Executive Assistant

Executive Assistant
Overview
We are recruiting on behalf of our client for an Executive Assistant. Our client is a US-based professional seeking a highly capable individual to support their growing operations, with a particular focus on client-facing communication and relationship management.
This is a senior-level role suited to someone who takes ownership, acts with confidence, and brings genuine warmth and professionalism when working with clients and families through sensitive or high-pressure situations. The successful candidate will work closely with a hands-on principal and must be available during US Eastern Standard Time (EST) business hours.
Key Responsibilities

Serve as a primary point of contact for clients and families, providing clear, compassionate communication and guiding them through any concerns or issues that arise

Manage the executive's calendar, scheduling, and correspondence, ensuring nothing falls through the cracks

Anticipate needs and proactively resolve problems before escalating to the executive

Coordinate and follow up on outstanding tasks, deadlines, and commitments on behalf of the executive

Maintain organized records, contact lists, and client information with a high degree of accuracy

Draft professional emails, summaries, and communications on behalf of the executive

Identify process gaps and suggest improvements without being asked

Requirements

Matric (Grade 12) as a minimum; a National Diploma or relevant NQF Level 6 qualification is advantageous

At least 3 years of experience in an executive assistant, client services, or customer-facing administrative role

Excellent written and spoken English, with the ability to communicate professionally across all channels

Reliable high-speed internet connection and a dedicated, professional home office setup

Demonstrated ability to work independently within US EST business hours

Strong computer literacy, including proficiency with email platforms, calendar tools, and Microsoft Office or Google Workspace

Preferred Experience

Prior experience supporting a C-suite executive or high-level principal in a remote capacity

Background in client relations, case coordination, or working with families in sensitive situations

Experience working with US or UK-based clients or employers

Familiarity with CRM tools or task management platforms such as Asana, Monday.com, or similar

Key Competencies
* Strong communication skills
* High attention to detail
* Strong organizational skills
* Ability to work independently
* Professionalism and reliability
Originally posted on Himalayas