Executive Assistant

Executive Assistant (EA) – Remote | U.S. Hours | Calendar, Travel, Executive Support
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexibility required)
About the Role
We’re hiring a high-performing Executive Assistant to support senior leadership in a fast-paced, high-accountability environment.
This is not a basic admin role.
You’ll act as a gatekeeper, operator, and strategic partner — ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication.
If you’re someone who anticipates needs, solves problems before they happen, and thrives under pressure, this role puts you at the center of decision-making.
What You’ll Own
Calendar & Scheduling Management

Manage complex executive calendars across multiple time zones

Prioritize requests, resolve conflicts, and optimize time usage

Coordinate meetings using:

Google Calendar

Microsoft Outlook

Ensure executives are always prepared and never double-booked

Communication & Executive Support

Draft, edit, and send professional emails and memos

Screen inbox, calls, and requests — escalate only what matters

Act as a liaison between executives, clients, and internal teams

Maintain clear, professional communication across stakeholders

Meeting Preparation & Follow-Up

Prepare agendas, talking points, and briefing documents

Gather and synthesize key information before meetings

Take notes, track action items, and ensure follow-through

Keep executives aligned on priorities and outcomes

Travel & Logistics

Coordinate domestic and international travel

Book flights, hotels, and transportation

Build detailed itineraries and manage last-minute changes

Handle expense tracking and reimbursements

Project & Priority Management

Track executive priorities and ongoing initiatives

Follow up with teams to ensure deadlines are met

Conduct research and prepare reports or summaries

Support decision-making with structured information

Administrative Operations

Maintain organized digital filing systems

Manage document versions, approvals, and workflows

Handle confidential information with discretion

Support onboarding/offboarding for senior roles

What Success Looks Like

Executive calendars run flawlessly

No missed meetings, delays, or communication gaps

Executives stay focused on strategy — not admin work

Tasks are anticipated and handled proactively

Stakeholders receive fast, clear, and professional responses

What Makes You a Strong Fit

Highly organized and detail-oriented

Proactive — you think ahead, not react

Strong communicator with executive-level polish

Comfortable in fast-paced, high-pressure environments

Able to manage multiple priorities without dropping quality

Requirements (Must-Have)
Experience

3+ years supporting senior executives

Experience managing complex calendars and travel logistics

Core Skills

Proficiency in:

Google Workspace

Microsoft Office

Strong written and verbal English communication

Ability to manage scheduling across time zones

High level of discretion and confidentiality

Nice to Have

Experience in startups, agencies, or high-growth environments

Familiarity with tools like:

Slack

Zoom

Notion

Asana

Experience supporting multiple executives

Exposure to project or operations management

What a Typical Day Looks Like

Review calendar and prepare executive briefing notes

Manage inbox, filter priorities, and draft responses

Coordinate meetings, agendas, and logistics

Handle travel planning or expense tracking

Follow up on key initiatives and deadlines

Prepare next-day schedule and priorities

In short:
You ensure the executive operates at maximum efficiency, clarity, and control.
Key Metrics (KPIs)

Calendar accuracy and conflict reduction

Speed and clarity of communication

On-time follow-ups and task completion

Executive satisfaction and dependency reduction

Smooth travel and logistics execution

Interview Process

Initial Phone Screen

Video Interview with Recruiter

Practical Task (briefing memo or scheduling scenario)

Client Interview

Offer & Background Verification

Apply Now
If you’re an execution-focused Executive Assistant who thrives on ownership, precision, and keeping leaders organized, this role gives you direct exposure to high-level decision-making.
Apply now and become the right hand to leadership.
Originally posted on Himalayas