Executive Assistant & Social Media Manager for Keynote Speaker & Podcast Host
Budget / SalaryHourly project
TypeFreelance project
LocationRemote
Posted2 hours ago
I’m looking for a right-hand partner who can keep my day running smoothly while growing our online presence at the same time.
About me:
I’m a keynote speaker, executive coach and podcast host, based in Austin, Texas. I speak to audiences on peak performance. I have a small creative team in Europe (a video editor and a graphic designer) and we are building AI workflows in Claude to automate tasks across the business.
The role:
In 2027 I want to focus on what I alone can do: record the podcast and short videos, deliver keynotes and have the right conversations. You’ll make sure everything else is planned, organized and done.
This is an AI-first role. You will be working with Claude daily, you will make sure every workflow is running seamlessly: you will help build these, check the work, fix what’s wrong, keep the team moving and make sure nothing slips.
What you’ll own
- Team and projects: Manage my video editor and designer: priorities, deadlines and quality checks.
- Own our Asana projects for speaking, social media and the podcast. This could be moved to Notion under the right circumstances, right now Asana has been best for this.
- Inbox and calendar: Triage my email, draft and send replies, schedule meetings and protect my recording and focus time.
- Speaking engagements: Coordinate with speaker bureaus and event organizers on travel, AV, prep calls and post-event follow-up. Keep my speaker materials current and keep bureau relationships active.
- Content: Plan, schedule and publish social content across LinkedIn, Instagram, YouTube, Facebook and TikTok.
- Plan podcast episodes and guests, and manage production from recording to release. Draft the weekly email newsletter.
- Sales and relationships: Build prospect lists in Apollo, verify emails, run outreach sequences, and turn my call notes into summaries, action items and Salesforce records.
- Finance admin: Send client invoices, follow up on payments and organize receipts.
- AI workflows: Build, monitor and improve automations in Claude. Each morning, review the rundown of what ran and confirm it was done correctly.
- Weekly, monthly & quarterly plans: Build and manage the content and delivery plan. Tell me exactly what to record, film, present and attend.
- Personal (about 10% of the role): Track birthdays and occasions, buy gifts for family, friends and clients, and handle personal bookings.
You’re a great fit if you:
- Write and speak fluent English
- Have 3+ years as an EA, operations manager or project manager, ideally supporting a founder, speaker or creator
- Are strong in Asana or a similar tool, and comfortable in a CRM
- Use AI tools like Claude in your daily work
- Are organized and proactive, and follow up without being chased
- Can lead a remote team with clarity and kindness
- Can work fully on US Central Time
Bonus: experience with Apollo, Salesforce, ActiveCampaign, Canva or Descript; a background in social media or podcast production.
Details
- Location: Remote, must be based in Central or South America for Timezone Alignment
- Hours: Full-time, 40 hrs/week (Possibly Part-time to start depending on skillset and other commitments)
- Term: Long-term, with room to grow
To apply, start your proposal with the word “EDGE,” then answer:
Describe a time you managed a team’s work for a busy founder or executive. What systems did you use?
Give a specific example of how you’ve used AI tools in your work.
Which responsibilities above are your strongest, and which would be newest to you?
About me:
I’m a keynote speaker, executive coach and podcast host, based in Austin, Texas. I speak to audiences on peak performance. I have a small creative team in Europe (a video editor and a graphic designer) and we are building AI workflows in Claude to automate tasks across the business.
The role:
In 2027 I want to focus on what I alone can do: record the podcast and short videos, deliver keynotes and have the right conversations. You’ll make sure everything else is planned, organized and done.
This is an AI-first role. You will be working with Claude daily, you will make sure every workflow is running seamlessly: you will help build these, check the work, fix what’s wrong, keep the team moving and make sure nothing slips.
What you’ll own
- Team and projects: Manage my video editor and designer: priorities, deadlines and quality checks.
- Own our Asana projects for speaking, social media and the podcast. This could be moved to Notion under the right circumstances, right now Asana has been best for this.
- Inbox and calendar: Triage my email, draft and send replies, schedule meetings and protect my recording and focus time.
- Speaking engagements: Coordinate with speaker bureaus and event organizers on travel, AV, prep calls and post-event follow-up. Keep my speaker materials current and keep bureau relationships active.
- Content: Plan, schedule and publish social content across LinkedIn, Instagram, YouTube, Facebook and TikTok.
- Plan podcast episodes and guests, and manage production from recording to release. Draft the weekly email newsletter.
- Sales and relationships: Build prospect lists in Apollo, verify emails, run outreach sequences, and turn my call notes into summaries, action items and Salesforce records.
- Finance admin: Send client invoices, follow up on payments and organize receipts.
- AI workflows: Build, monitor and improve automations in Claude. Each morning, review the rundown of what ran and confirm it was done correctly.
- Weekly, monthly & quarterly plans: Build and manage the content and delivery plan. Tell me exactly what to record, film, present and attend.
- Personal (about 10% of the role): Track birthdays and occasions, buy gifts for family, friends and clients, and handle personal bookings.
You’re a great fit if you:
- Write and speak fluent English
- Have 3+ years as an EA, operations manager or project manager, ideally supporting a founder, speaker or creator
- Are strong in Asana or a similar tool, and comfortable in a CRM
- Use AI tools like Claude in your daily work
- Are organized and proactive, and follow up without being chased
- Can lead a remote team with clarity and kindness
- Can work fully on US Central Time
Bonus: experience with Apollo, Salesforce, ActiveCampaign, Canva or Descript; a background in social media or podcast production.
Details
- Location: Remote, must be based in Central or South America for Timezone Alignment
- Hours: Full-time, 40 hrs/week (Possibly Part-time to start depending on skillset and other commitments)
- Term: Long-term, with room to grow
To apply, start your proposal with the word “EDGE,” then answer:
Describe a time you managed a team’s work for a busy founder or executive. What systems did you use?
Give a specific example of how you’ve used AI tools in your work.
Which responsibilities above are your strongest, and which would be newest to you?
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