

Google Drive

You should also have:

Excellent written English communication

Strong organizational and multitasking skills

Excellent attention to detail

Strong follow-through

Ability to work independently with minimal supervision

Ability to manage multiple priorities simultaneously

Availability during PST business hours

Nice to Have

Experience with coaching, agency, creator, or consulting businesses

Email marketing experience

Landing page or funnel experience

Paid advertising coordination

Community management

Lead generation and prospect research

Experience with:

Slack

Notion

Airtable

ClickUp

HubSpot

What Makes You a Strong Fit
You:

Are highly proactive and execution-oriented

Naturally bring structure to fast-moving environments

Take ownership without waiting for constant instructions

Communicate clearly and professionally

Move quickly without sacrificing accuracy

Follow through consistently

Enjoy balancing marketing, executive support, and operations

Are comfortable learning and working across multiple digital tools

Notice when something is about to fall through the cracks — and fix it

What a Typical Day Looks Like
You may:

Manage leadership calendars, inboxes, and priorities

Schedule and publish social media content

Respond to DMs and community interactions

Build or update GoHighLevel workflows

Manage email campaigns and follow-up sequences

Edit short-form videos and create Canva assets

Update CRM pipelines and prospect records

Research prospects and build lead lists

Support client or program onboarding

Make minor website or landing page updates

Coordinate outstanding operational tasks

Follow up to ensure deadlines and priorities are completed

In short: you are the operational engine behind executive coordination, marketing execution, CRM workflows, communication, and organization.
Key Metrics for Success

Consistent and timely content publishing

Clean and accurate CRM management

Reliable GoHighLevel workflows and automations

Zero missed lead follow-ups or communication gaps

Strong responsiveness across communication channels

Organized operational systems and digital assets

Timely completion of executive and marketing priorities

Leadership confidence in your execution and reliability

Why This Role Stands Out

Work directly with entrepreneurial leadership

High ownership and visibility across the business

Blend of marketing + operations + executive support

Hands-on experience with GoHighLevel and marketing automation

Opportunity to improve systems and processes

Exposure to content, CRM, lead generation, and digital operations

Fully remote environment

Growth opportunities into:

Marketing Operations Manager

Executive Operations

CRM / Automation Manager

Operations Manager

Senior Marketing Coordinator

Interview Process

Initial Phone Screen

Video Interview with Pavago Recruiter

Practical Task / Coordination Exercise

Client Interview

Offer & Background Verification

Apply Now
If you:

Love organization and execution

Enjoy supporting founders and entrepreneurial teams

Have hands-on experience with GoHighLevel and marketing systems

Can balance marketing, operations, content, and executive support

Thrive in fast-moving environments

Can consistently work PST business hours

We’d love to hear from you.
Apply today and help keep marketing, communication, CRM workflows, and executive operations running smoothly.
Important: Spark Hire Video Interview
As part of our application process, qualified candidates will be invited to complete a one-way video interview through Spark Hire.
This is your opportunity to introduce yourself and highlight your experience with GoHighLevel, executive support, marketing operations, social media, CRM workflows, content creation, and operational coordination.
Please complete your Spark Hire interview promptly after receiving the invitation. Candidates who do not complete the video interview may not move forward in the hiring process.
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Originally posted on Himalayas