Executive Assistant to Founder for a Marketing Agency

Paired is a global recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.
About Our Clients
Our client is the founder of a Dubai-based agency operating in a fast-paced international environment. The founder moves fast, communicates directly, and has very high standards. The right person for this role genuinely enjoys operating in high-responsibility environments and takes pride in making chaos look effortless.
This role is for someone who is naturally proactive, highly organized under pressure, emotionally steady, and extremely responsive. You will be managing personal logistics, travel, scheduling, household coordination, and lifestyle operations with minimal oversight.
If you need step-by-step instructions, frequent check-ins, or structured corporate environments, this role will not be a fit.
Responsibilities

Coordinate personal travel arrangements including flights, accommodations, transportation, restaurant reservations, and itineraries

Manage personal scheduling including medical appointments, fitness sessions, grooming, and other lifestyle commitments

Handle visa renewals, residency documentation, licenses, and other personal administrative requirements proactively

Coordinate household-related operations including vendors, maintenance, deliveries, installations, repairs, and property-related communication

Manage personal errands, sourcing requests, returns, exchanges, and gift procurement

Communicate with external stakeholders including accountants, lawyers, building management, concierge services, and vendors

Handle time-sensitive and last-minute logistical requests efficiently

Maintain accurate calendar management across different time zones

Anticipate problems before they arise and execute solutions independently

Ensure a high level of confidentiality, professionalism, and discretion at all times

High-Level Execution

Proactively identify and resolve challenges before they arise

Work autonomously and make confident, well-informed decisions swiftly

Communicate with clarity, precision, and professionalism

Uphold the highest standards of discretion and confidentiality consistently

Remain composed and effective in high-pressure situations

Exude natural assertiveness with a calm and measured approach

Bring extensive experience working remotely over multiple years

Possess in-depth knowledge of the hospitality, luxury, and travel industries

Efficiently coordinate and manage international vendors independently

Requirements

At least 2 years of experience supporting a founder, executive, entrepreneur, or C-level professional

Availability across Dubai and European time zones required

Strong experience working remotely across multiple time zones

Polished, presentable and professional appearance

Socially sophisticated, boasting high emotional intelligence

Proven track record in affluent and high-achieving settings

Must be highly responsive, detail-oriented, and reliable

Excellent spoken and written English with strong communication skills

Strong organizational skills with the ability to manage multiple priorities simultaneously

Highly proactive, resourceful, and capable of operating independently without constant supervision

Comfortable working in a high-responsibility environment with changing schedules and urgent requests

Strong internet research and problem-solving skills

Able to maintain professionalism and composure under pressure

Experience coordinating international travel and lifestyle logistics is highly preferred

Candidates with only junior VA or entry-level administrative experience may not be considered

This Role Is NOT a Fit For:

Junior VAs looking for training

Candidates who require constant direction

People who struggle with urgency or changing priorities

Candidates who prefer highly structured corporate environments

Candidates unavailable outside rigid working hours

Applicants without prior executive/founder support experience

Benefits

Competitive salary.

Work with fast-scaling, premium brands

Fully remote role with a dynamic, growth-driven team

Clear opportunities for career growth and advancement

Originally posted on Himalayas