Event Scheduling & Coordination Support

My team has a steady flow of webinars, client workshops and in-person meet-ups that now need a single point of control for all scheduling. This is purely an administrative role focused on event coordination: creating the calendar entries, securing rooms or virtual links, sending invitations, tracking RSVPs and making sure every stakeholder always has the latest details.

Day-to-day you will work inside Google Calendar, Outlook and Zoom (or similar platforms) plus the occasional Eventbrite listing. If you prefer another mainstream scheduling tool, just let me know—flexibility is welcome as long as clashes are avoided and timelines stay intact.

Deliverables
• Confirmed dates and times for each event, entered into our shared calendar
• Invitations emailed to all participants with correct meeting links or venue details
• A simple status sheet showing RSVP counts and any open actions

Acceptance criteria
• No overlapping bookings for speakers, rooms or virtual licences
• All invites dispatched within 24 hours of receiving event information
• Attendee list and calendar kept 100 % up to date at the close of each business day

While the current need is event scheduling, I may occasionally add adjacent administrative items such as light email follow-up or data entry. For now, though, the focus is squarely on keeping our events perfectly timed and fully confirmed.