Executive Assistant
TypeFull-time job
LocationPhilippines
Posted3 hours ago
We’re looking for a highly organized, proactive, and resourceful Executive Assistant to provide day-to-day support to a senior executive. This person will serve as a trusted partner, helping manage priorities, coordinate schedules, stay ahead of deadlines, and keep things moving across multiple areas of the business.
The ideal candidate is someone who is naturally organized, anticipates needs before they arise, communicates clearly, and can operate with a high degree of independence and discretion.
Estimated Salary: The compensation range for this position is currently being finalized. As part of the application process, please share your expected salary based on your experience and qualifications. Your expectations will be considered as part of the overall compensation discussion, along with the scope and requirements of the role.
Key Responsibilities
Manage and coordinate the executive’s calendar, meetings, and appointments
Track action items and ensure important tasks are followed through
Assist with travel planning, logistics, and other personal or business-related arrangements
Help prioritize competing requests, deadlines, and commitments
Prepare for meetings by organizing agendas, materials, and follow-ups
Manage email and other communications, flagging priorities and helping ensure timely responses
Coordinate internal and external meetings and communications
Conduct research and prepare summaries or information as needed
Maintain organized files, documents, and information
Support special projects and ad hoc tasks as they arise
Anticipate the executive’s needs and proactively identify ways to improve efficiency
Requirements
3+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting a senior executive
Excellent written and verbal English communication skills
Highly organized with strong attention to detail
Proactive and able to anticipate needs rather than simply wait for instructions
Strong judgment and ability to prioritize effectively
Comfortable handling confidential and sensitive information
Strong follow-through and accountability
Able to work independently in a fast-paced environment
Comfortable working across multiple priorities and shifting deadlines
Strong proficiency with Google Workspace and other productivity tools
Tech-savvy and comfortable learning new systems quickly
Benefits
Food Allowance
Government Benefits
13th Month pay
Work Equipment
Night Differential if applicable (10% of hourly rate)
20 Leaves (after 6 months)
Holiday pay (200% on Regular holidays; 130% on Special holidays)
Overtime pay (max of 10.25 hrs/day)
Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
HMO (after 6 months)
Originally posted on Himalayas
The ideal candidate is someone who is naturally organized, anticipates needs before they arise, communicates clearly, and can operate with a high degree of independence and discretion.
Estimated Salary: The compensation range for this position is currently being finalized. As part of the application process, please share your expected salary based on your experience and qualifications. Your expectations will be considered as part of the overall compensation discussion, along with the scope and requirements of the role.
Key Responsibilities
Manage and coordinate the executive’s calendar, meetings, and appointments
Track action items and ensure important tasks are followed through
Assist with travel planning, logistics, and other personal or business-related arrangements
Help prioritize competing requests, deadlines, and commitments
Prepare for meetings by organizing agendas, materials, and follow-ups
Manage email and other communications, flagging priorities and helping ensure timely responses
Coordinate internal and external meetings and communications
Conduct research and prepare summaries or information as needed
Maintain organized files, documents, and information
Support special projects and ad hoc tasks as they arise
Anticipate the executive’s needs and proactively identify ways to improve efficiency
Requirements
3+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting a senior executive
Excellent written and verbal English communication skills
Highly organized with strong attention to detail
Proactive and able to anticipate needs rather than simply wait for instructions
Strong judgment and ability to prioritize effectively
Comfortable handling confidential and sensitive information
Strong follow-through and accountability
Able to work independently in a fast-paced environment
Comfortable working across multiple priorities and shifting deadlines
Strong proficiency with Google Workspace and other productivity tools
Tech-savvy and comfortable learning new systems quickly
Benefits
Food Allowance
Government Benefits
13th Month pay
Work Equipment
Night Differential if applicable (10% of hourly rate)
20 Leaves (after 6 months)
Holiday pay (200% on Regular holidays; 130% on Special holidays)
Overtime pay (max of 10.25 hrs/day)
Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
HMO (after 6 months)
Originally posted on Himalayas
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